Production & Finance Coordinator

Vontas; Cedar Rapids (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Vontas in Cedar Rapids, IA is seeking a Production & Finance Coordinator to support daily manufacturing operations and finance tasks. You will work across production, quality, and accounting to keep workflows efficient and accurate.

Responsibilities include processing NMTs, RMAs, calibration scheduling, AP invoices, expense reviews, and coordinating timecards. Strong organizational skills and ERP familiarity help you succeed in a fast-paced environment.

Qualifications

• Ability to read and follow work instructions, diagrams, BOMs.
• Basic computer literacy and navigation skills.
• Identify defects, discrepancies, or configuration errors.
• Knowledge of quality standards and manufacturing procedures.
• Strong task management in a fast-paced environment.
• Adapt to changing workloads and cross-training opportunities.
• Work effectively with production operators, engineers, quality personnel, and supervisors.
• Self-motivation with minimal supervision.

Responsibilities

• Process Non-Conforming Material Tags (NMTs) to send to suppliers.
• Process NMTs when received back to test and close out.
• Schedule onsite calibrations for production tools. Fill out calibration requests and shipping forms and handle calibration of tools and generate/maintain report.
• Request quote for production floor supplies.
• Issue Return Material Authorization (RMAs) for each Zendesk case in SBM. Create quarterly non-stock inventory report updates.
• RMA Perform 1st and 2nd audit backups.
• Send estimates to clients for RMAs.
• Original Equipment Manufacturer (OEM) inspections for the warehouse.
• Backup cable inspections.
• Assist finance collecting incoming mail. Once collected, open, scan and email to the appropriate sources.
• Save Account Payable (AP) invoices from AP email to network drive.
• Log into online websites & pull-down invoices that don’t come by email (FedEx, utilities, phone, etc.)
• Review OpenAir expense report on Amex website to make sure receipts are attached & that correct projects are used.
• eEHHelp upload receipts to the Amex website for finance dept purchasing card.
• Forward emails with non-PO invoices attached for approvals and send approval reminders.
• Reach out to personnel that haven’t submitted timecards and/or managers that haven’t approved by the deadline
• Help build the month end AP accrual which involves manually reviewing invoices that haven’t been processed for the month.
• Review vendor outstanding statements to ensure invoices have been processed.

Skills

Read and follow instructions

Basic computer literacy

Identify defects

Quality standards

Task management

Adaptability

Cross-functional collaboration

Self-motivation

Education

High school diploma or equivalent

Tools

ERP systems

Microsoft Office

Job description

Job Summary:

The Production & Finance Coordinator role is pivotal in supporting both the Production Operations and Finance teams. This professional would be responsible for a variety of tasks that support the daily operations of a manufacturing facility, ensuring that everything runs smoothly and effectively. The position will all also support finance on a variety of functions. Below, we delve into the responsibilities, required skills and qualifications, and potential career paths for a Production & Finance Coordinator in the manufacturing industry.

Job Description:

Duties/Responsibilities:

• Process Non-Conforming Material Tags (NMTs) to send to suppliers.
• Process NMTs when received back to test and close out.
• Schedule onsite calibrations for production tools. Fill out calibration requests and shipping forms and handle calibration of tools and generate/maintain report.
• Request quote for production floor supplies.
• Issue Return Material Authorization (RMAs) for each Zendesk case in SBM. Create quarterly non-stock inventory report updates.
• RMA Perform 1st and 2nd audit backups.
• Send estimates to clients for RMAs.
• Original Equipment Manufacturer (OEM) inspections for the warehouse.
• Backup cable inspections.
• Assist finance collecting incoming mail. Once collected, open, scan and email to the appropriate sources.
• Save Account Payable (AP) invoices from AP email to network drive.
• Log into online websites & pull-down invoices that don’t come by email (FedEx, utilities, phone, etc.)
• Review OpenAir expense report on Amex website to make sure receipts are attached & that correct projects are used.
• eEHHelp upload receipts to the Amex website for finance dept purchasing card.
• Forward emails with non-PO invoices attached for approvals and send approval reminders.
• Reach out to personnel that haven’t submitted timecards and/or managers that haven’t approved by the deadline
• Help build the month end AP accrual which involves manually reviewing invoices that haven’t been processed for the month.
• Review vendor outstanding statements to ensure invoices have been processed.

Required Skills/Abilities:

• Ability to read and follow work instructions, diagrams, drawings, and bills of materials (BOMs).
• Basic computer literacy and navigation skills.
• Ability to identify defects, discrepancies, or configuration errors.
• Knowledge of quality standards and manufacturing procedures.
• Strong task management and ability to work efficiently in a fast-paced environment.
• Adapt to changing workloads and cross-training opportunities.
• Work effectively with production operators, engineers, quality personnel, and supervisors.
• Self-motivation with minimal supervision.

undefined Education and Experience: High school diploma or equivalent. Manufacturing, electronics, or assembly experience. Basic computer skills (Microsoft Office Products and ERP systems are a plus). Familiarity with electronic components and quality processes. Lean manufacturing or continuous improvement experience as a bonus. Physical Requirements: Prolonged periods sitting at a desk and working on a computer/laptop. Must be able to lift up to 10 pounds at a time. Good manual dexterity for handling small electronic components. Stand for extended periods of time some days.

Worker Type:

Regular

Number of Openings Available:

1