Program Administrator 3

State-of-Ohio; Columbus (OH); On-site; USD 56,000 - 79,000; Full time

Benefits offered by this job

Medical Coverage

Dental, Vision and Basic Life Premiums

Paid time off and holidays

Education and Development Opportuni

Public Retirement Systems and Deferred

Job summary

The Ohio Department of Taxation is seeking one (1) Program Administrator 3 in the Information Technology Division in Columbus, OH. The role emphasizes governance, risk, and compliance to safeguard tax data and support audit activities.

Responsibilities include coordinating control testing, building basic monitoring reports, and maintaining documentation while aligning with IRS Pub 1075, NIST, and state policies. This is a full-time, on-site position with competitive benefits.

Qualifications

• 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.
• Or completion of undergraduate core program in business administration, management or public administration 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 2, 63123.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Support internal and external audit engagements related to tax processing, revenue systems, and taxpayer data handling, ensuring compliance with IRS Publication 1075 (Federal Tax Information safeguarding) and NIST SP 800-53 control requirements.
• Maintain risk and control matrices for core tax administration by documenting control owners, testing frequency, and known gaps under senior staff guidance.
• Support compliance automation and configuration and use GRC/compliance tracking tools to log control testing results, evidence, and corrective action plans.
• Assist in building basic automated monitoring reports using SQL queries, Excel/Power Query, or - Power BI to flag unusual access patterns, unauthorized data exports, or control exceptions.
• Support IRS Safeguard Review and state audit preparation by compiling documentation, verifying Safeguard Security Report (SSR) evidence, and maintaining audit-readiness of the FTI inventory and data flow diagrams.
• Assist with vendor and interagency data-sharing agreement reviews, tracking compliance status of contractors and third parties with access to federal tax information or confidential taxpayer records.
• Maintain the audit evidence repository and documentation library, ensuring proper version control, restricted access logging, and retention schedules in line with state records-retention statutes.
• Run routine data analytics and reconciliation checks (using SQL or Excel macros) to support fraud detection efforts, identify processing anomalies, and support the audit team's substantive testing procedures.
• Track remediation of audit and IRS Safeguard findings using departmental workflow/ticketing tools, following up with process owners on corrective action status and documentation.
• Stay informed on evolving federal and state compliance requirements (IRS Pub 1075 updates, state information security policies, NIST framework revisions) and assist in updating internal control documentation and procedures accordingly.

Skills

Information Technology

Program Management

Leading Others

Problem Solving

Adaptability

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization

Taxation

Work Location

4485 Northland Ridge Boulevard
Columbus, Ohio, 43229
United States

Compensation

$40.40-$57.67

Schedule

Permanent - Full Time

Work Hours

8:00AM-5:00PM

Classified Indicator

Classified

Union

Exempt from union

Primary Job Skill

Information Technology

Job Description

The Ohio Department of Taxation is responsible for the administration of individual and business taxes across the state. Guided by our Mission Statement, we are ONE TEAM providing education, innovation, outreach, and exceptional service to our customers through courtesy, accuracy, and responsiveness in each interaction. Taxation is committed to building a strong and skilled workforce. We invest in the development of each employee through comprehensive training, a competitive total compensation package that includes benefits (medical, dental, and vision insurance), tuition reimbursement, health and wellness programs, work-life balance initiatives, and opportunities for career advancement.

About the Position

The Ohio Department of Taxation is seeking one (1) Program Administrator 3 in the Information Technology Division.

Responsibilities

• Support internal and external audit engagements related to tax processing, revenue systems, and taxpayer data handling, ensuring compliance with IRS Publication 1075 (Federal Tax Information safeguarding) and NIST SP 800-53 control requirements.
• Maintain risk and control matrices for core tax administration by documenting control owners, testing frequency, and known gaps under senior staff guidance.
• Support compliance automation and configuration and use GRC/compliance tracking tools to log control testing results, evidence, and corrective action plans.
• Assist in building basic automated monitoring reports using SQL queries, Excel/Power Query, or - Power BI to flag unusual access patterns, unauthorized data exports, or control exceptions.
• Support IRS Safeguard Review and state audit preparation by compiling documentation, verifying Safeguard Security Report (SSR) evidence, and maintaining audit-readiness of the FTI inventory and data flow diagrams.
• Assist with vendor and interagency data-sharing agreement reviews, tracking compliance status of contractors and third parties with access to federal tax information or confidential taxpayer records.
• Maintain the audit evidence repository and documentation library, ensuring proper version control, restricted access logging, and retention schedules in line with state records-retention statutes.
• Run routine data analytics and reconciliation checks (using SQL or Excel macros) to support fraud detection efforts, identify processing anomalies, and support the audit team's substantive testing procedures.
• Track remediation of audit and IRS Safeguard findings using departmental workflow/ticketing tools, following up with process owners on corrective action status and documentation.
• Stay informed on evolving federal and state compliance requirements (IRS Pub 1075 updates, state information security policies, NIST framework revisions) and assist in updating internal control documentation and procedures accordingly.

Additional Information

To request a reasonable accommodation due to disability for the application or interview process, please contact ADA Coordinator J.D. Hawkins by phone: [phone] or by email to: [e-mail].

A full Position Description will be provided during the interview process. The final candidate selected for the position will be required to undergo a criminal background check and tax history check. Section 2961 of the Ohio Revised Code prohibits individuals convicted of a felony including but not limited to fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency. Additionally, pursuant to section 5703.081 of the Ohio Revised Code, the Ohio Department of Taxation requires all current and prospective employees to be current and compliant with all state tax laws.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems such as OPERS, STRS, SERS, and HPRS & Optional Deferred Compensation Ohio Deferred Compensation

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.
• Or completion of undergraduate core program in business administration, management or public administration 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 2, 63123.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Technical Skills: Program Management, Information Technology

Professional Skills: Leading Others, Problem Solving, Adaptability

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR-39), and as outlined in the posting.