Program Administrative Assistant (TS/SCI)

Zachary Piper, LLC; El Segundo (CA); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision, 401k, PTO

Job summary

Zachary Piper Solutions seeks a Program Administrative Assistant in El Segundo, CA to back a senior Program Manager across SETA/A&AS portfolios for Space Systems Command. The role handles calendars, taskers, meeting coordination, and office operations for high-visibility defense programs.

The position is onsite in El Segundo, requiring strong organization, communication, and MS Office proficiency, with TS/SCI-eligible clearance preferred.

Qualifications

• Bachelor's degree with 5–10 years of executive support or office management experience.
• Experience supporting senior leaders and executive‑level customers.
• Strong organizational, scheduling, and task management skills.

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Skills

Strong organizational skills

Scheduling skills

Task management

Education

Bachelor's degree

5-10 years experience in executive support/administration

Tools

Outlook

Excel

PowerPoint

Word

Teams

Jira

Confluence

SharePoint

Power BI

Job description

Zachary Piper Solutions is seeking an Program Administrative Assistant to support a senior Program Manager overseeing multiple SETA and A&AS portfolios supporting Space Systems Command. This role serves as the operational backbone of the office, managing calendars, taskers, meeting coordination, administrative actions, and office operations across several high-visibility national security space programs.

Position: El Segundo, CA (Onsite)

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Qualifications

• Bachelor's degree and 5-10 years of experience in executive support, office management, program support, or administration (ideally within a PMO, PEO, or in the defense contracting industry).
• Experience supporting senior leaders, program managers, or executive-level customers.
• Strong organizational, scheduling, and task management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Experience managing shared drives, documentation, and data organization.
• Strong written and verbal communication skills.

Preferred

• Experience supporting DoD, Space Force, SSC, aerospace, or defense programs.
• Familiarity with SETA, A&AS, program management, or engineering support environments.
• Experience with Jira, Confluence, SharePoint, or Power BI.
• Experience supporting senior military officers, SES personnel, or government executives.

Clearance

• Active TS/SCI Clearance required.

Compensation

• $110,000 - $120,000

Benefits

• Comprehensive benefits to include but are not limited to medical, dental, vision, 401k, 20 days of PTO with 11 Federal Holidays, and sick leave.

Application Period

Opens on 10/19/2026 and will be accepted for at least 30 days from the posting date.