JUSTICE ADMINISTRATIVE COMMISSION - PROFESSIONAL ACCOUNTANT II - 21013475

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Justice Administrative Commission (JAC) in Florida is seeking a Professional Accountant II to provide grant management support, ensure contract and grant compliance, and perform advanced accounting duties. The role involves PALM reporting, vendor data maintenance, and financial analysis to support DFS ACFR reporting.

Applicants should have a high school diploma, with preference for a bachelor’s degree in accounting, finance, or CS, and experience with FLAIR/PALM and GAAP.

Qualifications

• Knowledge of Florida's accounting systems (FLAIR/PALM).
• Proficiency in Excel (formulas, sorting, pivot tables).
• Understanding of GAAP and accounting principles.
• Grant management concepts and compliance knowledge.
• Ability to work accurately and meet deadlines.

Responsibilities

• Provide grant management support for sub-recipients with agreements and documentation.
• PCard Administrator backup: monitor accounts and reports.
• Back up for adding/updating vendor records in state systems.
• Prepare and distribute financial reports from PALM and related tools.
• Serve as primary contact for setup and maintenance of contracts and grants in FACTS.
• Analyze financial data from State Accounting System and PALM tools.

Skills

Accounting knowledge

Excel skills

Communication skills

Problem solving

Organizational skills

Education

High School Diploma

Bachelor's degree in accounting, finance, or CS

Tools

FLAIR

PALM

Excel

Job description

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JUSTICE ADMINISTRATIVE COMMISSION - PROFESSIONAL ACCOUNTANT II - 21013475

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs), including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorneys and due process vendor bills. JAC’s Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida’s judicial system with fiscal controls, best practices, and exemplary service.

Duties of this position include, but are not limited to :

• Provide grant management support for JAC sub-recipients. This includes working with subrecipients to create an agreement that meets the applicable state laws, rules, agency policies, and funding requirements, ensuring contract deliverables are measurable and the appropriate documentation to support them is required, reviewing claims for accuracy and completeness, preparing documentation for payment of claims, performing grant monitoring, and ensuring compliance with applicable state laws, rules, agency policies, and funding requirements.
• Purchasing Card (PCard) Administrator backup assists with monitoring accounts, ordering/replacing cards, adjusting credit limits, notifying JROs of aged outstanding charges, producing PCard reports for distribution, and other related tasks.
• Back up for adding and updating vendor records in the State Accounting System and, upon implementation, the Planning, Accounting, and Ledger Management (PALM) system.
• Perform report scheduling, maintenance, and distribution of financial reports within the State Accounting System, including PALM reporting solutions as implemented.
• Serve as the primary contact for JAC and JRO regarding the setup, maintenance, monitoring, and reporting of contracts and grants, including entry and maintenance within the Florida Accountability Contract Tracking System (FACTS) and successor systems.
• Analyze and distribute financial and operational data obtained from the State Accounting System, PALM reporting tools, and other state financial systems.
• Prepare assigned portions of financial reporting tasks and forms required by the Department of Financial Services (DFS) for Florida's Annual Comprehensive Financial Report (ACFR).
• Prepare, analyze, and reconcile accounting transactions, financial reports, and adjust journal entries in accordance with generally accepted accounting principles (GAAP), DFS guidance, and applicable state policies.
• Research, analyze, and resolve accounting discrepancies, financial reporting issues, and system-related questions from JAC and JROs.

This position performs advanced-level work and is expected to complete assignments independently with limited supervision.

How You Will Grow

JAC’s Executive Director wants staff to be better tomorrow than they are today. As such, JAC offers multiple opportunities for professional growth, including the Certified Public Manager program , Lean Six Sigma , and other relevant training. As part of JAC’s Mission to serve the JROs and its employees at the highest level possible, employees enjoy state-of-the-art technology and equipment. JAC enjoys a blended telework policy, allowing trained staff to telework part-time.

Working for the State of Florida is more than a Paycheck!

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental options.
• Retirement plan options, including employer contributions (See www.myfrs.com for information).
• Nine paid holidays and a Personal Holiday each year.

Required Knowledge, Skills, and Abilities

• Knowledge of Florida's accounting systems, including FLAIR and/or PALM, with an understanding of organization codes, funds, budget entities, general ledger accounts, object codes, transaction codes, and related accounting structures.
• Knowledge of the FLAIR Information Warehouse and the tables used to extract data.
• Knowledge of Excel, such as formulas, sorting, filtering, and pivot tables.
• Knowledge of accounting principles.
• Ability to perform accounting reconciliations and analyze financial data from multiple sources.
• Knowledge of grant management principles and practices, including grant budgeting, expenditure monitoring, compliance requirements, financial reporting, and reconciliation of grant funds in accordance with federal, state, and agency requirements.
• Ability to work to a high degree of accuracy.
• Good problem-solving and organizational skills.
• Ability to communicate respectfully and effectively both verbally and in writing.
• Ability to prioritize competing assignments while maintaining personal composure.
• Ability to understand, implement, and develop policies, procedures, goals, and objectives.
• Ability to establish and maintain effective working relationships.

Notes

Applicants must have a High School Diploma (or equivalent). Preference will be given to applicants with a Bachelor’s Degree in accounting, finance, or computer science, and experience with query-building, Statewide Financial Statements, and FLAIR data analysis.

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.