Professional Services Contracts Manager

State of Oklahoma; Oklahoma City (OK); On-site; USD 59,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Flexible spending accounts

Retirement plan

Paid holidays

Vacation and sick leave

Tuition reimbursement

Wellness program

Job summary

The Oklahoma Health Care Authority seeks a Professional Services Contracts Manager to lead the development and management of professional services contracts totaling about $107 million annually. You’ll analyze procurement trends, ensure legal and policy compliance, and coordinate with auditors and internal teams.

Under the Senior Director, you’ll supervise staff, implement improvements, and mediate vendor issues to protect state interests while delivering effective public health programs in

Qualifications

• Knowledge of leadership, financial, and procurement principles and public law.
• Experience with PC systems such as Oracle PeopleSoft and MS Office tools.
• Must be a Certified Procurement Officer.

Responsibilities

• Monitor procurement trends and implement strategy to meet agency goals.
• Interpret laws and advise management on policy changes.
• Develop procedures and internal controls to mitigate risk.
• Mediate disputes between vendors and the agency.
• Collaborate with Purchasing and Legal to ensure compliance.
• Present contracts to the Board for review.
• Train staff on electronic contracts system.

Skills

Procurement knowledge

Leadership

Communication

Technical writing

Regulatory compliance

Analytical thinking

Contract administration

Education

Master’s degree

Bachelor’s degree

Equivalent combination

Tools

PeopleSoft

MS Word

Excel

Access

PowerPoint

Job description

Job Posting Title

Professional Services Contracts Manager

Agency

807 HEALTH CARE AUTHORITY

Supervisory Organization

Contracts

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$69,916.00/annual

Why You’ll Love Working Here

At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership , we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.

Let’s Talk Benefits

We know your great work deserves great support. Here’s a snapshot of what we offer for all eligible employees.

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days of vacation and 15 days of sick leave in the first year.
• Longevity Bonus recognizing years of public service.
• Public Service Loan Forgiveness eligibility and tuition reimbursement.
• Wellness benefits, including an on-site gym and fitness center discounts.

Job Description

Location:

4345 N Lincoln Blvd, Oklahoma City, OK 73105

Salary: $69,916.00/annual

Work Schedule: Monday – Friday

Primary Hours: 8:00 a.m. – 5:00 p.m.

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office. https://urldefense.com/v3/https:/www.myworkday.com/okgov/d/inst/13102!CK5mGhMKBggDEMenAhIJCgcI1Q0Q9awDhhchkxIfQMo/cacheable-task/2998$46522.htmld;Kn4!!NZFi6Pppv9YRQw!o6wTu06dvOkhmxjeq07jxs-BM3E1ex-lNnW5FWhIIRPAeTOOUAXJijUDzOtDotVUgaiaJ0UzmSd81kwVfu1a1xZg$

Position Purpose

Under the direct supervision of the Senior Director, the Professional Services Contracts Manager plans, leads and coordinates professional services contract development functions for the agency, estimated at $107 million annually. Analyzes trends, implements strategies, and performs audits to ensure unit is performing efficiently. Schedules staff duties and evaluate work performance.

Essential Functions May Include

• Monitors and analyzes trends in public procurement and implements new strategies to ensure the program aligns with state and agency goals. Assesses changes to program to certify objectives are met.
• Researches and interprets applicable federal and state laws, regulations, rules, and policies; prepares impact analysis of proposed legislation; and advises management of need for changes and revisions in agency policy. Advises subordinates, supervisors and other interested groups of the proper interpretation of laws, policies and procedures.
• Develops & implements procedures and practices, program evaluation, and problem resolutions. Constructs internal controls to mitigate risk to agency and state. Analyzes workflow & sequence of operations. Ensures deadlines and division goals are met.
• Acts as mediator between vendors and agency staff to resolve contractual issues before problem escalates to protest or hearing stage. Reviews facts of disputes and recommends appropriate settlements. Represents agency at hearings before Administrative Law Judge or State Purchasing Director.
• Acts as liaison between agency and the Office of Management and Enterprise Services, Central Purchasing Division and the Pre-Audit Division on issues pertaining to budget and encumbrances, and with auditors during agency level procurement system reviews and audits.
• Prepares instructions, documents problems and proposes solutions regarding procurement systems and procedures. Prepares necessary reports and maintains records for the area of responsibility in accordance with state and federal statutes and agency policy.
• Represents the Oklahoma Health Care Authority at various meetings, including meetings with other agencies, public or private sector groups to explain the functions, procedures and legal guidelines concerning agency acquisitions. Presents professional services contracts to the agency’s Board of Directors for their review and consideration. Conducts periodic training on the agency’s electronic contracts system.
• Works with Director of Professional Contracts and General Counsel to ensure that professional services contracting meet all requirements of state and federal law, regulations, and agency policy and operating guidelines. Required to research, understand and implement any new requirements pursuant to state and federal law.
• Other duties as assigned.

Supervisory Responsibilities: This position has supervisory responsibilities.

Knowledge, Skills, Abilities and Competency Requirements

Knowledge of leadership, financial, and procurement principles; of federal and state laws and regulations relating to public administration; of sources of supply, recent developments and trends in the marketplace and economic factors affecting acquisitions; of the principles and practices of sole source acquisitions, competitive bidding, and contractual agreements; of contract administration principles and practices necessary to monitor performance and resolve conflicts. Knowledge of and experience in the use of PC systems and software applications, including but not limited to: Oracle PeopleSoft, MS Word, Excel, Access and PowerPoint. Technical writing skills are required along with the ability to communicate effectively, both orally and in writing; to establish and maintain effective working relationships with others; and to manage work team dynamics and performance. Must be a Certified Procurement Officer as recognized by the State of Oklahoma.

**To be considered for this position your application must include a resume/CV with complete work and education history.**

Education and/or Experience

• Master’s degree and 2 years of professional experience OR
• Bachelor’s degree and 3 years of professional experience OR
• An equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.

Preference Qualifications Include

• Bachelor’s degree in Business, Accounting, Finance, Public Administration or a closely related field
• Four (4) years of experience in acquisition, finance or accounting, two of which were in the employ of a government entity performing purchasing or acquisition activities
• Governmental procurement experience
• Experience with State of Oklahoma systems (PeopleSoft, P-Card/Works System, or HHS mandated system)
• Certification as a Certified Procurement Officer (CPO) that is current and in good standing
• Experience in SoonerCare programs
• Experience writing and editing legal and/or contractual documents
• Experience with procurement of professional services
• Experience in the procurement of information technology

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. In the course of performing job duties, employees are required to speak, stand, walk, and reach with their hands and arms. This position requires extended periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of this position.

Accommodation Statement

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.