PROFESSIONAL ACCOUNTANT SPECIALIST - 78003026

State of Florida; Tallahassee (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health Insurance through CHP and Blue/

Dental and Vision plans

Annual and Sick Leave

10 paid holidays

One Personnel Holiday

$25,000 Life Insurance

Retirement plans with employer contrib

Flexible Spending Accounts

Tuition waivers for state colleges

Job summary

The State of Florida’s Commission on Offender Review seeks a Professional Accountant Specialist to manage accounting duties in the Administration section. The role involves tracking expenditures, processing invoices, and ensuring compliance with state regulations and audit requirements.

The incumbent will also administer STMS, Suncom, and WEX systems, and coordinate year-end activities.

Qualifications

• High school diploma or equivalent is required.
• Experience creating spreadsheets in Excel and Microsoft Office.
• Experience in the accounting field.

Responsibilities

• Independently apply a variety of accounting skills in performing duties; serve as liaison for accounting matters.
• Track expenditures and prepare expense reports in compliance with regulations.
• Process invoices daily, verify budget, encumbrances, and accuracy in Ariba on Demand; attach required documentation for audit review.
• Act as STMS Administrator and approve all authorizations, advances and reimbursements; provide training.
• Monitor vouchers and complete journal transfers/contract payments with proper approvals.
• Correspond with vendors on Accounts Payable issues and review monthly statements.
• Monitor Encumbrance Reports, AOD Reports and Purchase Orders; resolve outstanding items.
• Participate in year-end activities for certified forward and budget setup for the new year.
• Provide backup support and participate in inter-agency work groups; perform other related duties.

Skills

GAAP knowledge

Excel proficiency

Microsoft Office

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

FLAIR

STMS

FACTS

Suncom

WEX

FL Palm

Job description

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PROFESSIONAL ACCOUNTANT SPECIALIST - 78003026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887419

Agency: Commission on Offender Review

Working Title: PROFESSIONAL ACCOUNTANT SPECIALIST - 78003026

The Florida Commission on Offender Review is looking to fill aProfessional Accountant Specialist – CS. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. The commission functions as a quasi-judicial, decision-making body. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

BENEFITS:

• State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
• Various plans for dental, vision, and other supplemental insurance options available.
• Annual and Sick Leave benefits.
• Ten paid holidays each year.
• One Personnel Holiday each a year.
• $25,000 Life Insurance Policy (paid 100% by employer).
• Retirement plans that include employer contributions.
• Flexible Spending Accounts.
• Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.

Description:

• This is a highly professional position which requires the ability to independently apply a variety of accounting skills in performance of the duties of the position. The position is in the Administration section. The primary responsibility of this position is to serve as liaison for accounting matters. This position is responsible for tracking expenditures, preparing expense reports. The incumbent will comply with all Commission regulations and policies.
• This position complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, F.S., Reference Guide to State Expenditures, and Chapter 60A of the Florida Administrative Code.
• Process invoices for goods and services daily, verifying transaction date, sufficient budget, encumbrances, and accuracy in Ariba on Demand. Ensure required documentation is attached to the invoice to provide adequate support of the expenditure for audit review by DFS and ensure documentation available for appropriate audit of voucher file. Process travel in STMS in accordance with Agency policies and prompt payment timelines.
• Serves as the STMS Administrator as well as approving all authorizations, advances and reimbursements in STMS. Provides training to Commission personnel. Also, serves as the Administrator for Suncom and WEX.
• Monitor status of vouchers on a daily basis.
• Complete journal transfers/contract payments of obligations as requested. Ensure appropriate documentation and approval signatures are obtained prior to entry into FLAIR.
• Correspond with vendors and service providers on Accounts Payable issues, resolving any outstanding issues. Includes review of monthly statements from vendors and research of unpaid invoices.
• Monitor the Encumbrance Report, AOD Reports and Purchase Orders for items outstanding for an extended period of time. Research these items to determine if action is required and implement corrective action to resolve any issues.
• This position is responsible for end of year activities for certified forward and participate in setting up the new year budget.
• Position will perform duties as needed in the areas of accounting. Additional duties may include but are not limited to assistance with management of special projects, and attendance at training and other meetings. Provide backup support while other administration positions are vacant or on leave. Facilitates and participates in inter-agency and intra-agency work groups.
• Perform other related duties as required.

Minimum Qualifications:

• High school diploma or its equivalent.
• Must have experience creating spreadsheets in excel and Microsoft Office.
• Experience in the accounting field.

Required Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting rules and principles.
• Knowledge of State of Florida policies and procedures
• Knowledge of Microsoft Office with special knowledge of excel.
• Knowledge of FLAIR, STMS, FACTS, Suncom, Wex, FL Palm.
• Ability to communicate effectively.
• Ability to pay attention to detail.
• Ability to work independently and prioritize work assignments to meet deadlines.
• Ability to contract terminology and statutory regulations.

Special Notes:

BACKGROUND SCREENING REQUIREMENT : It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.

**NOTE: It is unacceptable to use the statement “See resume” in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application. Please use complete sentences, correct grammar, and punctuation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.