Production Coordinator

Company 3; Los Angeles (CA); On-site; USD 33,062 - 35,817; Part time

Benefits offered by this job

Comprehensive health benefits

Retirement plan

Paid time off

Job summary

Company 3 in Los Angeles is seeking a Production Coordinator to manage project schedules and ensure efficient communication between teams. The role demands experience in entertainment and familiarity with post-production processes, offering competitive hourly pay.

This role includes responsibilities like assisting producers, collecting project data, and troubleshooting session issues in a fast-paced environment. Ideal candidates will possess a proactive approach and strong organizational skills.

Qualifications

• Self-starting, positive, can-do attitude.
• Adaptive, organized, and proactive in a fast-paced environment.
• Experience in episodic or feature finishing post-production.

Responsibilities

• Manage and drive online, color, and delivery schedules.
• Maintain effective communication with internal teams and clients.
• Generate status reports and support assistants with project information.

Skills

Experience in Entertainment/Film/Arts

Knowledge of task-based software (ClickUp, Asana, Jira)

Basic knowledge of scheduling the post process

Experience with Media Pulse and/or post-production scheduling software

Tools

Media Pulse

ClickUp

Asana

Jira

Job description

Position Summary

The Episodic Production Coordinator functions as an extension of a lead producer and serves as the main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. They possess a sense of urgency, thrive in a fast‑paced and collaborative environment, and consistently deliver accurate, high‑quality work on schedule. The role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The coordinator reports to the Head of Production, providing support and executing task‑based work for the episodic finishing production team.

Business Information

• Business Unit: Company 3
• Position: Production Coordinator
• Location: Hollywood, CA (Onsite)
• Pay Range: $24.00 – $26.00 USD hourly
• Hours: 3 PM – 11:35 PM, Monday – Friday (overtime, variable shifts, weekends and holidays as needed)
• Travel: Possible travel to Santa Monica studio as required

Main Duties

The Production Coordinator will work closely with the Lead Producer to manage and drive online, color, and delivery schedules, act as a primary point of contact, and maintain effective communication with internal teams and clients regarding job status. Responsibilities include coordinating project needs, keeping production teams updated, generating status reports, supporting assistants, interfacing with clients, creating and billing work orders, ensuring resources are available, troubleshooting session issues, and scheduling across sister facilities.

Key Responsibilities

• First‑hand communication with Producers throughout the day.
• Collect and log project status and key information.
• Keep the production team updated on project status.
• Generate prep and post status reports, daily memos, and week‑at‑glance summaries.
• Support episodic assistants with project information, task prioritization, and required elements.
• Interface with clients if required job elements are missing.
• Assist producers in creating, actualizing, and billing work orders.
• Ensure all resources assigned to a job are available as scheduled.
• Confirm projects and resources are ready for sessions to begin on time.
• Work with producers and assistants to troubleshoot any session‑related problems.
• Greet and escort clients to the bays upon arrival.
• Check in on artists, clients, assistants, and client services regularly.
• Notify producers of potential delivery deadline issues.
• Set up test feeds prior to session, including all face‑to‑face virtual interaction.
• Communicate with engineers for network or technical issues.
• Engage engineering staff to resolve urgent technical problems.
• Project scheduling.
• Coordinate project details across sister facilities.

Qualifications

Self‑starting, positive, can‑do attitude. Adaptive, organized, proactive, and able to persevere under pressure in a quick‑pace environment. Desired experience and skills:

• Previous experience in Entertainment/Film/Arts.
• Experience in episodic or feature finishing post‑production.
• Basic knowledge of offline editing, VFX, and sound workflows.
• Basic knowledge of scheduling the post process.
• Experience with Media Pulse and/or post‑production scheduling software.
• Background in offline editing.
• Knowledge of task‑based software (ClickUp, Asana, Jira).

Benefits

Part‑time employees working 25+ hours per week and full‑time employees in the U.S. receive a comprehensive package of health, retirement, and insurance benefits and paid time off. Eligible project hires and part‑time employees working less than 25 hours per week in the U.S. receive retirement, select insurance benefits, and, where required by law, health benefits. Local benefits plan offerings apply in Canada and other territories.

Equal Employment Opportunity

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company’s HR representative if you need assistance completing any forms or otherwise need any accommodation or support to participate in the application process.