Program Administrator, Education, Workforce & Well-Being

American-College-of-Obstetricians-and-Gynecologists; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Paid Parental Leave

Breastfeeding Friendly Workplace

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

Community Volunteering Opportunities

Generous 401(k) Company Contributions

Medical, Dental, and Vision Insurance

Learning Opportunities and Tuition Re-

Company-Sponsored Team Outings

Job summary

American College of Obstetricians and Gynecologists (ACOG) in Washington, DC is seeking a Program Administrator to manage CME and leadership development programs. Hybrid role requiring commuting to the Washington, DC office.

You will coordinate projects, manage budgets, liaise with partners, and ensure regulatory compliance across multiple activities. Responsibilities include planning meetings, directing vendor work, tracking milestones, and reporting outcomes.

Qualifications

• Excellent verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Project coordination skills, including meeting management.
• Proficient with Microsoft Office Suite or other related software.

Responsibilities

• Monitor program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments.
• Act as a communication liaison with external partners and plan special projects.
• Collaborate with marketing and communications to develop best practices and dissemination formats.
• Serve as the primary liaison for meetings, including logistics and minutes.
• Coordinate consultants, vendors, staff, and others in activities and events.
• Track deadlines, evaluations, submissions, and status updates; draft reports.
• Ensure compliance with funder requirements and related policies.
• Track expenditures and process invoices as needed.
• Represent programs at meetings and national/regional events.
• Develop relationships with professional associations and outside partners.
• Promote clinical guidelines and policies; edit program content through review stages.

Skills

Verbal & written comms

Interpersonal skills

Organizational skills

Project coordination

Microsoft Office

Marketing knowledge

Travel ability

Job description

Washington, DC

The Program Administrator will manage the logistical day to day operations of the CME and Well-Being_Professional/Leadership Development programs. Responsible for project coordination, fiscal management, administrative management, implementation, and reporting of project activities. Provide professional expertise and apply departmental and organizational policies and procedures to positively influence the outcome of the program and the department. Exercise judgment, prioritize and implement multiple projects, and collaborate effectively with internal and external partners.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:

• Monitor program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments. Meet deliverables, develop website products, execute work plans, projects, and assignments in an accurate and timely manner.
• Act as a communication liaison with external partners. Plan and successfully execute special projects related to the success of the programs. Responsible for adherence to program budgets.
• Collaborate with marketing and communication teams to develop best practices, communication strategies and explore new formats for dissemination of program materials.
• Serve as the primary liaison for assigned meetings, including meeting planning and logistics, coordinating timelines, assembling agenda materials, developing and distributing related minutes, reports, and updates.
• Coordinate the work of consultants, vendors, staff, and others involved in the development and implementation of activities, materials, and events including literature review, video, and online course development and production, and marketing and promotion campaign planning and execution.
• Manage and track all proposal/reporting deadlines, work plans, evaluations, submissions, and status updates and assists in drafting program proposals and reports. Report any noted issues to leadership.
• Ensure program compliance with organizational and funder requirements, federal regulations and Grant Management Policy for reporting practices and standards. Work with funders and ACOG’s Legal, Finance, and Compliance staff accordingly.
• Track, monitor and maintain expenditures and process invoices as needed.
• Represent the programs both inside and outside of the ACOG, conduct outreach at national and regional meetings, and present on program activities and provide updates at meetings.
• Develop relationships with professional associations and other health organizations to help support the program. Work with other ACOG staff to create, track, and manage appropriate agreements and contracts with outside partners and vendors.
• Promote clinical guidelines and policies that support implementation of program recommendations.
• Manage and edit program content through various stages of review and approval to ensure alignment with ACOG guidance and editorial standards.
• Perform other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Project coordination skills, including meeting management.
• Attention to detail and ability to work with unfamiliar medical terminology.
• Ability to work independently.
• Proficient with Microsoft Office Suite or other related software.
• Basic knowledge of marketing and social media platforms and accounting management preferred
• Project management experience in medical, public health, or clinical content development preferred
• Ability to travel.

Education and Experience:

• Minimum of 2 years of related experience required.

Salary Range

$65,000 - $75,000 USD

• Paid Parental Leave
• Breastfeeding Friendly Workplace
• Flexible work schedule
• Commuting Allowance
• Generous Paid Time Off
• Holiday Pay
• Life Insurance
• Community Volunteering Opportunities
• Generous 401(k) Company Contributions
• Medical, Dental, and Vision Insurance
• Learning Opportunities and Tuition Reimbursement
• Company-Sponsored Team Outings
• and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law . The College also participates in E-Verify .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in American College of Obstetricians and Gynecologists’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.