Program Administrator

State-of-West-Virgini; West Virginia; On-site; USD 60,000 - 80,000; Full time

Job summary

The State of West Virginia is seeking a dedicated administrator to support the Division of Corrections and Rehabilitation. Under supervision, you will monitor contracts, manage budgets related to services, and prepare required reports for executive leadership.

You will coordinate bid specifications, chair committees, and ensure compliance in purchasing and auditing activities. Occasional travel is required as part of duties.

Qualifications

• Five years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.
• Bachelor’s degree from an accredited college or university.
• Experience substitution: one year of experience for every thirty hours of training.

Responsibilities

• Monitor and manage major agency contracts to ensure compliance.
• Monitor the agency budget in relation to contracts and services.
• Research and draft proper specifications for needed agency contracts for goods and services.
• Coordinate and chair committees to provide input into bid specifications.
• Review monthly services and commission reports; maintain balance spreadsheets of commissions.
• Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to leadership.

Skills

Administrative coordination

Education

Bachelor's degree

Job description

This position reports to the Director of Operations for the Division of Corrections and Rehabilitation serving all Bureaus of DCR. Under general supervision, performs aspects of fiscal, purchasing and auditing. Monitor and manage major agency contracts to ensure compliance; monitor the agency budget in relation to contracts and services. Conduct research on products and supplies required by the agency. Participate in evaluation committee practices in the RFP and RFQ process. Research and draft proper specifications for needed agency contracts for the purchase of goods, and services. Coordinate and chair committees made up of subject matter experts both internal and external to provide input into needed bid specifications for the purchase of goods and contracted services. Review all monthly services and commission reports to ensure commission amounts are correct. Maintain balance spreadsheets of commissions received. Manage and compile data for reports to be reviewed by DCR Executive Leadership. Review accounts receivable and accounts payable reports to assist Parole Services with debt owed by parolees. Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership. Other duties as assigned. Occasional travel required.

Training: Bachelor’s degree from an accredited college or university.

OR

Substitution: Experience as described below may substitute for the required training at a rate of one (1) year of experience for every thirty (30) hours of training.

AND

Experience: Five (5) years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.