Production Administrative Coordinator

Meals On Wheels OC; California (MO); On-site; USD 29,000 - 32,000; Full time

Job summary

Meals on Wheels Orange County is seeking a Production Administrative Coordinator to support the Food Services and Sales Department, coordinating menus, surveys, training materials, reports, billing, and inventory documentation. This role is ideal for an organized, detail-oriented professional who enjoys supporting teams and improving processes.

Based in Anaheim, CA, this entry-level position offers growth opportunities and a pathway to contribute to programs serving at-risk older adults, with

Qualifications

• High School Diploma plus 5+ years of administrative support and/or customer service experience.
• Advanced Microsoft Office skills and strong attention to detail.
• ERP systems experience preferred; ability to learn food service data systems required.
• Strong organization, follow-through, communication, and ability to work independently.

Responsibilities

• Coordinate surveys, menus, nutrition education materials, temperature sheets, and in-service training materials for Home Delivered Meals, Congregate Sites, and Commercial programs.
• Prepare reports, correspondence, billing, statistical data, and program documentation with accuracy and professionalism.
• Enter and maintain menu and food service data and support monthly physical inventory processes.
• Support kitchen staff, drivers, Site Managers, the Registered Dietitian, purchasing, and department leadership with administrative and operational needs.
• Assist with special projects and other duties as assigned.

Skills

Advanced Microsoft Office skills

Organizational skills

Communication

Attention to detail

Independent work

Customer service experience

Education

High School Diploma

Tools

ERP systems

Job description

Job Description

Meals on Wheels Orange County is the largest nonprofit provider of nutrition and supportive services for at-risk older adults. It is committed to erasing hunger and loneliness for at-risk older adults through nutritious meals, friendly visits and safety checks, and keeping families together through day services. Through its critical services, the organization delivers nearly 2 million meals to 20,000 at-risk older adults each year throughout Central and North Orange County. Meals on Wheels Orange County is a dba of Community SeniorServ, Inc.
Hours: Mon-Fri, 5:00 am-1:30 pm
Entry Level Position: Rate varies depending on experience
Location: Anaheim, Ca
We are excited to share the hourly range for this position is $21.00 - $23.00 per hour, exclusive of fringe benefits. If you are hired at MOWOC, your final compensation will be determined based on factors such as geographic location, skills, education, and/or experience in addition to internal pay. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.

JOB SUMMARY:
The Production Administrative Coordinator supports the Food Services and Sales Department by coordinating menus, surveys, training materials, reports, billing, inventory documentation, and day-to-day administrative needs. This role is ideal for an organized, detail-oriented professional who enjoys supporting teams, improving processes, and contributing to programs that serve clients and community partners.

KEY RESPONSIBILITIES:

• Coordinate surveys, menus, nutrition education materials, temperature sheets, and in-service training materials for Home Delivered Meals, Congregate Sites, and Commercial programs.


• Prepare reports, correspondence, billing, statistical data, and program documentation with accuracy and professionalism.


• Enter and maintain menu and food service data and support monthly physical inventory processes.


• Support kitchen staff, drivers, Site Managers, the Registered Dietitian, purchasing, and department leadership with administrative and operational needs.


• Assist with special projects and other duties as assigned.

QUALIFICATIONS:

• High School Diploma plus 5+ years of administrative support and/or customer service experience.


• Proven advanced Microsoft Office skills and strong attention to detail.


• ERP systems experience preferred; ability to learn food service data systems required.


• Strong organization, follow-through, communication, and ability to work independently.

PHYSICAL REQUIREMENTS:

• Regularly sit, stand, walk, use a computer, keyboard, and phone, and communicate in person or by phone/email.


• Occasionally lift, carry, push, or pull office supplies, files, materials, or boxes up to 25 pounds.


• Frequently go in/out of freezers/refrigerators as needed to complete essential duties and responsibilities.


• Must be able to perform duties in an office and food service administrative environment with reasonable accommodation as needed.

Meals on Wheels Orange County is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to creating an inclusive and supportive work environment.