Production Control Administrator | Overnights 12-Hour Shift

Rosina Food Products; Town of West Seneca (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

Rosina Food Products is seeking a Production Control Administrator for an overnight 12-hour shift in West Seneca, NY. You will support Production Supervisors, maintain production records, and manage staffing and documentation in a fast-paced food manufacturing environment.

The role emphasizes accurate recordkeeping, shift coordination, and cross-department collaboration, with a rotating night schedule and every-other weekend work. Experience in manufacturing and GMPs is preferred.

Qualifications

• High school diploma or GED required.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to maintain accurate records, spreadsheets, and reports.
• Strong written and verbal communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Ability to work independently while collaborating with multiple departments.
• Rotating 12-hour night shift schedule, including every other weekend.

Responsibilities

• Review production, quality, food safety, and operational records to ensure accuracy and compliance.
• Monitor production documentation and communicate missing or inaccurate records.
• Maintain production tracking logs, compliance reports, and dashboards.
• Monitor attendance, call-offs, vacation schedules, and staffing levels.
• Assist Supervisors with rosters, attendance tracking, and staffing coordination.
• Enter and maintain production, labor, downtime, and data in company systems.
• Prepare daily, weekly, and monthly production and labor reports.
• Assist with shift turnover communication and staffing updates.
• Maintain training and qualification records and departmental documentation.
• Monitor SAGE X3 transactions and make adjustments as needed.
• Support internal audits, documentation reviews, and CI initiatives.
• Collaborate with Production, Quality, Maintenance, Warehouse, and People & Culture.
• Assist Management with projects, reporting, and admin tasks.
• Maintain confidentiality of information.

Skills

High school diploma or GED

Strong organizational skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Ability to prioritize multiple tasks

Independent work with cross-team协作

Education

Associate degree in Business Administration or related field

Tools

SAGE X3

Job description

Production Control Administrator | Overnights 12-Hour Shift

Job Category: Operations - Production

Requisition Number: PRODU001573

• Full-Time

Locations

Showing 1 location

West Seneca, NY 14224, USA

• Pay or shift range: $25 USD to $30 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

About the Position

Rosina Food Products is seeking a highly organized, detail-oriented Production Control Administrator to join our Operations team!

This position plays an important role in supporting our Production Supervisors and ensuring our manufacturing operations run efficiently. The ideal candidate will have strong administrative skills, experience working in a manufacturing or production environment, and the ability to manage multiple priorities in a fast-paced setting.

The Production Control Administrator will be responsible for maintaining accurate production records, monitoring attendance and staffing, tracking documentation compliance, and providing daily administrative support to Production leadership.

Schedule & Compensation

Pay: $25.00–$30.00 per hour, based on experience + $1.50 Shift Differenital

Shift: 6:00 PM–6:30 AM

Workdays: 2 days on, 2 days off, 3 days on, followed by 2 days off, 2 days on, and 3 days off

Weekend Requirement: Every other weekend

Key Responsibilities

Review production, quality, food safety, and operational records to ensure accuracy, completeness, and compliance with company requirements.

Monitor production documentation throughout the shift and immediately communicate missing, incomplete, or inaccurate records to Production leadership.

Maintain production tracking logs, compliance reports, and documentation dashboards.

Monitor employee attendance, call-offs, vacation schedules, and daily staffing levels.

Assist Production Supervisors with employee rosters, attendance tracking, and staffing coordination.

Enter and maintain production, labor, downtime, and operational data in company systems.

Prepare daily, weekly, and monthly production and labor reports.

Assist with shift turnover communication, including production summaries and staffing updates.

Maintain employee training records, qualification records, and departmental documentation.

Monitor SAGE X3 transactions and make adjustments as needed.

Support internal audits, documentation reviews, and continuous improvement initiatives.

Communicate and collaborate with Production, Quality Assurance, Maintenance, Warehouse, and People & Culture.

Assist Production Management with special projects, reporting, and administrative tasks.

Maintain confidentiality of employee and company information.

Qualifications

Required:

High school diploma or GED.

Strong organizational skills with excellent attention to detail.

Proficiency in Microsoft Excel, Word, and Outlook.

Ability to maintain accurate records, spreadsheets, and reports.

Strong written and verbal communication skills.

Ability to prioritize multiple responsibilities in a fast-paced environment.

Ability to work independently while collaborating with multiple departments.

Strong problem-solving skills and the ability to identify and communicate concerns promptly.

Ability to work a rotating 12-hour night shift schedule, including every other weekend.

Preferred:

Associate degree in Business Administration, Operations, Manufacturing, or a related field.

At least 2 years of experience in manufacturing, production support, administrative, or clerical roles.

Previous experience in food manufacturing.

Experience with production reporting, attendance tracking, document control, or operational data entry.

Familiarity with Good Manufacturing Practices (GMPs) and food safety requirements.

Experience with manufacturing software or ERP systems, including SAGE X3.

Fast-paced food manufacturing environment.

Combination of administrative responsibilities and time spent on the production floor.

Frequent interaction with Production Supervisors, associates, and other departments.

Exposure to manufacturing environments that may include noise, temperature changes, and moving equipment.

Position requires standing, walking, sitting, and occasional light to moderate lifting.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.