Program Admin Intern: Nonprofit Ops & Retreats

oaec; Occidental (CA); On-site; USD 24,000 - 30,000; Part time

Job summary

OAEC is seeking a Program Administration Intern to help run a thriving retreat and education center in Occidental, CA. You will support the Office and Events Manager across admin tasks, communications, retreats, and operations.

This role offers exposure to nonprofit administration, CRM systems, and event logistics, with opportunities to work closely with Communications and Retreat Program teams. Ideal for systems thinkers and self-directed learners seeking hands-on experience.

Qualifications

• Strong interpersonal and written communication skills are essential.
• Hospitality or customer service experience is desirable.
• Able to maintain a clean, organized workspace and handle multiple tasks.
• Willingness to give and receive feedback with compassion and teamwork.
• Proficiency with Mac computers, Google Workspace, and basic design/web tools.

Responsibilities

• Provide general support and management of the OAEC office, including inquiries, mail, orders, inventory, and filing.
• Support the Nursery Program with marketing, social media, and newsletters.
• Assist the Retreat Program Team with administrative tasks and act as daytime Retreat Host when needed.
• Support events throughout the year, including the Chautauqua.
• Manage CRM, organization-wide calendar, and point of sale systems.
• Assist in coordinating logistics for design courses and other programs.

Skills

Interpersonal communication

Written communication

Hospitality experience

Team player

Detail-oriented

Tools

Mac

Google Workspace

Canva

Adobe

WordPress

Instagram

Facebook

NeonOne CRM

Job description

OAEC is seeking a Program Administration Intern to help run a thriving retreat and education center in Occidental, CA. You will support the Office and Events Manager across admin tasks, communications, retreats, and operations.

This role offers exposure to nonprofit administration, CRM systems, and event logistics, with opportunities to work closely with Communications and Retreat Program teams. Ideal for systems thinkers and self-directed learners seeking hands-on experience.