LifeLong Learning Program Coordinator

The Chronicle Of Higher Education, Inc.; Salt Lake City (UT); Hybrid; USD 45,000 - 54,000; Full time

Job summary

The Lifelong Learning Program Coordinator at the University of Utah connects adult learners to enriching classes across Utah, balancing operations, purchasing, and instructor payments. You will deliver exceptional support to instructors and students while ensuring smooth classroom logistics and program evaluation.

Join a team that fosters community engagement and lifelong learning, with a hybrid work option and a schedule that includes weekday evenings and some Saturdays.

Qualifications

• Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience.
• Program Specialists, III requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Responsibilities

• Coordinate with instructors to procure class materials and calculate special fees.
• Process instructor payroll and reconcile purchases and invoices.
• Handle class setup, enrollment management, and evening/weekend coverage.
• Maintain records in spreadsheets/databases and monitor Lifelong Learning emails.
• Assist in catalog creation and collaborate on program improvements.
• Attend weekly meetings and support cross-training for coverage.

Skills

Organizational skills

Analytical skills

Communication skills

Customer service

Purchasing and invoicing

Salesforce

Microsoft Office 365

Evening/weekend availability

Adult education familiarity

Education

Bachelor's degree or equivalent

Master's degree or equivalent

Tools

Salesforce

Microsoft Office 365

Job description

LifeLong Learning Program Coordinator

Job Summary

Program Specialists

Lifelong Learning connects the University of Utah to adult learners(18+) across the state through in-person and online classes thatpromote personal exploration, growth, and community engagement. Weprogram approximately 500 adult enrichment classes a year, spanningvisual and performing arts, current events, recreation, wellnessand relationships, literature, and so much more. We celebrate ourcommunity and foster campus connections and belonging for anyonewho wants to learn. We are working towards creating a betterpathway for all people in our community to engage and work togetherin celebration of our differences and lived experiences. Part ofUniversity Connected Learning, we connect the world to the Uthrough engaging programs and learning for a lifetime.

The Lifelong Learning Program Coordinator supports the planning,execution, and evaluation of personal enrichment classes offeredthrough the Lifelong Learning program. This role ensures smoothclassroom operations, oversees class materials purchasing,processes instructor and partner payments, provides exceptionalcustomer service to instructors and students, and contributes tothe development of new programming.

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

Responsibilities

Program Specialists, III

Purchasing & Accounting:

• Coordinate with instructors and colleagues to procure classmaterials and calculate special fees based on anticipatedcosts.
• Process instructor payroll in accordance with universitypolicies, procedures, and deadlines.
• Receive and reconcile purchases and invoices to ensure accuratefinancial records.
• Process invoices, purchasing card (PCard) transactions, and otherprogram-related payments in accordance with universityprocedures.
• Compile semester program and expense data, prepare financialsummaries, and provide recommendations to support data-informedreview of special fees and program costs.

Instructor & Student Support:

• Communicate promptly and thoroughly with instructors regardingrequired class materials, syllabi, handouts, and class needs.
• Respond to student inquiries and provide guidance throughout thecourse lifecycle.

Class Coordination:

• Facilitate setup and support for classes, including materialspreparation and instructor assistance.
• Monitor and run classes, enroll/drop students, and manage classlogistics.
• Be present for evening and Saturday sessions as scheduled.

Administrative Duties:

• Maintain accurate records in spreadsheets and databases incoordination with the team.
• Answer phone calls and monitor the Lifelong Learning email inboxin coordination with the team.

Program Development:

• Assist in catalog creation, maintenance, and distribution.
• Collaborate with team members to identify and implementimprovements.

Team Collaboration:

• Participate in weekly meetings and contribute agenda itemsrelated to program enhancements.
• Cross-train with other coordinators to ensure coverage duringabsences.
• Collaborate with colleagues in the creation of social mediacontent to support marketing efforts.
• Work well with colleagues and support a positive teamculture.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

Program Specialists, III: Requires a bachelor's(or equivalency) + 6 years or a master's (or equivalency) + 4 yearsof directly related work experience.

Preferences

• Strong organizational, analytical, and communication skills
• Experience in customer service, purchasing, and invoiceprocessing
• Familiarity with adult education or community programming
• Proficiency in Microsoft Office 365 tools and Salesforce
• Ability to work independently and manage multiplepriorities
• Availability for evening and weekend work

Requisition Number: PRN45789B

Full Time or Part Time? Full Time

Work Schedule Summary: A flexible schedule is important.Classes take place on weekday evenings and on Saturdays. Thisposition is expected to build relationships with instructors,students, and other members of the community, especially whileclasses are in session.The anticipated schedule, which includes a1-hour lunch break, is Monday through Thursday, 10:00 am-7:00 pm,Fridays 8:00 am-5:00 pm, and at least one Saturday a month.HYBRIDWORK OPPORTUNITY: Employees must reside in the state of Utah butwill have the opportunity to work a hybrid schedule of in-personand remote work.

Department: 02203 - Youth & Personal Enrichment

Location: Campus

Pay Rate Range: $45,000-$54,000

Close Date: 09/18/2026