Administrative Assistant 3

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Relocation packages

Medical and dental insurance

401(k) with match

Paid time off and holidays

Onsite gym and wellness programs

Job summary

Los Alamos National Laboratory (LANL) seeks an experienced administrative professional to support the Pit Technologies Division. You will manage communications, organize files, coordinate calendars and travel, and assist with procurement and badge requests while upholding safety and security requirements.

The role requires strong Microsoft Office skills, experience with Concur and Ariba, and the ability to work under deadlines in a mission-driven environment in Los Alamos, NM.

Qualifications

• Advanced experience with Microsoft Excel, PowerPoint and SharePoint.
• Extensive knowledge using Concur and Ariba; managing Dosimetry and Badge Requests.
• Ability to organize and prioritize multiple tasks under deadlines.

Responsibilities

• Provide administrative support, manage messages and filing systems.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Serve as a resource for staff on policies, procedures, and safety compliance.
• Timekeeping, handling sensitive information, and procurement duties as needed.

Skills

Excel

PowerPoint

SharePoint

Concur

Ariba

Dosimetry

Badge requests

Multitasking

Education

High School Diploma

Job description

What You Will Do

Join Los Alamos National Laboratory (LANL), where your administrative skills will directly support innovative research and operations that advance national security. As part of a collaborative, mission-driven environment, your contributions will help keep critical work moving forward for our country and the world.

The Pit Technologies Division (PT) is seeking administrative support for a wide variety of generalized office-related activities. Specific duties may include but are not necessarily limited to tracking and conveying messages; tracking and disseminating internal and external correspondence; maintaining electronic files; coordinating calendars, schedules, meeting logistics, and travel arrangements; ordering supplies; training of other administrative staff and serving as a resource for staff regarding established administrative policies and procedures.

This position is responsible for ensuring safety and security compliance by maintaining required training and integrating safety and security into all tasks, including stopping work when necessary. The role performs a wide range of administrative and office functions requiring judgment and discretion, including preparing correspondence, reports, and forms with limited supervision. Responsibilities include managing and prioritizing communications, maintaining electronic and hard copy filing systems, coordinating calendars, meetings, and logistics, and arranging domestic and international travel and reimbursements. The position may serve as a timekeeper, handle sensitive or classified information, escort visitors, and take on roles such as procurement representative or key custodian. Additionally, the role serves as a point of contact and resource for staff and external partners, supports administrative processes and procedures, ensures compliance with Laboratory and regulatory requirements, and delivers high-quality work products.

What You Need

Minimum Job Requirements:

Advanced experience with software such as Microsoft Excel, PowerPoint, and SharePoint.

Extensive knowledge and experience using Concur, Ariba, managing Dosimetry, and managing Badge Requests.

Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines.

Experience performing administrative/office support functions with independent judgment

Education/Experience

Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

Desired Qualifications

• Active Q Clearance
• Demonstrated knowledge of TA-55 and experience working with the TA-55 Access Control Office

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.