Program Administrator – Biomedical Education & Awards

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

Biological Sciences Division at the University of Chicago is seeking an experienced Program Administrator to provide comprehensive administrative and financial support to both the Darwin Cluster and the Dean of Students Office. You will manage reimbursements, travel, purchasing, awards, and NDVS admissions tracking, communicating with students, vendors, and faculty.

The role reports to the Darwin Cluster Director and the Dean of Students, with a salary range of $65,000–$80,000 and a 40-hour work

Qualifications

• Bachelor's degree in a related field.
• 2–5 years of administrative or program coordination experience.
• Experience with Oracle purchasing and/or expense reconciliation.
• Experience with Microsoft Office Suite, database management, and electronic tracking systems.

Responsibilities

• Process reimbursements and payments for current students and prospective student recruits.
• Book student travel and process other pre-approved purchasing requests (including Oracle purchasing).
• Bill and invoice vendors.
• Reconcile GEMS expenses.
• Assist the Darwin Cluster Director with special events including admissions, orientation, and retreats and serve as back-up for student dissertation defenses.
• Oversee the full lifecycle of student awards from the Dean of Students Office and the Darwin Cluster program awards.
• Manage the NDVS individual and program admissions and financial aid processing including NDVS application review and processing and NDVS quarterly tracking.
• Serve as the project lead for student reimbursement tracking for the Division.
• Manage Dean’s Council approval, purchasing, and reimbursement requests for all programs.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.

Skills

Attention to detail

Project management

Problem solving

Independent and collaborative work

Multitasking

Confidentiality

Education

Bachelor's degree in related field

Tools

Oracle Purchasing

Microsoft Office Suite

Database management

Electronic tracking systems

Job description

Biological Sciences Division at the University of Chicago is seeking an experienced Program Administrator to provide comprehensive administrative and financial support to both the Darwin Cluster and the Dean of Students Office. You will manage reimbursements, travel, purchasing, awards, and NDVS admissions tracking, communicating with students, vendors, and faculty.

The role reports to the Darwin Cluster Director and the Dean of Students, with a salary range of $65,000–$80,000 and a 40-hour work