Production Coordinator (On-Site) (Part-Time)

University of California, Merced; California (MO); On-site; USD 34,000 - 38,000; Full time

Job summary

University of California, Merced is seeking a Production Coordinator to support arts programs, including the annual concert series and visiting artist residencies. The role focuses on planning, coordination, and logistics, working under the Executive Director for the Arts with campus partners and artists.

Responsibilities include managing communications with contracted musicians, coordinating production requirements, and assisting with stage, front-of-house, and donor-facing activities

Qualifications

• Bachelor’s degree or equivalent experience in Arts Administration or related field.
• Experience in coordinating concerts, residencies, or theater productions.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in planning and coordinating production logistics for concerts and performances.
• Maintain schedules, checklists, and artist communication records.
• Support stage and front-of-house operations on performance days.
• Coordinate rehearsals, hospitality, transportation, and archives.

Skills

Event planning

Production logistics

Public communications

Education

Bachelor's degree

Job description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary or hourly range the University reasonably expects to pay for this position is $25.00/hr - $27.70/hr.

Job Closing Date

This posting will be closed on August 28th.

Remote/Hybrid eligibility

This position is On-Site.

Union Representation

This union position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.

Other Requirements

CANRA (U13): Mandated Child Abuse Reporter.

Appointment Details

PLEASE NOTE: This position is a partial career appointment which is expected to work from September to May, 20hrs per week during the academic semesters.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

About The Job

The Production Coordinator position assists with the planning, coordination, and logistics for UC Merced Arts' performing arts programs, including the annual concert series, visiting artist residencies, and the UC Merced Children's Opera. The Production Coordinator works under the direct supervision of the Executive Director for the Arts and works closely with campus partners, faculty, students, external artists, venues, and community partners.

The Production Coordinator's work will focus on both performance days and program preparation throughout the academic year. Responsibilities include managing email communications with contracted musicians and visiting artists, coordinating production requirements, and assisting with stage and front-of-house operations. On non-performance days, the Coordinator completes routine assignments for program communications and marketing, manages internal and external correspondence for the unit, and supports donor-facing activities.

The Coordinator will also assist with organizing and preserving program materials related to Shakespeare in Yosemite, a former UC Merced Arts program, to support the creation of a physical and digital program archive. This work will be completed under the direction of the Executive Director for the Arts and may include gathering, organizing, labeling, and maintaining program records, images, marketing materials, and other documentation.

The ideal candidate will have demonstrated experience or interest in performing arts production and administration, with strong organizational skills, attention to detail, and the ability to work closely in a university context and represent UC Merced in public-facing settings.

Key Responsibilities

Program & Production Support

• Assist the Executive Director in preparing production logistics for concerts, residencies, and performances, including artist advance communications, venue requirements, and technical needs.


• Help maintain production schedules, event checklists, contact lists, and other planning documents for assigned programs.


• Provide support for stage and front-of-house operations on performance days, including coordinating with venue staff and student assistants under direction.


• Help coordinate rehearsal schedules, artist hospitality, transportation needs, and general performance-day logistics.


• Support education outreach activities for the UC Merced Children’s Opera under the direction of the Executive Director and Opera Director.


• Assist with organizing and maintaining physical and digital program materials related to Shakespeare in Yosemite, including basic file organization, recordkeeping, and preparation of materials for a program archive.

Communications & Administrative Support

• Assist with marketing, publicity, and communications for UC Merced Arts performing arts programs, under the guidance of the Executive Director.


• Provide general administrative support, including maintaining records, schedules, and basic budget tracking for assigned programs.


• Support community and donor-facing activities by assisting with logistics and communications as directed.


• Help coordinate and schedule student assistants, interns, and volunteers for production and front-of-house roles.

Qualifications

EDUCATION and EXPERIENCE

• Bachelor’s degree in a related area (Arts Administration, Music, Theater, Communications, or Event Management) and/or equivalent experience/training.


• Work experience that has led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.

CRITICAL KNOWLEDGE And SKILLS

• Basic knowledge of event planning, production logistics, and public communications.


• Organizational skills to coordinate multiple tasks and meet deadlines with direction.


• Basic familiarity with digital file organization, shared drives, spreadsheets, and administrative tracking systems.


• Written and verbal communication skills for interactions with artists, faculty, staff, students, and community partners.


• Ability to learn and apply UC Merced procedures for event planning, safety, and compliance.


• Willingness to work evenings and weekends in alignment with performance schedules.


• Ability to work effectively with diverse groups, including students, faculty, staff, and the public.

Background Check

Background check required.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke And Tobacco Free Policy

The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify

All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule

For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/