Production Coordinator Assistant / Event Crew USD 20.00 Hourly Experienced

Icon Fitness; Schaumburg (IL); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Job summary

Icon Fitness in Schaumburg, IL is looking for a Production Coordinator Assistant to support daily operations in a warehouse and assist with event setup at various locations.

The ideal candidate will help manage equipment logistics, interpret design plans, and ensure the availability of décor elements. Weekends availability is necessary, along with physical strength to perform manual tasks and handle fragile items safely.

This role includes health insurance, vision insurance, and paid time off.

Qualifications

• Experience in event production, AV, or equipment rental coordination preferred.
• Ability to manage multiple projects and work under tight deadlines.
• Strong communication skills.

Responsibilities

• Interpret design plans and compile accurate equipment lists.
• Manage equipment logistics using Flex Rental Solutions inventory software.
• Work with the operations manager to meet technical needs.

Skills

Event production experience

Proficiency in Flex Rental Solutions

Organizational skills

Problem-solving skills

Attention to detail

Job description

Production Coordinator Assistant / Event Crew

USD 20.00 Hourly | 630 Morse Ave, Schaumburg, IL 60193-4532, United States Full Time

During the week work in a warehouse environment performing a variety of tasks to aid the daily operations. The duties can include but are not limited to moving, storing and preparing decor in support of the weekend events

On Saturdays you will work onsite at hotels, golf courses, tents... installing and dismantling event decor

Load and unload event décor onto trucks for delivery to clients, venues and to return products to the warehouse

Physical and Work Environment Requirements

Must be available to work weekends

Ability to stand, kneel, crouch, bend and reach during entire work shift

Able to stand and/or walk 100% of the work shift

Ability to work with hands and arms during entire shift

Must be able to move and climb ladders WITHOUT accommodation or assistance

Ability to work in high lift

Must be able to lift, carry, push and pull 30-40 lbs. throughout the shift. Occasionally may move up to and over 100 lbs. with assistance

Ability to handle fragile items safely

Must be able to tolerate cold, heat and humid conditions

Key Responsibilities:

Interpret design plans, technical plots, and client requests to compile accurate equipment lists.

Work in Flex Rental Solutions inventory software to manage equipment logistics.

Ensure availability and proper allocation of gear, including lighting, draping, chandeliers, vinyl, and other décor elements.

Collaborate with the operations manager to ensure all technical needs are met.

Identify and address inventory shortages, recommending alternative solutions if needed.

Test design ideas and setups installations to confirm feasibility, functionality, and visual appeal before implementation.

Print event paperwork and ensure all necessary documentation is available.

Archive event paperwork after the event for record-keeping and future reference.

Manage Google Drive folders

Qualifications & Skills:

Experience in event production, AV, or equipment rental coordination - is preferred but not required.

Proficiency in Flex Rental Solutions (or similar software) - is preferred but not required.

Excellent organizational and problem-solving skills.

Ability to manage multiple projects and work under tight deadlines.

Strong attention to detail and a proactive mindset.

We’re looking for a technically inclined individual who can quickly learn and adapt to our equipment and processes.

Health insurance

Vision insurance

Paid time off

Elegant Event Lighting does not discriminate in employment based on race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, military service, or other non-merit factor.