Program Administrator 1

UNAVAILABLE; Portland (OR); Hybrid; USD 34,000 - 48,000; Part time

Job summary

The Portland Alcohol Research Center (PARC) Program Administrator at Oregon Health & Science University (OHSU) provides administrative and operational support for the PARC, a NIH-funded research collaboration involving OHSU, ONPRC, VAPORHCS, and Legacy Health Research.

Key duties include administrative support to the PARC leadership, budget tracking, grant-related tasks, travel coordination, and maintaining thorough records of publications and events.

Qualifications

• Bachelor's degree and two years of experience leading projects OR
• Associates degree and three years of experience leading projects OR
• Equivalent combination of training and experience.

Responsibilities

• Provide administrative support to PARC Director and Scientific Director.
• Assist in creating annual PARC progress reports and publication-related tasks.
• Support development of competitive renewal grant applications.
• Coordinate PARC-related travel arrangements.
• Track PARC budgets and arrange reimbursement for events/meetings.
• Disseminate information to PARC investigators and coordinate meetings (PAC/IAB).
• Maintain organized records of PARC publications, seminars, and finances.

Skills

Project leadership

Administrative support

Communication

Detail orientation

Time management

Education

Bachelor's degree

Associate degree

Equivalent combination

Tools

Microsoft Office Suite

Internet research

Job description

Department Overview

The Portland Alcohol Research Center (PARC) Program Administrator provides administrative and operational support for the PARC, a long-standing, NIH-funded, research collaboration involving investigators from Oregon Health & Science University (OHSU) main campus, the Oregon National Primate Research Center (ONPRC), VA Portland Health Care System (VAPORHCS), and Legacy Health Research.

Function/Duties of Position

Administrative support

• This includes supporting the PARC Director and Scientific Director, supporting the creation of the annual PARC progress report and publication-related tasks.
• Supporting the development of competitive renewal grant applications.
• Supporting the PARC-related travel arrangements.

Budget and Resource Management

• This includes tracking of operational budgets for the PARC as a whole and individual components of the PARC and arranging for reimbursement of expenses for PARC-related events/meetings.

Communication and Coordination

• This includes the dissemination of information to PARC investigators, organization of meetings of PARC personnel, the external Program Advisory Committee (PAC) and Internal Advisory Board (IAB), reserving meeting spaces, and preparing itineraries for visiting speakers/PAC members.

Record Keeping

• Keep organized and meticulous records of PARC-related publications, seminars, workshops/outreach events, finances, and progress reports; Maintenance of the PARC Library.

Other duties as assigned.

Required Qualifications

• A Bachelor's degree and two years of experience leading projects; OR

• Associates degree and three years of experience leading projects; OR

• An equivalent combination of training and experience.
• 3 years of experience working in an administrative support role supporting a team of 10 or more people.
• Capable of working both independently and as part of a results-oriented team.
• Must possess the ability to work rapidly and accurately while tracking many details.
• Strong skills in oral, email, and written communication as well as punctuality, dependability, and a high degree of personal and professional organization.
• Other qualifications include: attention to detail, flexibility, adaptability, mastery of internet search and the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Preferred Qualifications

• Experience with research centers in academia, or research settings.

Additional Details

Work hours will largely occur on Monday - Friday between 9:00am - 5:00pm. Occasional work outside of these times may be required (including rare weekends) as necessary to meet critical deadlines. Flexibility in schedule is needed. Position is approximately 50% telework; 50% on campus for a total of 20 hours per week.

Why apply to OHSU?

We are Oregon's only public academic health center.

In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.

All are welcome.

OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations.

We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.

To request reasonable accommodation, contact [e-mail]