Professional Development & Alumni Coordinator

Paul, Weiss, Rifkind, Wharton & Garrison LLP; New York; Hybrid; USD 65,000 - 82,000; Full time

Job summary

Paul, Weiss, Rifkind, Wharton & Garrison LLP is seeking a Professional Development & Alumni Coordinator to support the Senior Manager in managing the alumni program and related education initiatives in a hybrid NYC setting.

The role involves coordinating alumni records, CareerConnect listings, events, and training programs, while maintaining audit-ready documentation and collaborating with the PD team and other departments.

Qualifications

• Two to four years of relevant experience in professional development, alumni relations or administration in a law firm or similar professional environment preferred.
• Experience in marketing communications, events, training and development, legal personnel, recruitment or other talent management is a plus.
• Proficiency with AI tools and willingness to learn new technologies, including applying AI in day-to-day work.

Responsibilities

• Manage alumni relations including onboarding, records, CareerConnect and Alumni Portal.
• Coordinate logistics for client education programs and CLE compliance documentation.
• Support and manage internal and external training programs and department administration.
• Assist with Alumni events, Community Give Back Program, and volunteer participation.
• Draft CLE compliance documents and manage attendance & calendars.

Skills

Communication skills

Independent & collaborative work

Multitasking

Organizational skills

Proactive client service

AI tools familiarity

Analytical skills

MS Office & iManage

Education

2–4 years in professional development/alumni relations

Law firm environment experience

Tools

InterAction

Umbraco

Intranet systems

CE Manager

Adobe Acrobat

Zoom/Teams

Job description

Job Description - Professional Development & Alumni Coordinator (26000332)

Professional Development & Alumni Coordinator - ( 26000332 )

General Summary:

The Professional Development & Alumni Coordinator provides daily support to the Senior Professional Development & Alumni Manager, with primary responsibility for the alumni relations program. The Coordinator also manages logistics for client education programs and supports the training programs and administration of the Professional Development department.

Primary responsibilities include, but are not limited to, the following:

Alumni Relations

• Manage the Alumni Welcome Program from departure notice through onboarding, including tracking attorney departures, sending welcome outreach and meetings with departing attorneys.
• Maintain alumni records in InterAction, including populating profiles from alumni questionnaires and applying the status designations that determine Alumni Portal access and data export inclusion.
• Manage CareerConnect, the firm’s online job board. Source job leads, coordinate referrals from alumni, partners and colleagues in Career Development and Professional Development, cycle and verify listings weekly, handle access requests from current attorneys and track metrics.
• Administer the Alumni Portal, including approving member access, inviting alumni to join, resolving login issues and keeping the portal and InterAction in sync. Oversee functionality and content and suggest ideas to make the site a valuable resource.
• Manage the Alumni Inbox, responding to alumni requests and routing them to the appropriate teams (CLE records, payroll documents, conflicts checks, employment letters, pro bono hours). Coordinate alumni access to the Alumni CLE Learning Portal with the Practice Innovation team.
• Support and help manage alumni events, including planning, invitations, logistics and on-site coordination.
• Assist with the firm’s Paul, Weiss Cares initiative, including communicating with outside organizations, handling logistics for firm-sponsored Community Give Back Program events and supporting client and alumni volunteer participation.
• Assist with scheduling and executing internal and external meetings, video and print interview features and related activities.

Client Education Programs

• Manage pre-program logistics for client education programs, including creating CLE compliance documents, coordinating materials preparation, ensuring content satisfies multiple CLE jurisdictions and communicating with partners and clients. Maintain detailed task lists.
• Manage post-program logistics, including delivering CLE certificates and evaluation surveys, finalizing timed agendas and materials, submitting CLE credit applications to requested jurisdictions and following up with CLE boards as needed.
• Oversee program execution, including audio-visual needs, room set-ups, catering and event materials, in coordination with Operations teams for on-site and off-site programs.
• Maintain a master menu of client program topics and materials. Respond to program inquiries from Business Development, partners and clients and provide CLE credit options to alumni and clients in coordination with third-party vendors.
• Lead weekly update meetings and maintain audit-ready records of client education programs. Prepare weekly, monthly and annual reports for the Senior Professional Development & Alumni Manager, Directors and Chief. Work with Marketing and Graphics to ensure consistent branding and maintain precedent communications, forms and program materials.
• Collaborate with the CLE Compliance Specialist as needed on annual reporting for the New York and California CLE accreditation boards and respond to board inquiries.

Professional Development Department Support

• Coordinate logistics for assigned practice group and summer associate program trainings, including invitations, reminder emails, materials, conference rooms, catering and presenter support.
• Draft CLE compliance documents for internal trainings, including sign-in sheets, affirmation forms and timed agendas.
• Assist with department conference planning, logistics and recordkeeping.
• Attend and monitor live and remote training programs.
• Maintain the firm’s compliance training database by entering attorney CLE credit information promptly.
• Maintain the Professional Development (PD) department calendar, practice group training calendars, attendance trackers and resource centers.
• Help answer attorney questions about training and development resources.

Support non-client PD conferences and programs and ad hoc projects and events, and serve as general back-up to other Coordinators, Managers, Directors and Chief for department administration, programs and events.

Required Skills:

• Excellent communication skills, including writing, editing, formatting, proofreading and presentation.
• Proven success working independently and collaboratively, and engaging confidently with individuals at all levels of the organization.
• Adept at managing multiple projects simultaneously in a fast-paced environment with shifting priorities and time-sensitive deadlines, including confidential matters.
• Highly organized with meticulous attention to detail and strong project management skills.
• Proactive, resourceful, client service-oriented mindset with a commitment to team success.
• Familiarity with AI tools and willingness to learn new technologies, including applying AI in day-to-day work.
• Strong analytical skills. Advanced knowledge of the Microsoft Office Suite (including Excel), Outlook and iManage, with mail merge a plus. Proficiency with Adobe Acrobat, Zoom, Teams and other relevant platforms.
• Knowledge of CLE rules and experience with InterAction, Umbraco, intranet systems or CE Manager are a plus.

Education and/or Experience:

• Two to four years of relevant experience in professional development, alumni relations or administration in a law firm or similar professional environment preferred.
• Experience in marketing communications, events, training and development, legal personnel, recruitment or other talent management is a plus.

DISCLAIMER STATEMENT:

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.

This is a hybrid role that requires four days of in-office attendance in accordance with the schedule set forth by the PD department. A hybrid schedule is an essential function of this role.

$65,000-$82,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

Organization

Paul, Weiss, Rifkind, Wharton & Garrison LLP

Work Locations

1285 Avenue of Americas, New York, NY 10019-6064