Production Data Coordinator: ERP & Documentation Expert

ADP, Inc.; Yorba Linda (CA); On-site; USD 18,000 - 19,000; Full time

Job summary

ADP, Inc. is seeking a Production Data Entry Clerk to support the flow of production orders from receipt through shop release.

You will maintain ERP data, prepare work-order documentation, and coordinate information across Sales, Design, Purchasing, Production, Warehouse, and Installation to keep projects moving on schedule. The role requires a high school diploma or GED and experience with ERP systems; familiarity with Acumatica and Microsoft Office is preferred.

Qualifications

• High school diploma or GED required; associate degree or related coursework preferred.
• Previous administrative, data-entry, production-support, customer-service, or office experience required.
• Experience in a manufacturing, construction, sign, or other project-based environment preferred.
• Experience using an ERP or production-management system preferred; Acumatica experience is a plus.
• Proficiency with Microsoft Outlook, Excel, and Word and the ability to learn company systems and procedures.
• Ability to review work orders, drawings, quantities, and supporting documents for completeness, accuracy, and consistency.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet recurring deadlines.
• Strong attention to detail and commitment to accurate data entry, document control, and recordkeeping.
• Strong written and verbal communication skills and the ability to coordinate effectively across multiple departments.
• Ability to identify missing or inconsistent information, resolve routine issues, and elevate concerns appropriately.
• Ability to work independently with appropriate direction while collaborating effectively with the Operations team and other departments.
• Ability to maintain confidentiality and exercise sound judgment when handling company, customer, pricing, and project information.
• Demonstrates reliable attendance and accurately records work time in accordance with company policy.
• Regular on-site attendance during scheduled work hours is required to support production coordination and timely information flow.

Responsibilities

• Enter, review, and maintain production-order information, status updates, production moves, and related transactions in Acumatica.
• Release production orders in Acumatica as authorized and ensure information and approvals are complete before release.
• Maintain ERP records by identifying duplicate or outdated information and coordinating corrections.
• Generate production, status, and tracking reports from Acumatica as requested by management.
• Assist with material-receiving documentation and related ERP updates.

Skills

Data entry

ERP data management

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or GED

Associate degree or related coursework (preferred)

Tools

Acumatica ERP

Microsoft Outlook

Excel

Word

Job description

ADP, Inc. is seeking a Production Data Entry Clerk to support the flow of production orders from receipt through shop release.

You will maintain ERP data, prepare work-order documentation, and coordinate information across Sales, Design, Purchasing, Production, Warehouse, and Installation to keep projects moving on schedule. The role requires a high school diploma or GED and experience with ERP systems; familiarity with Acumatica and Microsoft Office is preferred.