Production Support Spclst II

General Dynamics NASSCO; San Diego (CA); On-site; USD 52,000 - 80,000; Full time

Job summary

General Dynamics NASSCO in San Diego is seeking an administrative support professional to assist department and production staff. You will report to the Department Manager and maintain internal contacts across shipyard departments, while coordinating with vendors and customers externally.

The role requires 2–5 years of experience in admin support, strong MS Office skills, and the ability to work independently in a dynamic shipyard setting.

Qualifications

• High School diploma or equivalent.
• 2 to 5 years experience in an administrative support capacity.
• Proficiency in Microsoft Word, Excel, PowerPoint and various spreadsheet programs desirable.
• Ability to type 55 WPM desired.
• Strong communication and organizational skills.
• Must be flexible, resourceful, and be able to work fairly independently.
• Ability to gain knowledge of Company Policies and Procedures.

Responsibilities

• Perform general administrative tasks, including managing office supplies and equipment, answering multiple phone lines, and overseeing daily mail, correspondence, and filing needs.
• Collect, verify, and enter data to maintain department spreadsheets and other reports; update, run, sort, and distribute department reports.
• Prepare correspondence, presentations, reports, and spreadsheets.
• Maintain department records and files.
• Order office supplies and assist with shipping and travel when necessary.
• Handle special projects as assigned.
• Use discretion when handling sensitive company and personnel matters.
• Other responsibilities and duties as assigned.

Skills

Microsoft Word

Excel

PowerPoint

Data entry

Communication skills

Organizational skills

Typing 55 WPM

Education

High School diploma or equivalent

Tools

MS Office

Job description

Summary

Provide administrative support to department and production staff. Reports to Department Manager. Maintain internal contacts with various departments throughout the shipyard and external contacts with vendors and customers.

Posting Closing Date

Until Filled

Shift

ALL

Security Clearance

No Clearance

Summary

Provide administrative support to department and production staff. Reports to Department Manager. Maintain internal contacts with various departments throughout the shipyard and external contacts with vendors and customers.

Essential Functions and Duties

• Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs.
• Collect, verify, and enter data as required to maintain department spreadsheets and other report documentation. Update, run, sort, and distribute department reports.
• Prepare correspondence, presentations, reports, and spreadsheets.
• Maintain department records and files.
• Order office supplies and assist with shipping and travel when necessary.
• Handle special projects as assigned.
• Use discretion when handling sensitive company and personnel matters.
• Other responsibilities and duties as assigned.

Skills and Qualifications

• High School diploma or equivalent.
• Two (2) to five (5) years experience in an administrative support capacity.
• Proficiency in Microsoft Word, Excel, PowerPoint and various spreadsheet programs desirable.
• Ability to type 55 WPM desired.
• Strong communication and organizational skills.
• Must be flexible, resourceful, and be able to work fairly independently.
• Ability to gain knowledge of Company Policies and Procedures.

Physical Demands

The essential functions of this role require work in both an office and industrial setting. The role requires prolonged periods of working in a stationary position, operating a computer, computer programs, and standard office equipment necessary to perform the essential duties. The role requires perceiving information and communicating effectively with others in person, online, and on the phone. The role also requires prolonged periods of working in indoor and outdoor industrial settings. Must have the ability to safely access, navigate, and traverse the shipyard, construction areas, production areas, ships, and warehouses. Must be able to transit uneven surfaces, and be agile to move quickly to avoid hazards and respond to unexpected obstacles. Must be able to observe, detect, identify, perceive, recognize, and process information to remain alert and timely comply with all safety requirements. Must be able to move, transport, and use equipment necessary to perform the essential duties. Duties performed on ships require ascending and descending stairs and ladders, transiting on scaffolding and at heights, transiting through manholes and other narrow, confined, or congested spaces. This position requires exposure to industrial areas which contain hazardous materials, loud noise (including sirens, horns, chipping, slamming, and hammering), dust, fumes, and exposure to weather.

Accountability

Responsible for timely and accurate administration and production support to department. Provide effective and efficient administrative support services.

Payscale

$51,600 - $80,400

This pay range is a reasonable estimate of the salary range for this role. It takes into account the wide range of factors considered in making compensation decisions; including but not limited to skill sets, experience, training, and education. General Dynamics NASSCO also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays and paid time off (PTO), wellness coaching, and an onsite health services.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

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If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call [phone] or email [e-mail]. This contact information is for accommodation requests only, not to inquire about the status of applications.

NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer