Program Analyst III

Goldbelt Inc.; Atlanta (GA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt Professional Services, LLC (GPS) provides essential administrative, logistical, and program operations support to CDC public health missions. The Program Analyst III will handle day-to-day admin, travel coordination, personnel processing, meeting logistics, and program documentation with close collaboration to program leadership and the admin team.

Based in the Atlanta, GA area, work may be performed on-site at a CDC facility or remotely per contract needs; staff must be available for

Qualifications

• Experience supporting federal/public health programs.
• Knowledge of travel, conference management, timekeeping, and personnel processing.
• Proficiency in Excel and PowerPoint for tracking and briefing materials.
• Ability to manage calendars and multiple priorities in a dynamic environment.
• Excellent written and verbal communication skills.
• Ability to obtain and maintain CDC Public Trust clearance.

Responsibilities

• Administrative and logistical support for program operations.
• Coordinate travel and conference logistics in CAMS and Concur.
• Manage timekeeping, personnel processing, and documentation.
• Maintain data tracking spreadsheets and reports for programs.
• Support SOP development and process improvements.
• Prepare briefing materials for leadership and stakeholders.

Skills

Administrative support

Logistical coordination

Program operations

Timekeeping

Microsoft Excel

Microsoft PowerPoint

Travel coordination

Communication skills

Detail-oriented

Calendar management

Education

Bachelor's degree in health/public health

Master's degree preferred

Tools

Concur

CCPS

IFMS

CAMS

VSTS

Job description

Overview

Goldbelt Professional Services, LLC (GPS) specializes in providing support and expert resources for an extensive range of public health missions, including scientific, technical, and administrative support ranging from junior staff to high-level subject matter experts. We are research- and data-driven, with a team of experts ready to create solutions and customized support tailored to our clients' needs.

Summary:

The Program Analyst III will support the Centers for Disease Control and Prevention (CDC), National Center for Injury Prevention and Control (NCIPC), Division of Overdose Prevention (DOP), providing administrative, logistical, and program operations support in connection with emerging priorities and project management for the program. The Program Analyst will support day-to-day administrative operations, travel and conference coordination, personnel and timekeeping processes, meeting logistics, and program documentation and tracking, working closely with program leadership and the administrative team. This role calls for a detail-oriented, highly organized professional who can manage competing priorities, support accurate and timely administrative processes, and remain responsive in a dynamic, fast-paced environment.

This position is based in the Atlanta, GA area. Work may be performed at a CDC facility and/or via telework as determined by contract needs; staff must be available to attend certain meetings on site as needed.

Responsibilities

Essential Job Functions:

Administrative and Logistical Support

• Correspondence: Prepare and distribute correspondence in written and electronic format; refer non-routine requests to appropriate managers and staff.
• Knowledge Management: Organize and manage shared drive folders to increase efficiency and accurate storage of program documents; provide the OD offices with materials and data that will facilitate accurate and precise decision-making on program activities for which they are responsible, e.g., program meetings and conferences.
• Calendar Management: Maintain various calendar appointments and meetings and resolve conflicting appointments as appropriate.
• Logistical Meeting Support: Provide logistical support for various meetings and activities for business operations, including agenda solicitation, preparing and setting up for meetings, and room scheduling using the Integrated Facilities Management System (IFMS).

Personnel, Travel, and Administrative Process Management

• Time & Attendance: At the end of each pay period, prepare, certify, and electronically transmit the Time & Attendance (T&A) record for each employee for processing through TASNet.
• Personnel Activities: Coordinate personnel and administrative forms and forward for processing; complete in- and out-processing activities for FTEs and contractors in SNAP and Navigator systems.
• Travel and Conference Coordination: Prepare, manage, and coordinate travel for staff, ensuring requests are compliant with NCIPC/CDC/HHS policies, procedures, and regulations; create, submit, and monitor conference approval requests in CDC's Conference Approval Management System (CAMS); process travel authorizations and vouchers in Concur in a timely manner; track and prepare requests for requisitions, supplies, printing, maintenance, or other services; and coordinate logistics, schedules, agendas, and setup for in-person and teleconference program meetings, including internal staff meetings, reverse site visits, routine teleconferences, and program meetings with stakeholders and partners.

Program Documentation, Tracking, and Stakeholder Support

• Security and Clearance Requests: Process internal and security clearance requests in accordance with federal guidelines and CDC operating systems.
• Briefing Material Preparation: Prepare briefing materials, which can include memos, presentations, reports, and other documents; communicate and collaborate with internal and external partners and customers on OD matters.
• Data Tracking and Analysis: Maintain spreadsheets for tracking and analyzing functions such as decision lists, task tracking, travel-related activities, and others as deemed necessary.
• Purchase Card: Submit purchase card requests for supplies, conference and course registration fees, exhibit booth fees, software licenses, etc., in the Credit Card Purchasing System (CCPS).
• Training Vendor Management: Submit training requests in the Vendor Supplied Training System (VSTS).
• Activity Forecasting: Maintain updated upcoming activities, including publications, meetings, events, and communication activities in the Forecasting Portal.

Program Operations Support

• Assist in developing standard operating procedures, checklists, and policy guidance to improve operational efficiency and support process improvement.
• Adapt quickly to shifting program priorities and timelines, and support additional program management and operational needs as they arise.

Qualifications

Necessary Skills and Knowledge:

• Demonstrated experience providing administrative, logistical, and program operations support, preferably in a federal or public health environment.
• Knowledge of general administrative processes, including travel, purchase card, conference management, timekeeping, and personnel processing.
• Experience coordinating travel and conference activities and preparing related authorizations, vouchers, and approvals.
• Strong proficiency in Microsoft Excel (required), including the ability to build and maintain tracking spreadsheets.
• Proficiency with Microsoft PowerPoint for preparing briefing materials and presentations.
• Ability to prepare clear, accurate correspondence, briefing materials, and program documentation.
• Strong organizational and time-management skills, with the ability to manage calendars, logistics, and multiple competing priorities.
• Ability to compile and analyze information to respond to tracking, reporting, and data requests accurately and on time.
• Ability to support process improvement and operational efficiency in a dynamic program environment.
• Excellent written and verbal communication skills, with the ability to convey information clearly to diverse audiences.
• Strong attention to detail and a high degree of responsiveness and reliability.

Minimum Qualifications:

• A minimum of 5 years of documented experience working with CDC, federal, or related public health entities; OR a bachelor's degree in health, science, public health administration, policy, business, or a functionally related field plus at least 2 years of documented experience working with CDC, federal, or related public health entities.
• Ability to obtain and maintain a CDC Public Trust clearance.

Preferred Qualifications:

• Master's degree in public health, public administration, business administration, or a related field.
• Demonstrated experience, typically 3 or more years, in an administrative, program support, or related role, preferably supporting a federal public health agency.
• Prior experience working directly with the CDC, including familiarity with CDC administrative, travel, timekeeping, and personnel systems and processes.
• Experience supporting program operations, process improvement, or administrative coordination in a public health or federal environment.
• Experience preparing briefing materials and supporting leadership or Office of the Director (OD) functions.

Pay and Benefits

The salary range for this position is $100,000.00-$120,000.00 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.