Program Administrator

West Virginia; Charleston (WV); On-site; USD 52,000 - 74,000; Full time

Job summary

West Virginia's Division of Corrections and Rehabilitation seeks a seasoned administrative professional to oversee fiscal, purchasing, and auditing functions. Under general supervision, you will monitor contracts, assist with budget alignment, and ensure compliance across services and vendors.

You will research product needs, draft bid specifications, coordinate committees, prepare monthly revenue and expenditure reports, and support executive leadership with data-driven insights.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Experience substitution: one year of experience for every thirty hours of training may substitute for the required training.
• Five (5) years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.

Responsibilities

• Monitor and manage major agency contracts to ensure compliance.
• Monitor the agency budget in relation to contracts and services.
• Conduct research on products and supplies required by the agency.
• Participate in evaluation committee practices in the RFP and RFQ process.
• Research and draft proper specifications for needed agency contracts for the purchase of goods and services.
• Coordinate and chair committees made up of subject matter experts to provide input into bid specifications.
• Review monthly services and commission reports to ensure commission amounts are correct.
• Maintain balance spreadsheets of commissions received.
• Manage and compile data for reports to be reviewed by DCR Executive Leadership.
• Review accounts receivable and accounts payable reports to assist Parole Services.
• Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership.
• Occasional travel required.

Skills

Contract management

Budget management

Research and analysis

Reporting

Coordination

Travel readiness

Education

Bachelor's degree

Tools

Excel

Job description

This position reports to the Director of Operations for the Division of Corrections and Rehabilitation serving all Bureaus of DCR. Under general supervision, performs aspects of fiscal, purchasing and auditing. Monitor and manage major agency contracts to ensure compliance; monitor the agency budget in relation to contracts and services. Conduct research on products and supplies required by the agency. Participate in evaluation committee practices in the RFP and RFQ process. Research and draft proper specifications for needed agency contracts for the purchase of goods, and services. Coordinate and chair committees made up of subject matter experts both internal and external to provide input into needed bid specifications for the purchase of goods and contracted services. Review all monthly services and commission reports to ensure commission amounts are correct. Maintain balance spreadsheets of commissions received. Manage and compile data for reports to be reviewed by DCR Executive Leadership. Review accounts receivable and accounts payable reports to assist Parole Services with debt owed by parolees. Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership. Other duties as assigned. Occasional travel required.

Training

Bachelor’s degree from an accredited college or university.

OR

Substitution: Experience as described below may substitute for the required training at a rate of one (1) year of experience for every thirty (30) hours of training.

AND

Experience: Five (5) years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.