Production and Maintenance Coordinator

Hawaiianhost; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off

Holiday Pay

Sick Leave

Life & Disability insurance

401(k) with company match

Flexible Spending Accounts

Employee Assistance Program

Employee product discounts

Job summary

Hawaiian Host Group in Honolulu, Hawai‘i, is seeking a Production & Maintenance Coordinator to support plant operations, maintenance planning, and administrative tasks. You will generate production reports, coordinate maintenance activities, manage inventories, and assist leadership with data-driven decisions.

The ideal candidate has strong Excel skills, CMMS experience, and the ability to manage multiple priorities in a manufacturing setting at our Hawaii facilities.

Qualifications

• Associate or Bachelor’s degree in Business Administration, Operations Management, Industrial Technology, or equivalent.
• Minimum five years of experience in manufacturing, production administration, maintenance coordination, or related admin role.
• Experience managing multiple priorities in a fast-paced environment.
• Strong proficiency with Microsoft Excel and reporting.
• Excellent organizational, communication, and problem-solving skills.
• Experience with CMMS and providing production/maintenance reports.

Responsibilities

• Coordinate preventive maintenance activities and manage maintenance schedules.
• Maintain asset records, service histories, and documentation.
• Generate daily, weekly, and monthly production reports.
• Analyze data, prepare performance summaries for leadership.
• Track KPIs: production output, downtime, efficiency, labor use.
• Handle inventory tracking, material usage reporting, and schedule updates.
• Support purchasing, vendor coordination, and MRO replenishment.
• Provide administrative support to Plant Manager and leadership.

Skills

Microsoft Excel

Data analysis

Communication

Organizational skills

Problem-solving

Independent work

Team collaboration

Education

Bachelor’s degree in Business Administration

Tools

CMMS MaintainX

Inventory software

Purchasing systems

Job description

WHO ARE WE?

Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to premium treats. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.

OUR CULTURE

We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

POSITION SUMMARY

The Production & Maintenance Coordinator plays a critical role in supporting plant operations through production reporting, maintenance planning coordination, asset inventory management for the maintenance team, and office administrative support. This position serves as a key liaison between Production, Maintenance, and Plant Leadership by ensuring accurate operational reporting, supporting preventive maintenance activities, coordinating inventory and purchasing needs, and maintaining administrative processes that keep the facility operating efficiently.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment. This role requires strong analytical skills, proficiency in reporting and data management, and the ability to coordinate activities across multiple functions.

Maintenance Planning and Coordination

• Coordinate preventive and corrective maintenance activities with maintenance personnel and external service providers.
• Develop and maintain maintenance schedules, calendars, and planning documents.
• Create, monitor, and close maintenance work orders within CMMS (MaintainX).
• Track maintenance backlog and assist with prioritization of work activities.
• Coordinate equipment service visits, planned shutdowns, and vendor activities.
• Maintain maintenance records, equipment files, service histories, and related documentation.
• Weekly reporting of maintenance KPI’s
• Order maintenance, repair, and operations (MRO) supplies, materials, and replacement parts.
• Monitor inventory levels and initiate replenishment requests to support maintenance operations.
• Track purchase orders, deliveries, and maintenance-related expenditures.
• Assist with equipment documentation, warranties, and asset records.
• Support initiatives that improve equipment reliability, maintenance effectiveness, and operational efficiency.

Production Administration

• Generate, compile, and distribute daily, weekly, and monthly production reports.
• Analyze production data and prepare operational performance summaries for plant leadership.
• Maintain production records, databases, and other operational documentation.
• Track and report key performance indicators (KPIs), including production output, downtime, efficiency, and labor utilization.
• Reconcile production information from multiple sources to ensure reporting accuracy.
• Assist with inventory tracking, material usage reporting, and production schedule updates.
• Prepare presentations, dashboards, and reporting materials for leadership meetings.
• Support continuous improvement initiatives through data collection and reporting.

Administrative Support

• Provide general administrative support to the Plant Manager and site leadership team.
• Process and distribute incoming mail, packages, and shipments.
• Maintain attendance records, timekeeping documentation, and employee files as assigned.
• Schedule meetings and coordinate invitations, agendas, and meeting logistics.
• Answer and direct incoming telephone calls and visitors.
• Order office supplies and maintain administrative inventories.
• Assist with filing, record retention, and document management.
• Manage company uniform program, including ordering, distribution, inventory control, and coordination with vendors to ensure all employees are properly equipped.
• Oversee onsite employee parking management, including space allocation, access coordination, and issue resolution.
• Coordinate onsite interview logistics, including room setup, candidate reception, and interviewer alignment to ensure a positive candidate experience.
• Other work-related duties as assigned.

Qualifications and Experience

• Associate or Bachelor’s degree in Business Administration, Operations Management, Industrial Technology, or equivalent work-related experience
• Minimum five years of experience in manufacturing, production administration, maintenance coordination, operations support, or a related administrative role.
• Experience managing multiple priorities in a fast-paced operational environment.
• Strong proficiency with Microsoft Office applications, particularly Excel.
• Excellent organizational, communication, and problem-solving skills.
• Experience preparing reports and maintaining operational records.
• Ability to work independently and collaboratively across multiple departments.
• Experience supporting maintenance planning or manufacturing operations.
• Experience using computerized maintenance management systems (CMMS).
• Experience with inventory management, purchasing, and vendor coordination.
• Knowledge of production reporting, operational metrics, and manufacturing processes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Continuous sitting with occasional standing and walking required. Frequent finger dexterity and occasional repetitive motion will be used for data entry tasks. Occasionally carrying 25 pounds or less; occasionally pushing and pulling 50 pounds or less. Occasional bending; stooping; stair climbing; overhead reaching; forward reaching; grasping. Vision and auditory demands are continuous.

Must possess effective verbal and written communication skills; good interpersonal skills with the ability to collaborate and interact professionally with a diverse group of people; ability to handle irate customers, visitors and callers.

Work Environment

Work environment characteristics described here are representative of those that an employee will encounter when performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is in an office setting and not exposed to weather conditions.
2. The noise level in the work environment in the office is generally light to moderate.

• Medical
• Dental
• Vision
• Paid Time Off
• Holiday Pay
• Sick Leave
• Company‑paid life & disability
• 401(k) with company match
• Flexible Spending Accounts
• Employee Assistance Program
• Employee product discounts

Hawaiian Host Group is an Equal Opportunity/Affirmative Action Employer.