Operations Data Specialist

Anderson Center for Autism; Staatsburg (NY); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid time off

403(b) retirement plan

Medical, dental, vision insurance

Wellness program

Professional development

Tuition discounts

Scholarship program

Staff appreciation events

Job summary

Anderson Center for Autism is seeking an Operations Data Specialist to coordinate work requests, maintain data systems, and track budgets. You will report to Operations leadership and support maintenance planning, inventory control, and cost reporting.

The role emphasizes accuracy, collaboration across departments, and contributing to the organization’s mission to improve quality of life for individuals with autism.

Qualifications

• High School Diploma or GED required.
• Minimum three years of related office/administrative experience.
• Experience in operations, facilities, or data management is preferred.
• Proficiency with Excel, Word and database systems.

Responsibilities

• Manage service requests and maintenance work orders in CMMS.
• Maintain facilities and asset information and schedules.
• Coordinate work requests and update project information.
• Monitor inventory, vendor invoices, and budgets.
• Prepare operational and financial reports for leadership.
• Collaborate with Finance and Operations to reconcile data.
• Support regulatory and operational reporting requirements.
• Provide general administrative support to the Operations Department.

Skills

Excel

Word

Database systems

CMMS knowledge

Project coordination

Lifting 40 pounds

Analytical thinking

Customer service

Education

High School Diploma or GED

Tools

CMMS

MS Office

Database systems

Job description

Are you an organized, detail-oriented professional who enjoys keeping complex operations running smoothly behind the scenes? Do you excel at managing data, tracking projects, coordinating workflows, and ensuring critical information is accurate and accessible? Would you like to use your administrative and analytical skills to support a mission-driven organization where your work helps improve the quality of life of individuals with autism?

As an Operations Data Specialist at Anderson Center for Autism, you'll play a vital role in supporting the Operations Department by coordinating work requests, maintaining critical data systems, tracking budgets and expenses, overseeing records and reporting functions, and helping ensure the efficient management of maintenance operations across the organization.

This position is ideal for a highly organized professional who enjoys working with data, managing multiple priorities, collaborating with various departments, and supporting projects that have a direct impact on organizational success. Your work will help ensure that facilities, resources, and operational systems remain organized, efficient, and responsive to the needs of the Anderson community.

What You Will Do as an Operations Data Specialist

• You will manage service requests and maintenance work orders through the agency's Computerized Maintenance Management System (CMMS), helping ensure accurate tracking, documentation, scheduling, and reporting of maintenance activities.
• You will maintain critical facilities and asset information, including equipment records, inventory data, vehicle registrations, insurance records, and preventative maintenance schedules.
• You will support maintenance planning and scheduling activities by coordinating work requests, updating project information, and helping ensure operational priorities are completed efficiently.
• You will assist with inventory management by monitoring supply levels, maintaining accurate records, preparing materials for distribution, and helping ensure departments have the resources needed to complete projects successfully.
• You will support operating and capital budget activities by tracking expenditures, processing vendor invoices, monitoring project costs, and maintaining accurate financial records.
• You will prepare and analyze operational, financial, labor, and cost-center reports that help leadership make informed decisions and maintain accountability.
• You will collaborate with Finance and Operations leadership to reconcile data, resolve discrepancies, improve processes, and support organizational reporting requirements.
• You will assist with regulatory and operational reporting, including transportation, fuel usage, purchasing, and other department-specific reporting obligations.
• You will provide administrative support to the Operations Department through scheduling, calendar coordination, meeting support, correspondence preparation, records management, and general office functions.
• You will coordinate preventative maintenance activities, vendor schedules, contractor services, and other operational activities that support the efficient functioning of agency facilities.
• You will maintain organized filing systems, documentation, and records that support compliance, operational efficiency, and effective project management.
• You will serve as a collaborative resource to Operations leadership and staff by helping identify solutions, improve workflows, and support the department's strategic goals.
• You will help ensure that the facilities and operational systems supporting Anderson's programs continue to provide a safe, efficient, and high-quality environment for the individuals we serve.

