PROGRAM ANALYST II

AeroTEC; Seattle (WA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Unlimited Time-Off

Employer paid health premiums

Education reimbursement

401(k) with Employer Match

Quarterly bonus scheme

Job summary

AeroTEC in Seattle is looking for a detail-oriented and proactive Program Analyst to join our team. The candidate will coordinate projects and sales proposals, ensuring seamless operation throughout program execution.

The position requires excellent analytical skills, effective communication, and the ability to manage multiple tasks efficiently. Benefits include unlimited time off, health coverage, and a quarterly bonus scheme.

Qualifications

• Minimum 3 years of relevant experience in Business Administration, Engineering, or a related field.
• Demonstrated experience in program administration or proposal coordination.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Assist in planning, execution, and monitoring of programs.
• Coordinate meetings and document notes and action items.
• Monitor project budgets and ensure alignment with financial targets.

Skills

Analytical skills

Communication skills

Project management

Problem-solving

Proficiency in Microsoft Office Suite

Education

Four (4) year degree in Engineering or Business Administration

Tools

Project management software

Job description

About the Team

At AeroTEC, we help companies around the world design, test and certify everything from aerodynamic modifications to clean sheet aircraft, including hybrid/electric, hydrogen technology, supersonic, and eVTOLs, giving our team exposure to some of the industry’s most innovative and challenging work.

About the Role

AeroTEC is seeking a detail-oriented and proactive Program Analyst to join our dynamic team. The successful candidate will play a pivotal role in coordinating projects and sales proposals, ensuring the seamless operation of program execution and the AeroTEC program management & proposal processes. This position requires excellent analytical skills, effective communication abilities, and the capability to manage multiple projects and tasks efficiently.

In This Role You Will:

• Program Coordination
  • Assist in the planning, execution, and monitoring of various programs and projects.
  • Coordinate meetings, prepare agendas, and document notes and action items.
  • Create, monitor, and control project schedules.
  • Monitor project budgets and provide support in ensuring alignment with financial targets.
  • Monitor program progress and prepare status reports for program stakeholders.
  • Identify and document potential risks and issues, proposing solutions to mitigate them.
  • Assist in reviewing/updating/finalizing Program EACs, Orders, Revenue, Earnings, Cashflow.
  • Use project data and relevant inputs to identify budget and schedule variances. Communicate findings to stakeholders and provide actionable mitigation strategies.
• Sales Proposals Coordination
  • Oversee the proposal schedule to track progress for internal tasks & reviews, and support on time delivery to customers.
  • Review and summarize Requests for Proposal (RFP), Requests for Quote (RFQ), and Statements of Work (SOW) requirements.
  • Oversee the creation of proposal volumes and quotes that ensure all proposals are aligned with company standards and client requirements.
  • Collaborate with the engineering, manufacturing, finance, procurement and installation teams to gather and analyze all internal inputs such as work estimates, schedules, and scope assumptions.
• Communication and Documentation
  • Serve as a liaison between internal teams and PMO.
  • Ensure clear and effective communication regarding project updates and changes.
  • Maintain accurate records and documentation for all program activities.
• Continuous Improvement
  • Implement best practices and innovative solutions to improve efficiency and accuracy.
  • Identify opportunities to enhance proposal and estimating processes.

Qualifications

Education

• Four (4) year degree in Engineering, or Business Administration, or equivalent industry experience in project administration.

Experience

• Minimum 3 years of relevant experience in Business Administration, Engineering, or a related field.
• Demonstrated experience in program administration, proposal coordination or a similar role.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and as part of a team in a fast-paced environment.

*This position may be structured as an hourly role based on specific circumstances.

Physical Requirements

• Regularly required to talk and/or hear, sit, stand, walk, use hands to handle or feel, and reach with hands and arms. Must have ability to sit for long periods.
• Occasionally required to climb or balance; and stoop, kneel, crouch or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Infrequent travel required (<5%) to AeroTEC facilities and potential conferences and meetings.

Benefits

• Unlimited Time-Off (for salaried employees).
• Employer paid premiums for our employees’ Health coverage (PPO/HDHP plans), Dental, $40,000 Life Insurance Policy, and access to Employee Assistance and Health Advocate Program.
• Up to $5,250.00/year in education reimbursement.
• 401(k) and Employer Match.
• Vision coverage.
• Additional Life Insurance Options, Critical Illness, Accident, Hospital Indemnity.
• Cell Phone Cost Reimbursement, Pet Insurance, ID Watchdog, Legal Shield, Perk Spot Discounts.
• Quarterly bonus scheme.

AeroTEC is an equal opportunity employer.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, Lawful Permanent Resident, Refugee, or Asylee.