Program Analyst

Alutiiq, LLC; Arlington (VA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Paid leave

Job summary

Alutiiq, LLC is hiring a Program Analyst in Arlington, VA to support complex facility management projects. The role demands a Bachelor's degree and at least six years of relevant experience with expertise in financial management and data analytics. Responsibilities include overseeing support services, conducting research, developing policies, and ensuring effective communication with various organizational levels. A Secret security clearance is required, and a salary range of $80,000 to $85,000 annually is offered with comprehensive benefits.

Qualifications

• Requires a Bachelor's degree.
• Six or more years of relevant experience.
• Knowledge of facility management programs.
• Ability to present findings and negotiate.
• Mastery of data analytics tools.

Responsibilities

• Support major facility management efforts globally.
• Oversee OBO/FAC support services.
• Provide training on administrative policies.
• Conduct research on organizational efficiencies.
• Develop facilities management policies.
• Assess funding implementation progress.
• Initiate administrative support services.

Skills

Quantitative methods

Database management

Data analytics

Excel spreadsheets

Financial laws and policies

Effective communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Job Information

Taxable Entity: ALUTIIQ SOLUTIONS LLC
Job Title: Program Analyst
Location: VA Arlington, US Dept of State – Arlington, VA 22209 (Primary)
Category: Business Program Management and Administration
Job Type: Full-time
Typical Pay/Range: $80,000 to $85,000 annually
Education: Bachelor's Degree
Travel: Up to 25%
Security Clearance Required: Secret

Position Overview and Primary Duties and Responsibilities

Provide support for the implementation of major, highly complex, and mission‑critical facility management efforts throughout the world. The incumbent’s actions cut across the entire Bureau of Overseas Buildings Operations, Office of Facility Management (OBO/FAC) organization, requiring significant insight, far‑reaching coordination, and long‑term planning both internally and in coordination with other key offices within OBO (e.g., budget, policy, human resources, travel). The work requires management and overview of financial and human resources, administrative support services, organizational policy development and implementation, management controls, special studies and analysis, resource allocation, validation and prioritization of needs, review, approval, and audit of funding, and the establishment of internal operating procedures for OBO/FAC.

• Participates as a key member of OBO/FAC’s management team, providing guidance and advice to the Office Director and Division Chiefs with regards to establishing and meeting financial, management, and administrative goals and objectives.
• Oversees OBO/FAC support services and ensures services meet timely and functional needs of the Office, align fully with OBO’s mandated guidance and procedures, and works closely with other OBO offices to ensure FAC needs support and reflect management decisions.
• Provides training to multiple entities on OBO/FAC administrative and financial policies and procedures; serves as the point‑of‑contact for overseas posts on any questions on the use of OBO/FAC funds; and resolves problems and assists posts in obtaining needed resources.
• Conducts research and proposes solutions to organizational inefficiencies and to increase the effectiveness of the organization. Leverages expertise in management and organizational principles pertaining to areas of responsibility (e.g., administrative procedures, financial management rules and regulations, priorities) in order to plan and conduct complex studies to assess organizational and financial operations.
• Develops and/or recommends edits on facilities management policies. If accepted by the Department, promulgates said policies. Provides expert advice on the administrative and management implications of new program proposals. Drafts updates to 15 FAM to reflect changes based on the evolving mission and its authorities.
• Develops, for consideration by the Department, and reviews internal OBO/FAC initiatives to ensure the orderly, effective, and efficient accomplishment of assigned missions consistent with directives of OBO/FAC and higher Departmental authorities (e.g., New Embassy Transition, Mechanical Controls Program).
• Provides guidance or clarification to posts (e.g., 7901.3 Routine Maintenance and Repair versus 7901.C Maintenance Cost Sharing) on the correct use of facility management funds; provides input on proposed changes to FAC funding matrices; and guidance on aligning FAC services with OBO goals and objectives.
• Ensures that all documents are well‑written, in proper format, timely, complete, and fully coordinate with other affected organizations. Prepares meeting minutes, presentations, and reporting documents; compiles and properly files project documents; and drafts and/or reviews planning documents.
• Assesses the overall progress of funding implementation that is committed or in progress and outlines issues and recommends solutions necessary for senior FAC managers to improve or resolve difficulties, and to ensure funds are obligated and that carry‑over is minimized.
• Oversees the initiation and accomplishment of administrative office support services (e.g., memorandums for decisions, official requests for information) functions ensuring they are effectively and efficiently enabling the organization to meet its worldwide commitments.
• Develops and maintains yearly and long‑range resource needs in line with management priorities; monitors expenditures to ensure availability and correctness of funds; makes projections regarding expenditure patterns; and prepares and reviews financial expenditures, obligations, and fiscal year close‑out reports.
• Develops and formulates, for the consideration of the Department, financial and management controls for all Divisions; tracks all funds allotted to posts or allocated to programs to ensure that obligations and liquidations are used appropriately and contract actions are closed‑out in a timely manner; and develops, coordinates, and reviews quarterly and yearly financial updates required by the Department, ensuring that information is accurate and up‑to‑date.

Required Qualifications and Experience

• Clearance Level: Secret or TS, as specified in the task order request.
• Bachelor’s degree.
• Six (6) years or more of relevant experience.
• Knowledge and mastery of the application of a wide range of qualitative or quantitative methods (e.g., Excel spreadsheets, CMMS, departmental accounting systems) for assessing and improving effectiveness.
• Knowledge of the range of financial laws, policies, regulations, and precedents applicable to Facility Management programs.
• Knowledge and ability to assemble and analyze relevant facts and draw significant conclusions.
• Knowledge and skill in presenting accurate findings and in making feasible and responsive recommendations, both orally and in writing; may require negotiations with management to accept extensive procedural changes or substantial resource adjustments.
• Knowledge and skill in database management, data analytics, and the use of Microsoft Office programs.
• Ability to interact effectively with individuals to garner cooperation and support for key planning, operations, and management initiatives in the assigned program area.
• Knowledge and ability to design and conduct comprehensive management studies.
• Desired: Bachelor’s degree in Business, Computer Science, or related field is preferred.

Equal Opportunity Statement

Afognak Native Corporation and Afognak’s direct and indirect subsidiaries, partnerships, joint ventures and affiliates, including Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC, and all other domestic and foreign subsidiaries and affiliates, are equal‑opportunity employers that do not discriminate on the basis of race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions, and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws.

Pay Range and Benefits

The pay‑range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic location, market data, and other business considerations, as permitted by law.
Our full range of benefits includes medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and a 401(k) retirement plan. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis‑Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or the Fair Labor Standards Act (FLSA) will comply with the applicable statutory or contractual requirements and other client‑customer contract requirements (all benefits are subject to eligibility).