What You Can Bring to the Team

• Exceptional organizational skills and strong attention to detail.
• The ability to manage multiple priorities, deadlines, and projects simultaneously.
• Strong analytical abilities and confidence working with operational and financial data.
• A proactive approach to problem-solving and continuous improvement.
• Excellent customer service and interpersonal communication skills.
• The ability to collaborate effectively across departments and organizational levels.
• Strong administrative, reporting, and documentation skills.
• A commitment to accuracy, accountability, and professional excellence.
• Alignment with Anderson's mission, values, and Quality of Life philosophy.

The Qualifications We Seek

• High School Diploma or GED required.
• Minimum of three years of related office, administrative, operations support, project coordination, or data management experience required.
• Experience working in an operations, facilities, maintenance, logistics, or project support environment preferred.
• Strong proficiency in Microsoft Office applications, including Excel, Word, and database systems.
• Knowledge of maintenance terminology, facilities operations, or CMMS systems preferred.
• Ability to analyze operational and facilities-related data and apply established policies and procedures effectively.
• Strong written, verbal, organizational, and customer service skills.
• Ability to work independently while contributing effectively within a team environment.
• Ability to lift up to 40 pounds.

In Addition, We Expect That You

• Complete all required agency training programs.
• Maintain accurate records, reports, inventories, and documentation.
• Demonstrate professionalism, accountability, and strong stewardship of agency resources.
• Support a collaborative, service-oriented work environment.
• Communicate effectively with staff, vendors, contractors, and organizational leadership.
• Maintain confidentiality and adhere to agency policies and procedures.
• Contribute to department initiatives and organizational goals as assigned.

Anderson's QUALITY OF LIFE Expectation

To actively support Anderson's mission by promoting and enhancing the quality of life (QofL) of the individuals we serve through thoughtful, comprehensive, and person-centered practices.

A Benefits Package Designed to Optimize YOUR Quality of Life Too

• Up to 6 weeks of paid time off (starting in your first year!)
• 403(b) retirement plan with employer match and annual contribution
• Comprehensive medical, dental, and vision insurance plans
• Wellness program
• Ongoing professional development
• Discounted tuition at select colleges/universities
• Scholarship program for those seeking educational experiences aligned with the role (*restrictions apply)
• Invitations to staff appreciation events and experiences

And much, much more!

To get a better understanding of the benefits that will be available to you, visit andersoncenterforautism.org/benefit.

Pay Range

$21.52 - $25.77 Hourly; based on experience and education

Ready to Bring Your Purpose to Life?

A bright future for you begins here at Anderson Center for Autism.

Open the door to a rewarding career with advancement opportunities; expand possibilities for yourself AND for individuals with autism, their families, your colleagues, our cause, and society as a whole!

Life as Part of our Anderson Center for Autism Team

Here you will enjoy a supportive, friendly work environment that values your ideas and insights, provides rewarding mentorship experiences, and opens doors to new professional opportunities that can transform your journey.

And by working at Anderson, you will be part of a movement so much bigger than all of us. Founded over 100 years ago (in 1924), our award‑winning, evidence‑based educational, vocational, residential, clinical, and consulting/training programs have successfully optimized the quality of life for individuals with autism for decades now. In addition, we work every day to cultivate a broader culture of acceptance in society, further adding to the legacy of compassion for which we have come to be known throughout the country and around the world.

In addition to a rewarding career experience, as part of our team you'll also enjoy competitive pay, a generous retirement plan (including employer match and annual contribution), abundant vacation time, robust benefits, ongoing opportunities for learning and advancement, wellness programs, staff appreciation events, and a chance to work alongside wonderful professionals in a positive environment.

Our Mission at Anderson Center for Autism

To optimize the quality of life for individuals with autism.

Keyword Search

Operations Data Specialist, Operations Coordinator, CMMS Administrator, Facilities Operations, Maintenance Coordinator, Administrative Coordinator, Project Coordinator, Data Management, Facilities Support, Operations Support, Budget Tracking, Vendor Management, Inventory Control, Hudson Valley Jobs, Anderson Center for Autism*

This position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position. The person in the position may be required to perform other duties as necessitated by the situation or requested by his/her supervisor.

Our organization is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist here. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups. Our organization is an Equal Opportunity Employer.

EOE