Professional Assistant

andersoncenterforautism; Town of Saugerties (NY); On-site; USD 29,000 - 36,000; Part time

Benefits offered by this job

403(b) retirement plan with employer

Discounted tuition at select colleges

Scholarship program for educationally-

Job summary

Anderson Center for Autism in the Hudson Valley is seeking a Professional Assistant to provide confidential administrative support to Adult Services leadership, manage records, and help keep operations running smoothly across residential and day habilitation programs.

You will help prepare reports, maintain databases, assist with forms and templates, and travel between program locations as needed to support coordination and compliance.

Qualifications

• High School Diploma or equivalent required.
• Three years of related office or administrative experience required.
• Typing proficiency of at least 40 words per minute required.
• Proficiency with Microsoft Word and Microsoft Excel required.
• Experience with Microsoft Access or similar database applications preferred.
• Strong organizational, administrative, and recordkeeping abilities.
• Ability to travel between program locations and the Anderson campus as needed.

Responsibilities

• Provide confidential administrative and clerical support to Adult Services leadership while assisting with day-to-day operational needs of residential and day habilitation programs.
• Maintain, distribute, organize, and monitor important program records, reports, and databases to support operations and regulatory compliance.
• Assist with preparation, tracking, and distribution of clinical and program-related reports, ensuring accuracy and timeliness.
• Maintain injury reporting records and databases, support reporting requirements, and communicate with Health Services as appropriate.
• Prepare recurring reports, summaries, and documentation to assist leadership in monitoring operations and outcomes.
• Update and maintain agency databases and electronic record systems to keep information current.
• Assist with development, updating, and distribution of forms, templates, checklists, and administrative documents used across programs.
• Provide administrative support to multiple program locations and may travel between sites as necessary to meet operational needs.
• Collaborate with leadership, program staff, and internal departments to support communication, coordination, and effective program operations.
• Help ensure records, reports, and processes are completed accurately, professionally, and in line with agency expectations.
• Contribute to an organized, responsive environment that enables program teams to deliver high-quality services.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Excel

Microsoft Access

Administrative support

Records management

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Access

Job description

Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly behind the scenes? Do you take pride in providing exceptional administrative support while contributing to a mission that positively impacts the lives of others? Would you like to build a career where your organizational skills, professionalism, and attention to detail help support programs that enhance the quality of life of individuals with autism?

As a Professional Assistant, you'll serve as an important administrative resource for Anderson Center for Autism's Adult Services team. Working closely with leadership and program staff, you will help coordinate essential administrative processes, maintain important records, support reporting functions, and assist in ensuring the efficient operation of Adult Services programs. Your work will play a meaningful role in supporting both staff and the individuals we serve.

This is an excellent opportunity for a highly organized professional who enjoys balancing multiple priorities, maintaining accuracy in a fast-paced environment, and supporting a collaborative team. As you help ensure the smooth functioning of critical administrative processes, you'll become an integral part of a mission-driven organization committed to making a difference every day.

What You Will Do as a Professional Assistant

• You will provide confidential administrative and clerical support to Adult Services leadership while assisting with the day-to-day operational needs of residential and day habilitation programs.
• You will maintain, distribute, organize, and monitor important program records, reports, and databases to support agency operations and regulatory compliance.
• You will assist with the preparation, tracking, and distribution of clinical and program-related reports, ensuring information is accurate, complete, and submitted within required timeframes.
• You will maintain injury reporting records and databases, support reporting requirements, and communicate necessary information to Health Services when appropriate.
• You will prepare recurring reports, summaries, and documentation that assist leadership in monitoring program operations and outcomes.
• You will update and maintain agency databases and electronic record systems to ensure information remains current and accessible.
• You will assist with the development, updating, and distribution of forms, templates, checklists, and administrative documents used throughout Adult Services programs.
• You will provide administrative support to multiple program locations and may travel between sites as necessary to meet operational needs.
• You will collaborate with leadership, program staff, and internal departments to support communication, coordination, and effective program operations.
• You will help ensure records, reports, and administrative processes are completed accurately, professionally, and in accordance with agency expectations.
• You will contribute to an organized, responsive, and supportive environment that allows program teams to focus on delivering exceptional services to individuals with autism.

