GOVERNMENT ANALYST I - 41000466 1

State of Florida; Tallahassee (FL); On-site; USD 41,000 - 50,000; Full time

Job summary

The Office of the Attorney General, State of Florida, in Tallahassee, seeks a Government Analyst I to process invoices, manage travel and purchasing tasks, and ensure accurate financial documentation using STMS, PCard WORKS and FLAIR.

The role emphasizes compliance with state regulations, attention to detail, and collaboration with vendors and agency staff. A degree or relevant experience is preferred, with opportunities for growth in state government.

Qualifications

• Six (6) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work; or,
• A bachelor's degree from an accredited college or university and two (2) years experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.
• A master's degree from an accredited college or university.

Responsibilities

• Audits various types of invoices including travel and expense reimbursements, purchase orders, contractual services, subscriptions, machine leases, maintenance agreements, grant payments and revolving fund reimbursements; prepare code sheets for data entry into FLAIR using cost centers and copies for vouchers.
• Verifies authorization of payment and ensures compliance with 215.422, F.S.; prepares DFS Contractual Service Summary forms and researches previous payments.
• Contact vendors and departmental staff regarding errors on invoices, overruns, shortages and other billing issues; check invoices over 30 days old for payment status.
• Research outstanding invoices, audit purchasing card payments in PCard Works within 10-day CFO guidelines and agency procedures.
• Review voucher schedules to ensure documentation is complete and accurate prior to DFS payment; handle TR58 corrections and journal transfers.
• Process requests for warrant cancellations and duplicates; maintain document files.
• Perform other work-related duties as required.

Education

Bachelor's degree in a related field

Master's degree

Tools

STMS

PCard WORKS

FLAIR

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887214

Agency: Office of the Attorney General

Working Title: GOVERNMENT ANALYST I - 41000466 1

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay : $ 45,176.04 Annually

Position Summary: This position handles invoice processing for the agency which includes but is not limited to office supplies, contracts, purchase orders, PCard transactions and travel. Systems or programs needed to complete these task include, Statewide Travel Management System (STMS), Bank of America PCard WORKS, Purchasing database, CTRS and FLAIR.

Qualifications:

• Six (6) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work; or,


• A bachelor's degree from an accredited college or university and two (2) years experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.


• A master's degree from an accredited college or university.

Preference may be given to applicants with accounts payable experience.

The Work You Will Do: This position’s duties include but not limited to the following:

• Audits various types of invoices which include but are not limited to travel and expense reimbursements; purchase orders; contractual services; subscriptions; machine leases; maintenance agreements; grant payments and revolving fund reimbursements; This will also include preparing code sheets for data entry into the Florida Accounting Information Resource (FLAIR) using the appropriate cost centers and making the required number of copies to be included with the voucher that is kept both internally and/or sent to the Department of Financial Services when required.


• Verifies authorization of payment and ensures compliance with 215.422, F.S. Prepares DFS Contractual Service Summary forms as necessary which includes researching and reporting previous payments.


• Contact vendors and or departmental staff concerning errors on invoices, overruns, shortages and any other problems related to the billing and/or payment process. Check invoices over 30 days old, verifying whether paid previously or still outstanding.


• Research outstanding invoices and statements received from vendors and communicate with vendors as needed.
  Audits and process purchasing card payments within the PCard Works application within the 10-day time frame according the CFO’s Reference Guide for State Expenditures and agency procedures.


• Review voucher schedules to ensure that required documentation is included and amounts are correct prior to submission to DFS for payment of all invoices. This include TR58 corrections, journal transfer corrections, reduction and deletion of payments.


• Process requests for warrant cancellations and duplicate warrant, including maintenance of document files.


• Perform other work-related duties as required.

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.


• Nine paid holidays and one Personal Holiday each year.


• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.


• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:All OAG positions are \"sensitive or special trust\" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS:Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32308

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.