Professional Development Coordinator

IP Attorneys; Boston (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) employer match

Tuition reimbursement

Paid time off

Commuter benefits

Job summary

Wolf Greenfield is seeking a Professional Development Coordinator to support in-person and virtual LRPD programming, trainings, and events. You will coordinate scheduling, outreach, facilities and tech needs, and catering across multiple programs, ensuring centralized, up-to-date information and smooth execution.

You will maintain LRPD databases, track data, and stay abreast of trends in pro bono, inclusion, and talent development.

Qualifications

• Bachelor's degree required with 2+ years in admin/coordinator roles.
• Experience with multi-jurisdictional CLE requirements is a plus.
• Creative thinker and self-starter with resourcefulness.
• Proficient in Zoom, Microsoft Office, SharePoint and Aderant.
• Knowledge of databases such as CE Manager and UKG is a plus.
• Highly computer literate and quick to learn new tech.
• Excellent written and verbal communication across levels.
• Detail-oriented with strong organizational and time-management skills.
• Good judgment, discretion, and calm under pressure.
• Strong interpersonal skills and client-service mindset.
• Flexible to meet business needs, including occasional evenings.
• Role based in Boston office (hybrid) with in-office days.

Responsibilities

• Provides in-person and virtual support for LRPD programming, including scheduling, outreach to presenters/vendors/attendees, facilities and tech coordination, and catering orders.
• Maintains LRPD databases, records, and calendars to keep materials current and accessible.
• Monitors and tracks data for LRPD programming and shares insights to improve practitioner experience.
• Keeps up with developments in legal/IP industries and LRPD-related trends.
• Manages CLE processes and compliance tracking for multiple jurisdictions, including accreditation logistics.
• Coordinates flow of pro bono, inclusion, and public service related cases from intake to placement.
• Schedules affinity group meetings and maintains related email lists.
• Drafts content for LRPD newsletters and communications.
• Supports onboarding to ensure new hires have necessary information and setup.
• Contributes to strategic initiatives and operational goals for LRPD.

Skills

Zoom

Microsoft Office

SharePoint

Aderant

CE Manager

UKG

Education

Bachelor's degree

Tools

CE Manager

UKG

Aderant

Job description

JOB SUMMARY

The Professional Development Coordinator (“PD Coordinator”) will assist in the planning, execution, and delivery of all pro bono, inclusion, and legal training programs, workshops, and related events. This role will collaborate internally with the Legal Recruiting & Professional Development (“LRPD”) team to support and implement the firm’s talent management strategies and initiatives. The PD Coordinator will act as a resource and interface with legal practitioners and business professionals across the firm to ensure effective communication and implementation of LRPD driven programs. This role requires consistent event and logistics coordination, organization, and data tracking support. The PD Coordinator will report to the Director of Pro Bono and Inclusion Programs and will work closely with the Senior Manager of Legal Training.

ESSENTIAL FUNCTIONS

• Provides in-person and virtual support for LRPD programming, initiatives, and trainings, including scheduling, presenter/vendor and attendee outreach, facilities and technology coordination, and placing catering orders.
• Maintains and updates LRPD databases, records, and calendars, ensuring information and materials are centralized, current, and accessible.
• Monitors and tracks data for LRPD led programming and shares pertinent information to enhance the experience of the firm’s legal practitioners.
• Keeps up with developments in the legal and IP industries, and stays knowledgeable about current pro bono, inclusion, and talent development related trends.
• Serves as the primary contact for the firm’s CLE processes, including the tracking of practitioner CLE credits and compliance (in including attendance and completion of courses) and accreditation logistics for firm offered programs across multiple jurisdictions.
• Coordinates the flow and tracking of pro bono, inclusion, and public services related cases from intake to placement, as requested.
• Schedules affinity group meetings, maintains affinity group email lists, and handles other tasks relating to affinity groups.
• Contributes content and prepares drafts for LRPD newsletters and communications (both internal and external).
• Participates in onboarding process by attending welcome sessions and ensuring new hires have all pertinent information and are set up for success.
• Assists the LRPD team with the creation and implementation of various strategic initiatives and operational goals that align with the goals and needs strategy of the firm.
• Performs other duties as assigned or required.

QUALIFICATIONS

• Bachelor’s degree required, with 2+ years of experience in an administrative or coordination role, ideally within professional development, CLE administration, legal operations, or a role focused on social impact projects.
• Experience with multi-jurisdictional CLE requirements, tracking, and compliance management is a plus.
• Creative thinker and self-starter with the ability to maximize the use of existing resources.
• Established proficiency in Zoom, Microsoft Office (especially Word, Excel, and PowerPoint), SharePoint and Aderant; knowledge of electronic databases, such as CE Manager and UKG, are a plus.
• Highly computer literate, and comfortable with learning new technology and working in databases.
• Excellent written and verbal communication skills, able to engage effectively and meaningfully across all levels of the firm.
• Detail-oriented; demonstrating strong organizational, project, and time management skills, with the ability to juggle multiple priorities under tight and changing deadlines while maintaining accuracy.
• Sound judgment and business acumen, capable of problem-solving, exercising discretion, and staying calm and effective under pressure.
• Strong interpersonal skills with a client-service mindset, capable of building trust and collaborating across constituencies, both independently and as part of a team.
• Flexible availability to meet business needs, including occasional evening events.
• Role will be based in our Boston office (hybrid), requiring in-office presence on designated days, and as requested by firm management.
• Ability to maintain confidentiality of matters and other firm business information.

Wolf Greenfield offers a comprehensive benefit package focused on the overall well-being of firm employees. Our benefits include multiple health care plan options, vision and dental insurance, flexible spending accounts/health saving accounts and life insurance. Eligibility for our employer sponsored 401(k) plan includes an employer match and discretionary profit sharing. The firm is invested in our employees development by providing tuition reimbursement and professional development opportunities. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!

Wolf Greenfield does not offer visa sponsorship. All job openings are subject to export control regulations.

Any offer of employment is subject to the successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting. Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds. Other essential functions may apply and employees working remotely have the same or similar requirements.

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate. The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.