Production Coordinator

Virginia Academy; Ashburn (VA); On-site; USD 45,000 - 70,000; Full time

Job summary

Virginia Academy is seeking a Production Coordinator to lead all facets of production technology for school events, ensuring that every event is executed with excellence. This role focuses on audio, video, lighting, staging, and production systems while mentoring students and volunteers through hands-on training and real-world experiences.

Reporting directly to the Production Director, you will work with faculty and event organizers to plan technical needs, maintain equipment, and ensure

Qualifications

• Demonstrated experience in live event production with advanced audio engineering skills.
• Working knowledge of professional video, lighting, and production networking systems.
• Experience operating digital audio consoles and professional production equipment.
• Strong troubleshooting and problem-solving abilities.
• Ability to lead, mentor, and develop student volunteers.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Must be an active member of Community Church or willingness to be an active member.

Responsibilities

• Oversee the planning, coordination, and execution of all production support for school events, including chapels, theatrical productions, concerts, assemblies, graduations, athletic events, and special programs.
• Collaborate with faculty, staff, and event organizers to identify technical requirements and develop production plans.
• Ensure all production environments are prepared, organized, and executed to a high standard of excellence.
• Provide leadership during live events and troubleshoot technical issues as they arise.
• Recruit, train, mentor, and develop Virginia Academy student volunteers serving on production teams.
• Create opportunities for students to develop technical skills, leadership, teamwork, and professionalism.
• Develop training materials, documentation, and operating procedures for production systems.
• Foster a positive, encouraging, and growth-oriented team culture.
• Serve as the lead audio engineer for theatrical productions, concerts, chapels, and school events.
• Configure, operate, and maintain professional audio systems.
• Mix live productions with a focus on clarity, consistency, and excellence.
• Maintain wireless microphone systems, digital consoles, playback systems, and recording equipment.
• Diagnose and resolve audio-related issues efficiently.
• Ensure all audio systems remain properly maintained and performance-ready.
• Support and oversee video production systems, switching, presentation systems, LED displays, projection, and livestream technologies.
• Operate and maintain camera systems and video routing infrastructure.
• Support recording and streaming needs for school events.
• Diagnose and resolve video/visual-related issues efficiently.
• Ensure all video systems remain properly maintained and performance-ready.
• Program and operate theatrical and event lighting systems.
• Maintain lighting consoles, fixtures, DMX infrastructure, and rigging systems.
• Design lighting environments appropriate for productions and special events.
• Diagnose and resolve lighting-related issues efficiently.
• Ensure all lighting systems remain properly maintained and performance-ready.
• Oversee the operation, maintenance, and lifecycle planning of production hardware and software.
• Maintain production networking, AV infrastructure, automation systems, and control platforms.
• Ensure equipment is functioning reliably and updated appropriately.
• Coordinate repairs, upgrades, and vendor support when necessary.
• Maintain accurate inventories and technical documentation.
• Professional digital audio consoles
• Wireless systems
• Audio networking and DSP platforms
• Professional video switching and routing systems
• Camera systems and recording workflows
• LED display technologies
• Lighting consoles and DMX control
• Presentation and media playback systems
• Production networking
• Automation and control systems
• Live production software and emerging technologies
• Assist in production budgeting and equipment purchasing recommendations.
• Maintain production schedules and event calendars.
• Develop and document production workflows and best practices.
• Ensure production spaces meet applicable safety standards and operating procedures.

Skills

Live event production

Audio engineering

Video systems

Lighting systems

Mentoring volunteers

Organizational skills

Communication skills

Project management

Active church member

Education

Bachelor's degree in related field

Master's degree in related field

Tools

Digital audio consoles

Video equipment

Lighting equipment

Production networking

Job description

Job Title: Production Coordinator

The Production Coordinator is responsible for leading all aspects of production technology for Virginia Academy, ensuring that every event, performance, chapel, and special program is executed with excellence. This position provides leadership in the areas of audio, video, lighting, staging, and production systems while developing and mentoring students and volunteers through hands-on training and real-world production experiences.

The Production Coordinator serves as the primary technical leader for Virginia Academy, overseeing production equipment, system maintenance, event support, and volunteer development. While expected to maintain a working knowledge of all production disciplines, this role places a primary emphasis on professional audio engineering and sound system management.

