Program Administrator

Greater Washington Urban League; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

Greater Washington Urban League seeks a Program Administrator for the Center for Financial Inclusion (CFI) to oversee day-to-day operations and ensure program goals are met. The role includes coordinating educational offerings, outreach, and administrative tasks while safeguarding client privacy and data integrity.

Responsibilities include supporting the Program Manager and Director, managing the master calendar, coordinating events, handling client intake and communications, and providing

Qualifications

• Provides program delivery and site setup for Center activities.
• Manages daily flow and the CFI master calendar.
• Coordinates educational offerings and outreach efforts.
• Maintains client communication and intake processes.
• Ensures privacy and confidentiality of client data.

Responsibilities

• Supports the Program Manager and Director in implementing program delivery and site setup.
• Manages daily flow of activities and CFI master calendar.
• Coordinates and hosts CFI educational offerings; sends event reminders.
• Manages client communication and client intake process.
• Records, tracks, and analyzes participant attendance/engagement in CFI service offerings.
• Answers telephones, responds to voice messages, and emails.
• Maintains confidentiality and fidelity of client data entered into CFI system of record.
• Manages client feedback surveys and conducts follow-up calls.
• Supports community outreach efforts.
• Identifies and suggests program improvements to the Director.
• Provides excellent client service and maintains privacy of all clients.
• Provides financial coaching to select program participants

Skills

Public communication

Relationship building

Interpersonal skills

Time management

Organization

Project management

Scheduling knowledge

Tools

Scheduling systems

Job description

Program Administrator - Center for Financial Inclusion (CFI) is responsible for the management and coordination of day-to-day activities of the Center and performs direct service as is necessary to meet program goals. Facilitates the coordination and execution of the CFI's educational offerings, outreach efforts, and related administrative tasks.

Essential Duties and Responsibilities

• Supports the Program Manager and Director in implementing and executing program delivery and site set-up.
• Manages daily flow of activities and CFI master calendar.
• Coordinates and hosts CFI educational offerings; sends event reminders.
• Manages client communication and client intake process.
• Records, tracks, and analyzes participant attendance/engagement in CFI service offerings.
• Answers telephones, responds to voice messages, and emails.
• Maintains confidentiality and fidelity of client data entered into CFI system of record.
• Manages client feedback surveys and conducts follow-up calls.
• Supports community outreach efforts.
• Identifies and suggests program improvements to the Director.
• Provides excellent client service and maintains privacy of all clients.
• Provides financial coaching to select program participants

Knowledge, Skills and Abilities

• Effectively present and communicate information to the public.
• Effectively build and maintain relationships with internal and external clients.
• Excellent interpersonal, verbal, and written communication skills.
• Effective time management and organizational skills.
• Background in communications and project management.
• Knowledgeable of scheduling systems and protocols.
• Ability to carry out responsibilities with flexibility to adapt to changing needs and goals.