Production Coordinator Trainee

Setpoint Integrated Solutions, Inc.; Baton Rouge (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Setpoint Integrated Solutions, Inc. is seeking a Production Coordinator I to ensure finished products meet customer requirements defined by PO, scope of work, or special instructions. You will perform administrative functions for operations and personnel safety.

The role covers data entry, vendor coordination, PO processing, invoicing, and ADP time entry. Travel is limited; strong attention to detail and organization are essential.

Qualifications

• HS Education or GED equivalent.
• Solid understanding of basic bookkeeping and accounts receivable principles.
• Must be able to travel with a clear driving record.

Responsibilities

• Data entry for service work and engineered product with attention to detail.
• Coordinate field service ensuring technicians have proper credentials and schedule Safety Council training.
• Input purchase orders for materials and issue POs to vendors.
• Routinely communicate with vendors to monitor delivery dates.
• Communicate with customers about delays or issues with field service orders.
• Verify PO terms match sales orders for accurate billing; release lines for invoicing with proof of delivery.
• Process invoices and distribute via mail, email, or customer portal.
• Enter Field Service Report hours into ADP daily and record hours on tracking spreadsheets.
• Approve time for technicians and temps; update weekly Contract Labor reports.
• Perform other administrative duties as required.

Skills

Valve University 1-3

Shop orientation hours

Quality procedures

Technical 101 training

Customer service

LinkedIn Learning path

Oracle competency

Time management

Detail oriented

Self-motivated

Highly organized

Travel readiness

Education

HS Education or GED

Tools

Oracle

Job description

Job Summary

To ensure that the finished product leaving the company meets the requirements of the customer as defined by the customer’s purchase order, scope of work, or special instructions. The Production Coordinator I will perform administrative functions pertaining to the operation of the company and the safety of company personnel.

Job Summary

To ensure that the finished product leaving the company meets the requirements of the customer as defined by the customer’s purchase order, scope of work, or special instructions. The Production Coordinator I will perform administrative functions pertaining to the operation of the company and the safety of company personnel.

Primary Duties & Responsibilities

• Data entry for service work and engineered product with attention to detail and timely execution
• Coordinate field service ensuring that technicians assigned have proper credentials to enter customer sites, including scheduling Safety Council training
• Input purchase orders for materials required to complete orders and issue POs to vendors
• Routinely communicate with vendors to monitor delivery dates
• Communicate with the customer any unforeseen delays or issues with the field service order
• Confirm terms & conditions on the customer’s PO matches the sales order to ensure accurate billing
• Release appropriate lines for invoicing and attach proof of delivery to sales order
• Process invoices and distribute them via mail, email, or customer portal
• Enter Field Service Report hours into ADP daily
• Enter hours onto Field Service Man Hour Tracking Spreadsheet
• Approve time for all technicians and temps on ADP for each pay period
• Update Contract Labor report weekly and send to corporate
• Perform other administrative duties as required

Positional Requirements & Qualifications

• Education & Experience:
• HS Education or GED equivalent
• Solid understanding of basic bookkeeping and accounts receivable principles
• Skills & Abilities:
• Successful completion of Channel Connect Valve University 1, 2, and 3 for assigned product vertical(s)
• Successful completion of shop orientation hours for assigned product vertical(s)
• Demonstrate understanding and compliance with all applicable quality standardization procedures
• Successful completion of Technical 101 training for assigned product vertical(s)
• Successful completion of the Customer Service Soft Skills training class
• Successful completion of the Production Coordinator I learning path in LinkedIn Learning
• Successful completion of the level I written test for assigned product vertical(s)
• Oracle competency
• Effective time-management
• Detail-oriented
• Self-Motivated
• Highly organized
• Must be able to travel and have a clear driving record in accordance to company driving guidelines
• Clear background check and drug/alcohol screening

Essential Physical Functions

• Travel: less than 5%
• Lifting up to 20 pounds
• Bending, stooping, walking