Production Associate

Retrofête; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health care plan (Medical, Dental &amp

Retirement plan (401k, IRA)

Paid time off

Family leave

Job summary

Retrofête is seeking a Production Associate who will report to the Director of Production and help execute production timelines, manage PP/TOP status, and support cross-functional teams for the Retrofête and SER.O.YA brands. You will create and manage POs for RTW and footwear, ensure PO accuracy, update quantities and pricing, and verify style data in Netsuite and ERP.

The role requires strong Excel skills, collaboration, and proactive communication in a fast-paced environment, with competitive

Qualifications

• 2-3 years of production experience in fashion
• Proficient in Excel; experience with ERP & PLM systems is a plus
• Detail-oriented, proactive, and collaborative in a fast-paced environment

Responsibilities

• Create and manage POs for RTW and Footwear: Seasonal and Recut/Reorders
• Ensure PO accuracy, updates and changes in a timely manner including quantities and pricing
• Ensure style data accuracy in internal systems and ERP (Netsuite)
• Communicate with vendors on PO confirmations, ship dates, and sample statuses
• Proactively identify and elevate late production risks
• Follow up with vendors regarding samples for fittings (PP and TOP stages) and track statuses
• Attend fittings to flag timeline concerns and communicate actions
• Coordinate with Design, Tech, and Product Development to follow up on approvals and timelines
• Maintain and update production tracking tools including calendars and WIP charts
• Support onboarding of new vendors including compliance documentation
• Review invoices against PO terms and delivery confirmations with Finance
• Assist in weekly Buy Meetings to discuss MOQ and warehouse dates
• Approve final packing lists per PO allocation
• Support weekly/monthly reporting for Director of Production on delivery timelines and KPIs
• Attend cross-functional weekly team meetings and document takeaways and deadlines

Skills

Excel proficiency

Strong communication

Collaboration

Tools

ERP (Netsuite)

PLM systems

Job description

The Production Associate will report into the Director of Production and play a key role in executing production timelines, managing PP/TOP status and supporting cross-functional teams. They will work within the Production team to support the Retrofête and SER.O.YA brands.

Responsibilities

• Create and manage POs for RTW and Footwear: Seasonal and Recut/Reorders
• Ensure PO accuracy, updates and changes are made in timely manner including quantities and pricing
• Ensure style data accuracy in internal systems and ERP (i.e. Netsuite)
• Communicate with vendors on purchase order (PO) confirmations, ship dates, and sample statuses
• Proactively identify and elevate late production risks
• Follow up with vendors regarding samples for fittings (PP and TOP stages), track and log sample statuses
• Attend fittings if needed to flag potential timeline concerns and communicate action items to relevant teams
• Coordinate closely with internal departments (Design, Tech, Product Development) to follow up on approvals and timelines
• Maintain and update production tracking tools including calendars, WIP charts, and the Master Production files
• Support onboarding of new vendors, including compliance documentation and policy communication
• Partner with finance to review and approve invoices against PO terms and delivery confirmations
• Support in weekly Buy Meetings to discuss MOQ and achievable in warehouse dates
• Approve final packing lists according to PO allocation and order quantity
• Support weekly and monthly reporting for Director of Production on delivery timelines and production KPIs
• Attend cross-functional weekly team meetings and document key takeaways, deadlines, and action follow-ups

• 2-3 years of production experience, ideally in the women's contemporary fashion space.
• Proficient in Excel; experience with ERP & PLM systems is a plus.
• Detail-oriented, proactive, and comfortable working in a fast-paced environment with evolving priorities.
• Highly collaborative with excellent communication skills.

• Salary Range: $65,000 - $75,000

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)