PROGRAM ANALYST I

AeroTEC; Seattle (WA); On-site; USD 72,000 - 92,000; Full time

Benefits offered by this job

Education reimbursement

Health coverage

401(k) employer match

Annual bonus

Job summary

AeroTEC is seeking a detail-oriented Program Analyst to coordinate programs and sales proposals at our Seattle, WA site. The role focuses on ensuring smooth program execution and adherence to AeroTEC's PMO processes, with emphasis on schedules, budgets, and stakeholder communication.

The candidate should have a four-year degree and up to 3 years of related experience, strong analytical skills, and proficiency in Microsoft Office and project management tools.

Qualifications

• Four year degree in Engineering or Business Administration or equivalent experience.
• 0–3 years of relevant program administration or proposal coordination experience.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and project management tools.

Responsibilities

• Coordinate programs and projects, plan and monitor execution.
• Lead planning, execution, and monitoring of small projects.
• Schedule meetings, prepare agendas, and document actions.
• Create project schedules and track progress against plans.
• Monitor program progress and prepare status reports for stakeholders.
• Identify risks and issues and help develop mitigation strategies.
• Review and update program EACs, orders, revenue, earnings, and cash flow.
• Collaborate with engineering, manufacturing, finance, procurement and installation teams to gather inputs for estimates and schedules.

Education

Four year degree in Engineering or Business Administration

Tools

Microsoft Office Suite

Project management software

Job description

Job Details

Job Location: Seattle Engineering Center - SEC - Seattle, WA 98108

Position Type: Full Time

Salary Range: $72,000.00 - $92,000.00

About the Team

At AeroTEC, we help companies around the world design, test and certify everything from aerodynamic modifications to clean sheet aircraft, including hybrid/electric, hydrogen technology, supersonic, and eVTOLs, giving our team exposure to some of the industry’s most innovative and challenging work.

AeroTEC’s Program Management Office (PMO) leads the successful execution of AeroTEC’s programs, providing comprehensive, program and project management to the AeroTEC organization. Through its Program Managers and Program Analysts, the PMO is responsible for the overall customer relationship.

About the Role

AeroTEC is seeking a detail-oriented and proactive Program Analyst to join our dynamic team. The successful candidate will play a pivotal role in coordinating projects and sales proposals, ensuring the seamless operation of program execution and the AeroTEC program management & proposal processes. This position requires excellent analytical skills, effective communication abilities, and the capability to manage multiple projects and tasks efficiently.

In This Role You Will:

Program Coordination:

• Assist in the planning, execution, and monitoring of various programs and projects.
• Lead the planning, execution, and monitoring of various small projects.
• Coordinate meetings, prepare agendas, and document action items.
• Assist in creating project schedules
• Monitor and control project schedules.
• Monitor program progress and prepare status reports for program stakeholders.
• Assist in identifying and documenting potential risks and issues
• Assist in reviewing/updating/finalizing Program EACs, Orders, Revenue, Earnings, Cashflow
• Use project data and relevant inputs to identify budget and schedule variances. Communicate findings to stakeholders and provide actionable mitigation strategies
• Investigate, research, and brief stakeholders on programmatic variances.

Sales Proposals Coordination:

• Support the proposal schedule to track progress for internal tasks & reviews, and support on time delivery to customers.
• Support the creation of proposal volumes and quotes that Ensure all proposals are aligned with company standards and client requirements.
• Collaborate with the engineering, manufacturing, Finance, procurement and installation teams to gather and analyze all internal inputs such as work estimates, schedules, and scope assumptions.

Communication and Documentation:

• Serve as a liaison between internal teams and PMO.
• Ensure clear and effective communication regarding project updates and changes.
• Maintain accurate records and documentation for all program activities.

Continuous Improvement:

• Implement best practices and innovative solutions to improve efficiency and accuracy.
• Identify opportunities to enhance proposal and estimating processes.

Qualifications

Education

Four (4) year degree in Engineering, or Business Administration, or equivalent industry experience in project administration.

Experience

• 0 - 3 years of relevant experience in Business Administration, Engineering, or a related field.
• Demonstrated experience in program administration, proposal coordination or a similar role.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and as part of a team in a fast-paced environment.

*This position may be structured as an hourly role based on specific circumstances.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to sit for long periods of time.
• The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Infrequent travel required (<5%) to AeroTEC facilities and potential conferences and meetings (flight and automobile travel).

AeroTEC Ways of Working and Benefits:

At AeroTEC, we are on a mission to Accelerate the Evolution of Aerospace. We lead the market in the integration and testing of sustainable propulsion technologies, pioneering the future of sustainable aerospace.

AeroTEC is building a culture where personal and professional growth are just as important as business growth. We invest in our people, supporting their career development by offering customized career development plans, in-house learning, mentorship, and up to $5,250.00/year in education reimbursement.

We are committed to our employee’s well‑being, providing Unlimited Time-Off (for salaried employees), employer paid premiums for our employees’ Health coverage (PPO/HDHP plans), Dental, $40,000 Life Insurance Policy, and complementary access to our Employee Assistance and Health Advocate Program’s.

Additional Benefits include (but not limited to): 401(k) and Employer Match for the Employee, Vision, Additional Life Insurance Options, Critical Illness, Accident, Hospital Indemnity, Cell Phone Cost Reimbursement, Pet Insurance, ID Watchdog, Legal Shield, and Perk Spot Discounts.

Hard work doesn’t go unnoticed, at AeroTEC we reward outstanding performance with a quarterly bonus scheme. Positions may or may not qualify for sign‑on bonus or relocation assistance.

But we are more than just a team; we’re a family that works hard and plays hard! From AeroTEC AeroTEC’s own Flying Club, Softball League, Seattle Mariners Tickets, to Team Bike Rides, Karting, Golf Scrambles and more. We’re committed to creating a workplace where fun and work are not mutually exclusive!

AeroTEC is proud to be an equal opportunity employer.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, Lawful Permanent Resident, Refugee, or Asylee.