Production Coordinator

USA-Renovations-Inc; Addison (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

USA Renovations, Inc. is seeking a highly organized Production Coordinator to manage the master production schedule, coordinate field crew assignments, and ensure projects are scheduled for successful execution.

This role acts as a central link between Project Management and Field Operations, requiring proactive problem solving, strong communication, and the ability to prioritize in a fast-paced environment. Procore proficiency and MS Office skills are essential.

Qualifications

• Excellent organizational and time-management skills to handle multiple priorities.
• Strong written and verbal communication abilities.
• Analytical thinking, problem-solving, and attention to detail.
• Ability to make decisions independently while knowing when to escalate.
• Proficiency with Microsoft Excel, Outlook, and Teams.
• Ability to learn new software applications quickly.
• Reliable, accountable, and able to follow through.
• Thrives in a fast-paced environment with changing priorities.

Responsibilities

• Develop and maintain the master production schedule across projects and markets.
• Coordinate project start dates and field crew assignments.
• Monitor commitments and identify scheduling conflicts or delays.
• Adjust schedules based on customer needs and resource availability.
• Collaborate with Project Managers to align timelines.
• Maintain scheduling data in Procore and company systems.
• Communicate schedule changes to affected departments.
• Prepare reports on capacity and workforce utilization.

Skills

Organizational skills

Time management

Written and verbal communication

Analytical thinking

Decision making

MS Office (Excel, Outlook, Teams)

Learning new software

Reliability and accountability

Adaptability in fast-paced env.

Coordination

Tools

Procore

Job description

Location: Richardson, TX
Job Type: Full-Time
Salary Range: $55,000–$70,000 annually

About USA Renovations

USA Renovations, Inc. is a nationwide specialty subcontractor specializing in commercial renovation, flooring, and construction-related services for major retail and commercial clients throughout the United States.

We operate in a fast-paced, deadline-driven environment where effective scheduling, workforce coordination, and proactive communication are essential to our success.

Our company values honesty, integrity, accountability, independence, and initiative. We encourage employees to take ownership of their responsibilities, think critically, and contribute to the continuous improvement of our operations.

Position Summary

USA Renovations is seeking a highly organized, proactive, and detail-oriented Production Coordinator to join our operations team.

The Production Coordinator is responsible for managing the company's master production schedule, coordinating field crew assignments, monitoring workforce availability, and ensuring projects are properly scheduled for successful execution.

This position serves as a central coordination point between Project Management, Field Operations, and other internal departments to ensure that production commitments are aligned with available resources and operational priorities.

The ideal candidate thrives in a fast-paced environment, enjoys solving complex scheduling challenges, and demonstrates the ability to anticipate problems, make sound decisions, and manage multiple competing priorities with minimal supervision.

Essential Duties and Responsibilities

Production Scheduling & Planning

Develop, maintain, and continuously update the company's master production schedule across multiple projects and geographic markets.

Coordinate project start dates, anticipated completion dates, and field crew assignments.

Monitor upcoming project commitments and identify scheduling conflicts, resource shortages, or potential delays.

Adjust production schedules in response to customer requirements, project delays, workforce availability, and changing operational conditions.

Collaborate with Project Managers to understand project timelines, scope requirements, and scheduling priorities.

Maintain accurate scheduling information within Procore and other company management systems.

Workforce & Resource Coordination

Coordinate field crew assignments based on project requirements, availability, location, and operational priorities.

Monitor workforce utilization and identify opportunities to improve scheduling efficiency.

Track crew availability, current assignments, and upcoming commitments.

Coordinate with Field Operations to ensure staffing requirements are communicated before scheduled mobilizations.

Identify workforce shortages, overlapping assignments, and potential scheduling gaps.

Assist management with forecasting labor requirements based on upcoming projects.

Production Readiness & Operational Support

Monitor upcoming project start dates and ensure scheduling-related requirements are addressed in advance.

Coordinate with the Field Operations Coordinator to verify that mobilization arrangements align with scheduled project dates.

Monitor anticipated project completion dates and identify potential impacts on subsequent crew assignments.

Assist in resolving scheduling disruptions caused by project delays, changing customer requirements, or workforce limitations.

Escalate production conflicts and operational concerns to management when appropriate.

Support continuous improvement of production planning and resource management processes.

Communication & Reporting

Serve as a primary point of contact for internal production scheduling matters.

