Production Assistant

ROSTR, Inc.; Los Angeles, Northern (CA, KY); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Hurwitz Concerts in Los Angeles is seeking a Production Assistant / Runner to support a fast-paced live-to-film concert business. This execution-focused role handles calendars, logistics, travel, and backstage operations, with a mix of remote administrative work and on-site production support.

The ideal candidate is highly organized, proactive, and able to manage multiple deadlines, with 1–2 years in live events or administrative support. Occasional evenings, weekends, and travel are required.

Qualifications

• 1–2 years of experience in live events, entertainment, production, touring, or administrative support
• Highly detail-oriented, organized, and able to manage multiple deadlines
• Communicates clearly and professionally by email, phone, and in person
• Proactive, responsive, and able to follow up to keep projects moving
• Handles confidential materials with discretion
• Remains calm and solutions-oriented in a fast-paced production environment
• Proficient with Microsoft Office, Google Workspace, DropBox, Adobe Creative Cloud: Acrobat, Photoshop & Premiere
• Based in Los Angeles and has reliable transportation
• Available for occasional evenings, weekends, and travel based on the concert schedule
• Has a can-do attitude and is willing to go above and beyond to support the team

Responsibilities

• Maintain production calendars, contact sheets, itineraries, show files and checklists
• Track contracts, NDAs, invoices, settlements, signatures, and outstanding materials
• Organize, watermark, and distribute sheet music and rehearsal materials
• Assist with ticket counts, guest lists, credentials, parking, will call, and backstage access
• Collect and enter ticket-sales figures and gross reports
• Coordinate shipments, merchandise inventory, supplies, couriers, and local pickups/drop-offs
• Support travel arrangements, rehearsal schedules, and event logistics
• Organize assets and maintain digital files
• Assist with venue, vendor, musician, and partner follow-ups
• Serve as a runner on show days and support backstage, box office, hospitality, merchandise, production
• Provide general administrative support to the Hurwitz Concerts team

Skills

Live events experience

Detail oriented

Organized

Proactive

Clear communication

Discretion with confidential materials

Multitasking

Travel willingness

Tools

Microsoft Office

Google Workspace

Dropbox

Adobe Acrobat

Adobe Photoshop

Adobe Premiere

Job description

Hurwitz Concerts is seeking a highly organized, proactive Production Assistant / Runner to support a Los Angeles–based live-to-film concert business founded by Academy Award®–winning composer Justin Hurwitz.

This is an execution-focused role supporting the team with administrative tasks, production logistics, errands, and show-day operations. The ideal candidate is resourceful, dependable, comfortable working in a fast‑paced environment, and willing to take initiative on tasks both large and small.

Responsibilities include:

• Maintaining production calendars, contact sheets, itineraries, show files, checklists, and internal trackers
• Tracking contracts, NDAs, invoices, settlements, signatures, and outstanding materials
• Organizing, watermarking, and distributing sheet music and rehearsal materials following approval
• Assisting with ticket counts, guest lists, credentials, parking, will call, and backstage access
• Collecting and entering ticket-sales figures, gross reports, and other production information
• Coordinating shipments, printing, merchandise inventory, supplies, couriers, and local pickups and drop-offs
• Supporting travel arrangements, rehearsal schedules, and other event logistics
• Organizing production and marketing assets and maintaining accurate digital files
• Assisting with venue, vendor, musician, and partner follow‑ups as directed
• Serving as a runner on show days and supporting backstage, box office, hospitality, merchandise, and production needs
• Providing general administrative support to the Hurwitz Concerts team

The ideal candidate:

• Has 1–2 years of experience in live events, entertainment, production, touring, or administrative support
• Is highly detail-oriented, organized, and able to manage multiple deadlines
• Communicates clearly and professionally by email, phone, and in person
• Is proactive, responsive, and comfortable following up to keep projects moving
• Handles confidential materials with discretion
• Remains calm and solutions‑oriented in a fast‑paced production environment
• Is proficient with Microsoft Office, Google Workspace, DropBox, Adobe Creative Cloud: Acrobat, Photoshop & Premiere
• Is based in Los Angeles and has reliable transportation
• Is available for occasional evenings, weekends, and travel based on the concert schedule
• Has a can‑do attitude and is willing to go above and beyond to support the team

This role includes a mix of remote administrative work and in‑person production support. The position will begin part‑time, with the opportunity to transition into a full‑time role.