Production Coordinator

The Museum of Modern Art; New York (NY); On-site; USD 68,000 - 73,000; Full time

Job summary

The Museum of Modern Art seeks a Production Coordinator within its internal design studio to coordinate projects across marketing, education, and member communications. You’ll ensure materials meet specs, stay within budget, and arrive on schedule.

You’ll produce signage, wall texts, and collateral, collaborate with curatorial and exhibition teams, and manage vendor relationships and production timelines to support MoMA’s visitor experience and revenue goals.

Qualifications

• Bachelor’s degree with three to five years of experience in printing production or related field.
• Thorough knowledge of the Adobe Creative Suite.
• Excellent organization and communication skills, as well as problem solving techniques.
• Detail oriented, self motivated, strong managerial skills and ability to manage multiple projects.
• Experience working with print vendors, writing project instructions, reviewing proofs, and managing timelines.
• Great client and vendor management skills and ability to work under pressure in a demanding environment.
• Passion for art is a plus.

Responsibilities

• Produces marketing/advertising material for visitation, membership, signage, and collateral across Museum departments.
• Supports exhibitions and related projects with title walls, wall texts, labels, and facsimiles with curatorial teams.
• Produces museum signage and wayfinding assets in collaboration with stakeholders.
• Conducts meetings with clients to ensure delivery of design assets.
• Color corrects and retouches ad images, routes, and secures approvals.
• Researches vendors, creates spec sheets, and manages quotes and budgets.
• Plans and maintains client budgets and production schedules with vendors.
• Oversees color correcting and proofs for pre-production and approvals before production begins.
• Travels to print locations for press checks as needed and manages urgent signage requests.
• Reviews invoices and follows up on overdue payments.

Skills

Adobe Creative Suite

Vendor management

Project management

Client communication

Printing production

Attention to detail

Art appreciation

Education

Bachelor’s degree in printing production/or related field

Job description

42 West 54th
25 West 53rd Street
New York, NY 10019, USA

42 West 54th
25 West 53rd Street
New York, NY 10019, USA

As a member of MoMA’s internal design studio, the Production Coordinator supports the Museum’s brand, onsite experience, and visitor journey. This role coordinates projects across marketing, education, and member and development communications, all aimed at driving reach and revenue. The Production Coordinator is responsible for ensuring that all materials are produced to specification, within budget, and on schedule.

Responsibilities

• Produces marketing/advertising material for visitation and membership acquisition and retention, wayfinding and signage, exhibition graphics, and print and digital collateral for departments across the Museum. This includes:
• Supports the team with the production of exhibitions and exhibition-related projects such as title walls, wall texts, labels, and facsimiles, in close collaboration with curatorial and exhibition teams.
• Works with key stakeholders to produce museum signage and wayfinding assets.
• Conducts effective and solutions-oriented meetings and communications with clients to ensure optimal delivery of design assets.
• Color corrects and retouches ad images, route, traffic, and acquire approvals.
• Working with vendors. This includes:
• Researches vendors and creates spec sheets for competitive price bids and estimates; usually multiple quotes based on design and quantity changes.
• Plans and maintains client’s budget.
• Creates production schedules with vendor and manages it closely to ensure all parties adhere to deadlines.
• Oversees color correcting and proofing for pre-production and facilitates multiple departments’ approvals before the production begins.
• Travels to print locations for press checks which may take a half to full day (may include Westchester, Long Island, etc).
• Across the museum on a weekly basis, oversees the production of all missing, damaged or new signage requests, especially urgent requests which can be installed without a vendor (e.g. magnetic letters and small vinyl icon/letters).
• Reviews invoices for payment of all the projects, following up if payment is past due.

Requirements

• Bachelor’s degree with three to five years of experience in printing production/or related field.
• Thorough knowledge of the Adobe Creative Suite.
• Excellent organization and communication skills, as well as and problem solving techniques.
• Detail-oriented, self-motivated, strong managerial skills and an ability to manage multiple projects simultaneously.
• Experience working with various print vendors, writing project instructions, reviewing proofs and managing timelines.
• Great client and vendor management skills and an ability to work well under pressure in a demanding environment.
• Passion for art a plus.

Reports to: Senior Production Manager

Salary Range: Minimum of $68,190 to a maximum of $72,893 per annum

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.