Production Coordinator

Scorpion; United States; Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Flexible PTO

Parental Leave

Remote office allowance

Professional development

Career growth & reviews

Job summary

Scorpion is seeking a Production Coordinator to join Scorpion Studios. You will coordinate multiple video projects, meet deadlines, and ensure each project has what it needs to succeed. A fast-paced, problem-solving mindset and a proactive approach are essential.

You will work with Creative Directors, cast and crew during pre-production, handle travel logistics, and maintain schedules in Monday.com and SCC. Join a flexible team valuing initiative and teamwork.

Qualifications

• Bachelor's degree in Marketing, Advertising, Business, Communications, or related field or equivalent experience.
• 2+ years on-set Production Coordinator or 4+ years in fast-paced production/admin environment.
• Strong multi-project juggling and line producer experience preferred.

Responsibilities

• Coordinate video productions efficiently, staying organized and on schedule through pre-production.
• Partner with Creative Directors, customers, cast and crew, coordinating travel when needed.
• Prepare and distribute schedules, call sheets, scripts, revisions and stakeholder updates.
• Maintain project organization in Monday.com and SCC with accurate milestones.
• Track milestones, produce weekly status reports, manage timelines to avoid delays.
• Support pre-production handoff to post-production and ensure smooth transitions.
• Collaborate across departments from pre- to post-production.

Skills

On-set coordination

Project management

Communication skills

Attention to detail

Team collaboration

Time management

Travel logistics

Education

Bachelor's degree in Marketing/Advertising/Business/Communications

Tools

Monday.com

Scorpion Command Center

Scheduling tools

Job description

About Us

Scorpion is the leading provider of technology and services helping local businesses thrive. We do this by helping customers understand local market dynamics, make the most of their marketing, and deliver experiences their customers will love. We offer tools to know what’s going on with marketing, competitors, and customers. We offer a unique blend of AI support and teams of real human people with local expertise committed to customer success. At Scorpion, we are ready to do whatever it takes to help our clients reach their goals. Our technology and personalized tools bring everything together to help local businesses easily understand their unique business, market, and customer needs. We put SEO, Reviews, Advertising, Email Marketing, Chat and Messaging, Social Media, Website, Lead Management, Appointment Scheduling, and more to work for local businesses. We’re a technology-led service with a human touch.

About Us

Scorpion is the leading provider of technology and services helping local businesses thrive. We do this by helping customers understand local market dynamics, make the most of their marketing, and deliver experiences their customers will love. We offer tools to know what’s going on with marketing, competitors, and customers. We offer a unique blend of AI support and teams of real human people with local expertise committed to customer success. At Scorpion, we are ready to do whatever it takes to help our clients reach their goals. Our technology and personalized tools bring everything together to help local businesses easily understand their unique business, market, and customer needs. We put SEO, Reviews, Advertising, Email Marketing, Chat and Messaging, Social Media, Website, Lead Management, Appointment Scheduling, and more to work for local businesses. We’re a technology-led service with a human touch.

About The Role

The Production Coordinator will be a part of Scorpion’s awesome in-house production team, Scorpion Studios! Responsible for helping coordinate a multitude of concurrent video projects and keeping them running by consistently meeting deadlines and ensuring each project is supported with everything it needs to succeed. This individual will be a fast-paced and organized contributor to the Studios team, capable of efficiently streamlining video productions. Where others may miss small details, this person will stay a step ahead, anticipating potential hitches before they arise and coming prepared with solutions. A "whatever-it-takes" attitude is essential. The Production Coordinator will be a problem-solver who treats roadblocks as challenges to overcome through ingenuity, perseverance, and teamwork.

What Your Success Will Look Like

• Coordinate video productions efficiently, ensuring projects remain organized and on schedule throughout pre-production.
• Set productions up for success by partnering with Creative Directors, customers, cast and crew during pre-production, including coordinating travel logistics as needed.
• Prepares and distributes filming schedules, crew and cast lists, call sheets, scripts and revisions to ensure all stakeholders have accurate, up-to-date information.
• Administers and maintains project organization within Monday.com and the Scorpion Command Center (SCC), ensuring production schedules, milestones, and project statuses remain accurate and up-to-date.
• Track project milestones, prepare and distribute weekly production status reports, and proactively manage timelines to keep projects on schedule.
• Support the successful completion of pre-production, ensuring a seamless handoff to the post-production team.
• Have a strong understanding of the full end-to-end production process, collaborating effectively with each department from pre- through post-production.

Who You Are And What You Bring

• Education
• Bachelor's degree in Marketing, Advertising, Business, Communications, or a related field—or equivalent practical experience.
• Experience
• 2+ years of on-set experience as a Production Coordinator working with creative, production, and post-production processes and related workflows OR 4+ years of experience in a fast-paced production / administrative environment (experience in a creative studio, agency, or video post-production environment is highly preferred).
• Knowledge juggling multiple projects at once, and keeping them all running smoothly.
• Line Producer experience (preferred).
• Skills
• Excellent verbal and written communication skills.
• Possess a direct, professional, and clear communication style. Knows how to hold team members accountable, firmly but collaboratively.
• Strong interpersonal skills to collaborate proactively across a multi-functional team.
• Strong critical thinker and problem-solver with the ability to adapt and handle the unexpected while remaining calm and collected.
• Strong organizational, project and time management skills.
• Ability to prioritize work in a fast-paced environment.

Compensation

• The base salary range is $60,000 (entry-level) - $70,000 (highly experienced), exclusive of fringe benefits. If you are hired at Scorpion, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the total salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.
• The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses or commissions.

Our Benefits

• 100% employer-paid medical, dental, and vision insurance
• Flexible paid time off, so you can rest, relax, and recharge away from work
• Paid parental leave
• Paid cell phone and service
• Remote office allowance
• Professional development and development courses
• Regular manager check-ins to drive performance and career growth through Lattice

Work Location & Flexibility

Scorpion supports a range of work arrangements, including in-office, hybrid, and remote roles. For positions designated as remote, employees who live within commuting distance of a Scorpion office may be asked to work from the office based on team needs, collaboration opportunities, or business priorities. Specific expectations will be discussed during the interview process.

Scorpion is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, or physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion.

Reasonable Accommodations

Scorpionparticipatesin the E-Verify program to confirm employment authorization of all newly hired employees. The E-Verify process is completed during new hire onboarding and completion of the Form I-9, Employment Eligibility Verification, at the start of employment. E-Verify is not used as a tool to pre-screen candidates.For more information on E-Verify, please visit www.uscis.gov.