Communicate schedule changes and crew assignments promptly to affected departments.

Participate in production planning meetings and provide updates on scheduling priorities and workforce availability.

Maintain accurate scheduling records and generate reports related to production capacity, workforce utilization, and upcoming commitments.

Promote effective communication and coordination between Project Management, Field Operations, and company leadership.

Required Qualifications

Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Excellent written and verbal communication skills.

Strong analytical thinking, problem-solving abilities, and attention to detail.

Ability to make sound decisions independently while recognizing when management involvement is necessary.

Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.

Ability to quickly learn and navigate new software applications and operational systems.

Demonstrated reliability, accountability, and follow-through.

Ability to remain composed and productive in a fast-paced environment with frequently changing priorities.

Preferred Qualifications

Experience in production scheduling, construction coordination, dispatching, workforce planning, logistics, or operations management.

Familiarity with commercial construction operations and project scheduling.

Experience with Procore or similar project management and resource planning software.

Experience coordinating multiple field crews, technicians, or mobile workforces.

Understanding of workforce utilization, scheduling dependencies, and operational capacity planning.

Prior construction experience is preferred but not required. Candidates with transferable experience in scheduling-intensive industries are encouraged to apply.

Ideal Candidate Characteristics

We are looking for someone who demonstrates:

Ownership & Accountability: Takes responsibility for assigned duties and follows through without constant supervision.

Initiative: Anticipates needs, identifies problems, and proactively develops solutions.

Adaptability: Responds effectively to changing schedules, priorities, and operational demands.

Assertive Communication: Communicates clearly and confidently with employees, managers, and other stakeholders.

Systems Thinking: Understands how scheduling, workforce allocation, and project execution affect one another.

Attention to Detail: Maintains accurate information and recognizes how small scheduling errors can create larger operational problems.

Continuous Improvement: Looks for opportunities to make processes more efficient, consistent, and reliable.

What Success Looks Like

A successful Production Coordinator will consistently maintain an accurate production schedule, anticipate and resolve scheduling conflicts, maximize workforce utilization, and ensure that field crews are appropriately assigned to upcoming projects.

The individual will demonstrate strong ownership of the scheduling function while developing productive working relationships with Project Managers, Field Operations personnel, and company leadership.

Work Environment & Physical Requirements

This position is primarily performed in a professional office environment.

Regular use of computers, telephones, and standard office equipment is required.

The position involves frequent communication with office personnel and field employees.

Employees must be able to perform essential computer-based scheduling, documentation, and communication functions.

The position requires the ability to manage time-sensitive assignments and respond to changing operational priorities.

Occasional adjustments to normal working hours may be necessary to address operational scheduling needs.

The essential functions of this position may be performed with or without reasonable accommodation.

Competitive annual salary of $55,000–$70,000, commensurate with qualifications and experience.

Full-time employment with opportunities for professional development.

Collaborative work environment with direct involvement in operational planning and decision-making.

Opportunity to contribute to the development and improvement of company processes.

Additional employee benefits will be discussed during the hiring process.

Equal Employment Opportunity (EEO) Statement

USA Renovations, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants.

Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local law.

This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, compensation, training, disciplinary action, and termination.

USA Renovations, Inc. is committed to maintaining a professional work environment free from unlawful discrimination, harassment, and retaliation.

Americans with Disabilities Act (ADA) & Reasonable Accommodations

USA Renovations, Inc. is committed to complying with the Americans with Disabilities Act (ADA), as amended, and other applicable disability-related employment laws.

Qualified individuals with disabilities will be provided reasonable accommodations during the application process and throughout employment, as required by applicable law, unless doing so would impose an undue hardship on the company.

Applicants or employees who require reasonable accommodations to participate in the hiring process or perform the essential functions of the position are encouraged to contact company management or Human Resources.

The duties and physical requirements described in this job posting are intended to identify the essential functions of the position and are not intended to exclude qualified individuals who can perform those functions with or without reasonable accommodation.

Job Description Disclaimer

This job description is intended to provide a general overview of the position and its primary responsibilities. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications.

USA Renovations, Inc. reserves the right to modify job duties and responsibilities as business needs evolve, consistent with applicable law.

This job posting does not constitute an employment contract or guarantee of employment for any specific duration. Employment with USA Renovations, Inc. is at-will, subject to applicable law.