Professional Assistant - Schools & Education

Sands Anderson; Richmond (VA); On-site; USD 52,000 - 68,000; Full time

Job summary

Sands Anderson seeks a highly organized Professional Assistant to support the Schools & Education team and the Government group. You will handle calendars, travel, document prep, and marketing materials while assisting with speaking engagements and CLE presentations.

The role emphasizes strong communication, advanced PowerPoint and Word skills, and the ability to manage multiple projects in a fast-paced professional services environment.

Qualifications

• Bachelor's degree preferred.
• Minimum of two years of experience in a legal Professional Assistant role.
• Advanced proficiency in Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Strong formatting and document production skills.
• Exceptional written and verbal communication abilities.

Responsibilities

• Manage calendars, schedules, and travel arrangements.
• Coordinate meetings and prepare meeting materials.
• Assist with document preparation, proofreading, formatting, and filing.
• Organize electronic files and maintain accurate records.
• Process expense reports and other administrative requests.
• Provide general administrative support for attorneys and practice groups.
• Assist with mailing lists and marketing distribution lists.
• Utilize Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Prepare and format client-facing presentations, trainings, and PowerPoint decks.
• Assist attorneys with preparation for speaking engagements, panel discussions, webinars, and CLE presentations.
• Maintain marketing collateral, practice group materials, and presentation templates.
• Coordinate logistics for client events, seminars, webinars, networking functions, and firm-sponsored programs.

Skills

Communication

Organization

Time management

Project management

Attention to detail

Discretion and confidentiality

Independent and collaborative work

Education

Bachelor's degree

2+ years legal Professional Assistant experience

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Professional Assistant - Schools & Education

Sands Anderson is seeking a highly organized, detail-oriented, and proactive Professional Assistant to support attorneys within the Schools & Education team or the larger Government group. This role will be responsible for administrative support, client service tasks, and marketing document preparation. The Professional Assistant role will include direct support for attorney visibility and practice growth initiatives by coordinating speaking engagements, preparing presentations, maintaining marketing materials, and assisting with day-to-day attorney needs.

The ideal candidate is an exceptional communicator, highly proficient in Microsoft Office Suite tools, including PowerPoint and Excel, and enjoys managing multiple projects in a fast-paced professional services environment.

Primary Responsibilities

• Manage calendars, schedules, and travel arrangements.
• Coordinate meetings and prepare meeting materials.
• Assist with document preparation, proofreading, formatting, and filing.
• Organize electronic files and maintain accurate records.
• Process expense reports and other administrative requests.
• Provide general administrative support for attorneys and practice groups.
• Assist with mailing lists and marketing distribution lists.
• Utilize Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Prepare and format client-facing presentations, trainings, and PowerPoint decks.
• Assist attorneys with preparation for speaking engagements, panel discussions, webinars, and CLE presentations.
• Maintain marketing collateral, practice group materials, and presentation templates.
• Coordinate logistics for client events, seminars, webinars, networking functions, and firm-sponsored programs.

Qualifications

• Bachelor's degree preferred.
• Minimum of two years of experience in a legal Professional Assistant role.
• Advanced proficiency in Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Strong formatting and document production skills.
• Exceptional written and verbal communication abilities.
• Excellent organizational, project management, and time-management skills.
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Professional demeanor and ability to maintain confidentiality.
• Ability to work both independently and collaboratively with attorneys, clients, and staff.

Sands Anderson PC is an equal opportunity employer. Sands Anderson is a drug free workplace.