What You Can Bring to the Team

• Exceptional organizational skills and careful attention to detail.
• The ability to manage multiple tasks and priorities with accuracy and professionalism.
• Strong interpersonal skills and a customer-service-oriented approach.
• Excellent written and verbal communication abilities.
• The ability to maintain confidentiality and handle sensitive information appropriately.
• A collaborative mindset and willingness to support a variety of administrative functions.
• Strong computer skills and comfort learning agency systems and databases.
• A commitment to Anderson's mission and Quality of Life philosophy.

The Qualifications We Seek

• High School Diploma or equivalent required.
• Three years of related office or administrative experience required.
• Strong interpersonal skills and the ability to effectively manage multiple priorities.
• Typing proficiency of at least 40 words per minute required.
• Proficiency with Microsoft Word and Microsoft Excel required.
• Experience with Microsoft Access or similar database applications preferred.
• Strong organizational, administrative, and recordkeeping abilities.
• Ability to travel between program locations and the Anderson campus as needed.

In Addition, We Expect That You

• Complete all required agency training programs.
• Maintain accurate records, reports, and administrative documentation.
• Demonstrate professionalism, discretion, and confidentiality at all times.
• Support program operations in a responsive, organized, and customer-focused manner.
• Work collaboratively with leadership, staff, and agency departments.
• Adhere to agency policies, procedures, and professional standards.
• Promote a positive and respectful work environment.

Anderson's QUALITY OF LIFE Expectation

To actively support Anderson's mission by promoting and enhancing the quality of life (QofL) of the individuals we serve through thoughtful, comprehensive, and person-centered practices.

A Benefits Package Designed to Optimize YOUR Quality of Life Too

• 403(b) retirement plan with employer match and annual contribution
• Discounted tuition at select colleges/universities
• Scholarship program for those seeking educational experiences aligned with the role (*restrictions apply)

Pay Range:$21.24 - $25.67 Hourly; based on experience and qualifications.
Part-Time; Monday - Friday 8:30am - 2:30pm

Ready to Bring Your Purpose to Life?

A bright future for you begins here at Anderson Center for Autism.

Open the door to a rewarding career with advancement opportunities; expand possibilities for yourself AND for individuals with autism, their families, your colleagues, our cause, and society as a whole!

Life as Part of our Anderson Center for Autism Team

If you are looking to build a career that brings you a deep sense of purpose and a high quality of life, Anderson Center for Autism might be just the landing place you've envisioned.

Here you will enjoy a supportive, friendly work environment that values your ideas and insights, provides rewarding mentorship experiences, and opens doors to new professional opportunities that can transform your journey.

And by working at Anderson, you will be part of a movement so much bigger than all of us. Founded over 100 years ago (in 1924), our award-winning, evidence-based educational, vocational, residential, clinical, and consulting/training programs have successfully optimized the quality of life for individuals with autism for decades now. In addition, we work every day to cultivate a broader culture of acceptance in society, further adding to the legacy of compassion for which we have come to be known throughout the country and around the world.

In addition to a rewarding career experience, as part of our team you'll also enjoy competitive pay, a generous retirement plan (including employer match and annual contribution), abundant vacation time, robust benefits, ongoing opportunities for learning and advancement, wellness programs, staff appreciation events, and a chance to work alongside wonderful professionals in a positive environment.

Our Mission at Anderson Center for Autism

To optimize the quality of life for individuals with autism.

Keyword Search: Administrative Assistant, Professional Assistant, Office Administrator, Adult Services, Clerical Support, Administrative Coordinator, Nonprofit Jobs, Hudson Valley Jobs, Residential Services, Day Habilitation, Office Support, Records Management, Program Support, Autism Careers, Anderson Center for Autism

This position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position. The person in the position may be required to perform other duties as necessitated by the situation or requested by his/her supervisor.

Our organization is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist here. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups. Our organization is an Equal Opportunity Employer.

EOE