Professional Learning Systems Coordinator

Utah Afterschool Network; Salt Lake City (UT); Hybrid; USD 40,248 - 49,192; Full time

Benefits offered by this job

Healthcare coverage for employee

Dental (employee pays full premium)

401K (3% employer contribution)

Cell phone reimbursement

Internet reimbursement

Mileage reimbursement

14 paid holidays

Hybrid work options

Job summary

Utah Afterschool Network in Salt Lake City is seeking a Professional Learning Systems Coordinator to implement its virtual and in-person professional learning initiatives, including the annual conference, regional trainings, the eLearning Institute, and related events for the afterschool field.

The role involves planning meetings, logistics management, and partner communication, with a focus on high-quality program delivery.

Qualifications

• Bachelor's Degree preferred.
• Minimum of three years of experience in youth development, event planning, or marketing.
• Ability to work at least five Saturdays per year and travel statewide as needed.
• Access to a vehicle or transportation for traveling statewide.
• Maintain a valid Utah Driver's License and motor vehicle insurance.
• Strong technical proficiency in Google Workspace, Microsoft Office, and project management software.
• Availability to potentially work overtime leading into events.

Responsibilities

• Manage event logistics, including registration, workshop scheduling, vendor relationships, and volunteer coordination.
• Develop marketing materials, website updates, and email blasts to promote professional development opportunities.
• Coordinate with presenters and exhibitors to ensure successful event execution and build-outs on online platforms.
• Collect and analyze survey data to measure the impact of events and inform future planning.
• Administer the Afterschool Professional Development Incentive by processing applications and curating approved training lists.
• Collaborate with the Office of Child Care to review and support School-Age Credential applicants.
• Support the administration and maintenance of participant records, certifications, and completion tracking for eLearning programs, conferences, trainings, and professional development events.
• Utilize project management tools (Asana) to track tasks, ensuring timelines and deliverables are met for the Professional Development Team.
• Proactively troubleshoot issues and propose solutions to the PLS Director.

Skills

Event planning

Marketing

Communication

Project management

Google Workspace

MS Office

Asana

Travel readiness

Education

Bachelor's degree

Tools

Asana

Qualtrics

Adobe

Joomla

Canva

Job description

Description

Under the direction of the Executive Director, Director of Operations, and Professional Learning Systems Director, the Professional Learning Systems (PLS) Coordinator plays a key role in implementing UAN's virtual and in‑person professional learning initiatives. The UAN PLS includes an annual conference, regional trainings, the eLearning Institute, and topical events tailored to the afterschool field. This position impacts approximately 3,500 professionals who serve 52,000 youth across Utah annually.

The PLS Coordinator works collaboratively with the team to ensure high‑quality implementation of all UAN events. Responsibilities include leading or participating in planning meetings, managing event logistics, and communicating with partners, presenters, and volunteers. Additionally, the Coordinator fosters relationships with the Utah State Board of Education and the Department of Workforce Services Office of Child Care. The Coordinator reports to the PLS Director with additional support from the Executive Director.

Summary Of Essential Job Functions

• Manage event logistics, including registration, workshop scheduling, vendor relationships, and volunteer coordination.


• Develop marketing materials, website updates, and email blasts to promote professional development opportunities.


• Coordinate with presenters and exhibitors to ensure successful event execution and build‑outs on online platforms.


• Collect and analyze survey data to measure the impact of events and inform future planning.


• Administer the Afterschool Professional Development Incentive by processing applications and curating approved training lists.


• Collaborate with the Office of Child Care to review and support School‑Age Credential applicants.


• Support the administration and maintenance of participant records, certifications, and completion tracking for eLearning programs, conferences, trainings, and professional development events.


• Utilize project management tools (Asana) to track tasks, ensuring timelines and deliverables are met for the Professional Development Team.


• Proactively troubleshoot issues and propose solutions to the PLS Director.

General UAN Duties

• Provide additional organizational support as needed (e.g., communications, marketing, website updates).


• Maintain all appropriate budgetary documentation regarding travel and other work‑related expenses.


• Participate in organizational strategic planning meetings.

Requirements | Education | Experience

• Bachelor's Degree from an accredited college or university preferred.


• Minimum of three years of experience in youth development, event planning, or marketing.


• Ability to work at least five Saturdays per year and travel statewide as needed.


• Access to a vehicle or transportation for traveling statewide.


• Maintain a valid Utah Driver's License and motor vehicle insurance.


• Strong technical proficiency in Google Workspace, Microsoft Office, and project management software.


• Availability to potentially work overtime (with overtime compensation, time and a half) leading into events, typically one to two weeks before an event.

Preferred Knowledge | Skills | Abilities

• Strategic and tactical thinker capable of adapting to complex organizational initiatives.


• Proficient in Google and Microsoft Office Suites; experience preferred with online/website software (Qualtrics, Adobe, Joomla, Asana, Canva, etc.).


• Strong time and organizational management with the ability to prioritize responsibilities and meet deadlines.


• Superior interpersonal, organizational, and communication (verbal and written) skills.


• Adaptability and ability to reflect and accept constructive feedback.


• Excellent customer service skills.


• Comfort and ability to adapt to changes in a small, fast‑paced, dynamic nonprofit environment.


• Self‑directed, problem solver, innovative, calm under pressure, and independent decision maker.

Benefits

• Full‑time non‑exempt position.


• 100% healthcare coverage for employee with qualifying plan.


• Dental (employee pays full premium).


• 401K (3% employer contribution).


• Monthly cell phone reimbursement.


• Monthly internet reimbursement.


• Mileage reimbursement for work‑related travel.


• 14 paid holidays.


• Hybrid working options are available with a minimum of one day in the office and added in‑person days as event preparation requires.

Salary

Salary: Starting at $21.50 hr/ $44,720 annually