Program Administrator

State of West Virginia; Charleston (WV); On-site; USD 45,000 - 65,000; Full time

Job summary

The State of West Virginia seeks a fiscal and procurement professional in the Division of Corrections and Rehabilitation. The role supports Director of Operations by overseeing contracts, budgets, and reporting, with governance of bid specifications and committee coordination.

Responsibilities include evaluating contracts, maintaining commission spreadsheets, and preparing monthly financial reports for DCR Executive Leadership. Occasional travel is required.

Qualifications

• Training: Bachelor’s degree from an accredited college or university.
• Substitution: Experience may substitute for the training at 1 year per 30 hours of training.
• Experience: Five (5) years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.

Responsibilities

• Monitor and manage major agency contracts to ensure compliance.
• Monitor the agency budget in relation to contracts and services.
• Coordinate and chair committees to input bid specifications for goods and contracted services.
• Review monthly service and commission reports to ensure accuracy of commissions.
• Maintain balance spreadsheets of commissions received and compile data for executive reports.
• Review accounts receivable and accounts payable related to Parole Services debt.
• Provide monthly Parole Supervision and Electronic Monitoring fee reports to executive leadership.
• Occasional travel required.

Education

Bachelor’s degree from an accredited college or university

Job description

Nature of Work

This position reports to the Director of Operations for the Division of Corrections and Rehabilitation serving all Bureaus of DCR. Under general supervision, performs aspects of fiscal, purchasing and auditing. Monitor and manage major agency contracts to ensure compliance; monitor the agency budget in relation to contracts and services. Conduct research on products and supplies required by the agency. Participate in evaluation committee practices in the RFP and RFQ process. Research and draft proper specifications for needed agency contracts for the purchase of goods, and services. Coordinate and chair committees made up of subject matter experts both internal and external to provide input into needed bid specifications for the purchase of goods and contracted services. Review all monthly services and commission reports to ensure commission amounts are correct. Maintain balance spreadsheets of commissions received. Manage and compile data for reports to be reviewed by DCR Executive Leadership. Review accounts receivable and accounts payable reports to assist Parole Services with debt owed by parolees. Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership. Other duties as assigned. Occasional travel required.

Minimum Qualifications

• Training: Bachelor’s degree from an accredited college or university.
• Substitution: Experience as described below may substitute for the required training at a rate of one (1) year of experience for every thirty (30) hours of training.
• Experience: Five (5) years of full‑time or equivalent part‑time paid administrative experience in organizing and coordinating administrative program initiatives.

State employment offers a variety of benefits.