Production Associate

Retrofete; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan

Paid Time Off

Family Leave

Job summary

Retrofete is seeking a Production Associate to report to the Director of Production and help drive production timelines across the RTW and footwear lines. You will manage POs, ensure data accuracy in ERP systems, and collaborate with Design, Tech, and Product Development to keep timelines on track.

The role emphasizes proactive risk identification, strong communication, and close coordination with internal teams to support the Retrofête and SER.O.YA brands.

Qualifications

• Detail-oriented and proactive, with strong communication skills.
• Collaborative team player, able to work across cross-functional groups.
• Experience in fast-paced fashion production environments is a plus.

Responsibilities

• Create and manage POs for RTW and Footwear: Seasonal and Recut/Reorders.
• Ensure PO accuracy and timely updates in quantities and pricing.
• Ensure style data accuracy in internal systems and ERP (Netsuite or similar).
• Communicate PO confirmations, ship dates, and sample statuses with vendors.
• Identify and elevate late production risks.
• Track samples for fittings and communicate action items.
• Attend fittings to flag timeline concerns and coordinate with teams.
• Coordinate with Design, Tech, Product Development on approvals and timelines.
• Maintain production tracking tools: calendars, WIP charts, Master Production files.
• Onboard new vendors including compliance documentation and policy communication.
• Review invoices against PO terms with Finance.
• Support in weekly Buy Meetings to discuss MOQ and warehouse dates.
• Approve final packing lists per PO allocation.
• Assist in weekly/monthly reporting on delivery timelines and KPIs.
• Document key takeaways and deadlines from cross-functional meetings.

Skills

Detail-oriented

Proactive

Strong communication

Collaborative

Tools

ERP

PLM

Excel

Job description

The Production Associate will report into the Director of Production and play a key role in executing production timelines, managing PP/TOP status and supporting cross-functional teams. They will work within the Production team to support the Retrofête and SER.O.YA brands.

Responsibilities

• Create and manage POs for RTW and Footwear: Seasonal and Recut/Reorders
• Ensure PO accuracy, updates and changes are made in timely manner including quantities and pricing
• Ensure style data accuracy in internal systems and ERP (i.e. Netsuite)
• Communicate with vendors on purchase order (PO) confirmations, ship dates, and sample statuses
• Proactively identify and elevate late production risks
• Follow up with vendors regarding samples for fittings (PP and TOP stages), track and log sample statuses
• Attend fittings if needed to flag potential timeline concerns and communicate action items to relevant teams
• Coordinate closely with internal departments (Design, Tech, Product Development) to follow up on approvals and timelines
• Maintain and update production tracking tools including calendars, WIP charts, and the Master Production files
• Support onboarding of new vendors, including compliance documentation and policy communication
• Partner with finance to review and approve invoices against PO terms and delivery confirmations
• Support in weekly Buy Meetings to discuss MOQ and achievable in warehouse dates
• Approve final packing lists according to PO allocation and order quantity
• Support weekly and monthly reporting for Director of Production on delivery timelines and production KPIs
• Attend cross-functional weekly team meetings and document key takeaways, deadlines, and action follow-ups

• 2-3 years of production experience, ideally in the women’s contemporary fashion space.
• Proficient in Excel; experience with ERP & PLM systems is a plus.
• Detail-oriented, proactive, and comfortable working in a fast-paced environment with evolving priorities.
• Highly collaborative with excellent communication skills.

• Salary Range: $65,000 - $75,000

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)