Production Planning Coordinator

Epsen-Hillmer-Graphics; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical & dental

Well-being program

Life insurance

Paid time off

Retirement plan with company match

8 paid holidays

Job summary

Epsen Hillmer, an Omaha-based, family-owned manufacturer, seeks a Production Planning Coordinator to handle quotes, job tickets, materials, tooling, and scheduling to ensure on-time production. This onsite role emphasizes accuracy, cross-department collaboration, and continuous improvement.

The position requires attention to detail, organization, and practical problem-solving, with ERP, estimating, scheduling, and inventory systems experience preferred.

Qualifications

• High school diploma or equivalent required; college degree or additional technical training preferred.
• Three years of experience in estimating, purchasing, scheduling, production planning, inventory control, or a related manufacturing role preferred.
• Printing, packaging, label, or other manufacturing industry experience preferred.

Responsibilities

• Quoting & Production Planning: prepare accurate quotes based on press layout, printing method, colors, label size, materials, tooling, finishing requirements, and quantities; enter and follow up on quotes in the ERP system.
• Job Scheduling: build daily/weekly schedules based on customer due dates, equipment capabilities, material availability, finishing and shipping needs, capacity, and efficiency; communicate changes to affected departments.
• Inventory Management: purchase, track, and maintain paper, film, inks, tooling, and other materials; manage raw material, tooling, stock label, and finished-goods inventories; generate jobs and purchase orders.
• Process Improvement & Team Support: identify layouts, press assignments, job combinations, production sequences to improve workflow and reduce waste; participate in meetings and continuous-improvement efforts; provide backup support.

Skills

Attention to detail

Organization

Prioritization

Communication

Follow-through

Problem-solving

Team collaboration

Microsoft Word

Microsoft Excel

ERP systems

Estimating

Scheduling

Inventory management

Printing processes

Education

High school diploma

College degree preferred

Technical training preferred

Tools

ERP systems

Estimating software

Scheduling software

Inventory systems

Microsoft Word

Microsoft Excel

Job description

For over 115-years, Epsen Hillmer has been an Omaha-based, family-owned, and operated company creating custom labels for beverage, health/beauty, and household products throughout the country. The average longevity of our employees is nearly a decade, which reflects our people-first culture and company values. Additionally, we provide a comprehensive benefits package and growth potential!

We have an exciting new position for a Production Planning Coordinator to support customer orders from estimating through production. This position prepares quotes and job tickets, coordinates materials and tooling, maintains inventory, and assists with scheduling to help ensure jobs are accurate, efficient, and completed on time.

Job Description

Quoting & Production Planning: This role prepares accurate quotes based on press layout, printing method, colors, label size, materials, tooling, finishing requirements, and quantities, entering and following up on quotes in the company's ERP system. It also creates and reviews job tickets and production plans, confirming that specifications, files, materials, tooling, and instructions are complete before jobs are released to production.

Job Scheduling: The position assists with building daily and weekly schedules based on customer due dates, equipment capabilities, material availability, finishing and shipping needs, capacity, and efficiency, while monitoring job status and helping adjust priorities for equipment downtime, rush orders, material delays, or other production changes. It also promptly communicates schedule changes, delays, material concerns, or missing information to affected departments.

Inventory Management: This role purchases, tracks, and maintains paper, film, inks, tooling, and other production materials, working with suppliers on availability, lead times, delivery, and quality concerns. It also maintains raw material, tooling, stock label, and finished-goods inventories, creating jobs and purchase orders as needed.

Process Improvement & Team Support: The position helps identify efficient layouts, press assignments, job combinations, and production sequences that improve workflow and reduce waste or downtime. It also involves participating in production meetings, planning sessions, inventory reviews, and continuous-improvement efforts, plus providing backup support for other Production Planning functions and special projects as needed.

Qualifications

Knowledge: High school diploma or equivalent required; college degree or additional technical training preferred. Three years of experience in estimating, purchasing, scheduling, production planning, inventory control, or a related manufacturing role preferred. Printing, packaging, label, or other manufacturing industry experience preferred.

Skills: Strong attention to detail and a high degree of accuracy. Strong organization, prioritization, communication, and follow-through skills. Ability to manage changing priorities with urgency in a fast-paced manufacturing environment. Practical problem-solving and decision-making skills. Ability to perform general business math and calculations used in estimating, purchasing, and inventory management. Ability to work collaboratively across departments. Working knowledge of Microsoft Word and Excel; experience with ERP, estimating, scheduling, or inventory systems preferred. Knowledge of printing processes, materials, and production workflow preferred.

Abilities: THIS ROLE IS ONSITE IN OMAHA, NE and requires the ability to work at our office at 132nd & L Street. Must be authorized to work in the United States, and able to pass a criminal background check and drug/alcohol screen. Desire to live out our values as a team player and advocate for our culture:

ACCOUNTABILITY: When you commit to something, you do it on time. Willing to have tough conversations in order to grow. Blame no one but yourself.

DEDICATION: Do what it takes. You do what's best for the team, not just you. Start answers with yes instead of no.

AUTHENTICITY: Make decisions when no one is watching as if everyone is. Humble approach. Bad news is better than no news. Integrity trumps profit. Willingness to Grow.

TRAINABLE: Step out of your comfort zone. Effectively give and receive feedback. Understand growth comes from both success and failure.

Additional Information

At Epsen Hillmer, you will join an open and communicative environment that fosters individual initiative. We pride ourselves on being a company where people choose to build a career and find professional prosperity. In addition to company growth opportunities, as an EHG employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, life insurance, generous paid time off, a retirement savings plan with a company match, and 8 paid holidays.

EEO: The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

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