Production Coordinator Associate

The United States Pharmacopeial Convention / USP; Rockville (MD); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Healthcare options

Retirement savings plan

Paid time off

Job summary

The United States Pharmacopeial Convention (USP) is seeking an Associate Production Coordinator to support publication production activities for print and digital products. You will work closely with Production Coordinators and cross‑functional teams to maintain schedules, track workflows, and ensure timely, high‑quality outputs.

You will engage with editorial, scientific, and external vendors, helping to optimize production tools and processes while maintaining accuracy and compliance in a

Qualifications

• Experience in publication production or project coordination.
• Strong organizational and communication skills.
• Experience with editorial, digital publishing, or CMS.

Responsibilities

• Supports Production Coordinators in managing publication production workflows to ensure timely delivery of high‑quality print and digital products.
• Maintains and updates production schedules, project tracking tools, and workflow management systems, providing status updates and reporting on assigned projects.
• Coordinates the routing of content, files, proofs, and other production materials through established workflows, ensuring that deadlines and quality standards are met.
• Collaborates with editorial, scientific, digital publishing, and external vendor teams to facilitate effective communication and resolve routine production issues.
• Reviews production deliverables, corrections, and metadata for accuracy and completeness, helping to identify and resolve discrepancies before publication.
• Supports the administration and optimization of production tools, content management systems, and workflow technologies while identifying opportunities for process improvements.
• Assists with vendor coordination, purchase orders, documentation, and other production‑related administrative activities to support successful project execution.
• Serves as a secondary point of contact for assigned publications and production activities, providing operational support and continuity as needed and performing other related duties as assigned.

Skills

Project coordination

Content management

Attention to detail

Communication

Education

Bachelor's degree in Communications, Publishing, English, Information Management, or related field

Tools

MS Office

Adobe Acrobat

SharePoint

JIRA

Job description

Description

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world’s leading health and science experts to develop rigorous quality standards for medicines, dietary supplements, and food ingredients. At USP, we believe that scientific excellence is driven by a commitment to fairness, integrity, and global collaboration. This belief is embedded in our core value of Passion for Quality and is demonstrated through the contributions of more than 1,300 professionals across twenty global locations, working to strengthen the supply of safe, high-quality medicines worldwide.

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Associate Production Coordinator supports the planning, coordination, and execution of publication production activities for USP's print and digital products. Working closely with Production Coordinators and cross‑functional stakeholders, this role helps ensure the timely delivery of high‑quality publications by maintaining production schedules, monitoring workflows, coordinating resources, and supporting continuous process improvement initiatives. The position serves as a key operational contributor in a fast‑paced publishing environment and assists in maintaining efficient, accurate, and compliant production processes.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high‑quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence‑based decision‑making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high‑performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results‑driven work environments.

The Associate Production Coordinator Has The Following Responsibilities

• Supports Production Coordinators in managing publication production workflows to ensure timely delivery of high‑quality print and digital products.
• Maintains and updates production schedules, project tracking tools, and workflow management systems, providing status updates and reporting on assigned projects.
• Coordinates the routing of content, files, proofs, and other production materials through established workflows, ensuring that deadlines and quality standards are met.
• Collaborates with editorial, scientific, digital publishing, and external vendor teams to facilitate effective communication and resolve routine production issues.
• Reviews production deliverables, corrections, and metadata for accuracy and completeness, helping to identify and resolve discrepancies before publication.
• Supports the administration and optimization of production tools, content management systems, and workflow technologies while identifying opportunities for process improvements.
• Assists with vendor coordination, purchase orders, documentation, and other production‑related administrative activities to support successful project execution.
• Serves as a secondary point of contact for assigned publications and production activities, providing operational support and continuity as needed and performing other related duties as assigned.

Who is USP Looking For?

The Successful Candidate Will Have a Demonstrated Understanding Of Our Mission, Commitment To Excellence Through Inclusive And Equitable Behaviors And Practices, Ability To Quickly Build Credibility With Stakeholders, Along With The Following Competencies And Experience

• Bachelor's degree in Communications, Publishing, English, Information Management, or a related field, or equivalent combination of education and experience.
• One to three years of experience in publication production, project coordination, content management, or a related operational role.

Additional Desired Preferences

Desired preferences include highlighting any additional preferred levels of expertise for the role—reminder: items listed here are not requirements and do not disqualify a candidate from consideration.

• Proficiency in Microsoft Office applications (Word, email, Teams, spreadsheets, etc.) and Adobe Acrobat.
• Experience working with content management or project management systems preferred (ie. MS Project, SharePoint, JIRA, etc.).
• Strong organizational, analytical, and problem‑solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while maintaining strong attention to detail.
• Experience with digital publishing, XML, or structured content environments is a plus.

Supervisory Responsibilities

None, this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company‑paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well‑being is protected.

Compensation

Base Salary Range: USD Min: $30.77 Max: $38.37 hourly.

Target Annual Bonus: 10% Varies based on level of role.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Job Category

Publications

Job Type

Full‑Time