This position reports directly to the Production Director.

Key Responsibilities

Production Leadership

• Oversee the planning, coordination, and execution of all production support for school events, including chapels, theatrical productions, concerts, assemblies, graduations, athletic events, and special programs.
• Collaborate with faculty, staff, and event organizers to identify technical requirements and develop production plans.
• Ensure all production environments are prepared, organized, and executed to a high standard of excellence.
• Provide leadership during live events and troubleshoot technical issues as they arise.

Student Leadership & Development

• Recruit, train, mentor, and develop Virginia Academy student volunteers serving on production teams.
• Create opportunities for students to develop technical skills, leadership, teamwork, and professionalism.
• Develop training materials, documentation, and operating procedures for production systems.
• Foster a positive, encouraging, and growth-oriented team culture.

Audio Systems

• Serve as the lead audio engineer for theatrical productions, concerts, chapels, and school events.
• Configure, operate, and maintain professional audio systems.
• Mix live productions with a focus on clarity, consistency, and excellence.
• Maintain wireless microphone systems, digital consoles, playback systems, and recording equipment.
• Diagnose and resolve audio-related issues efficiently.
• Ensure all audio systems remain properly maintained and performance-ready.

Video & Visual Systems

• Support and oversee video production systems, switching, presentation systems, LED displays, projection, and livestream technologies.
• Operate and maintain camera systems and video routing infrastructure.
• Support recording and streaming needs for school events.
• Diagnose and resolve video/visual-related issues efficiently.
• Ensure all video systems remain properly maintained and performance-ready.

Lighting Systems

• Program and operate theatrical and event lighting systems.
• Maintain lighting consoles, fixtures, DMX infrastructure, and rigging systems.
• Design lighting environments appropriate for productions and special events.
• Diagnose and resolve lighting-related issues efficiently.
• Ensure all lighting systems remain properly maintained and performance-ready.

Production Technology & Infrastructure

• Oversee the operation, maintenance, and lifecycle planning of production hardware and software.
• Maintain production networking, AV infrastructure, automation systems, and control platforms.
• Ensure equipment is functioning reliably and updated appropriately.
• Coordinate repairs, upgrades, and vendor support when necessary.
• Maintain accurate inventories and technical documentation.

Technical Systems

• Professional digital audio consoles
• Wireless systems
• Audio networking and DSP platforms
• Professional video switching and routing systems
• Camera systems and recording workflows
• LED display technologies
• Lighting consoles and DMX control
• Presentation and media playback systems
• Production networking
• Automation and control systems
• Live production software and emerging technologies

Administrative Responsibilities

• Assist in production budgeting and equipment purchasing recommendations.
• Maintain production schedules and event calendars.
• Develop and document production workflows and best practices.
• Ensure production spaces meet applicable safety standards and operating procedures.

Physical Requirements

• Ability to lift and move production equipment up to 50 pounds.
• Ability to work from ladders and lifts when appropriate.
• Ability to stand, walk, and work extended hours during productions and special events.
• Occasional evening and weekend work required based on the event schedule.

Core Values

Time with God.
Motto: We run on the Holy Spirit.

Empowering.
Motto: We build up!

Accountable.
Motto: Everyone's coached.

Mission 1st.
Motto: We are missional and not positional.

Over-the-top.
Motto: We go above & beyond expectations.

Relational.
Motto: We are a family.

Authentic.
Motto: We share our struggles.

NNo matter what!
Motto: We take risks!

Grateful.
Motto: We get to do this!

Electrifying.
Motto: We create the atmosphere.

Education

Required

• Bachelor's degree in related field or equivalent professional experience.

Desired

• Master's Degree in related field.

Experience

Required

• Demonstrated experience in live event production with advanced audio engineering skills.
• Working knowledge of professional video, lighting, and production networking systems.
• Experience operating digital audio consoles and professional production equipment.
• Strong troubleshooting and problem-solving abilities.
• Ability to lead, mentor, and develop student volunteers.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Must be an active member of Community Church or willingness to be an active member.

Desired

• Experience supporting theatrical productions.
• Experience with professional AVL control systems, networking, and production automation.
• Experience training volunteers or students in technical production.
• Familiarity with industry-standard production software and hardware platforms.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position and should not be considered a contract of employment. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.