Production Administrative Assistant

Groundworks; Virginia Beach (VA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Bonus based on performance

Paid time off

Employee Ownership Program

Tuition Reimbursement

Job summary

Groundworks, North America’s leader in foundation solutions, seeks a Production Administrative Assistant to keep our operations running smoothly. You’ll support timekeeping, create weekly job packs, process purchase orders, and ensure accurate records while delivering friendly service to field teams and customers.

The role is full‑time onsite in Virginia Beach, offering growth opportunities and a comprehensive benefits package.

Qualifications

• High School Diploma or GED required with 1–2 years administrative experience.
• Prior call center or customer service background preferred.
• Strong communication and timekeeping skills are essential.

Responsibilities

• Provide administrative support for timekeeping and scheduling.
• Create weekly job packs and manage purchase orders.
• Maintain accurate customer and project records.
• Support office operations and coordinate with field teams.

Skills

Customer service

Communication skills

Adaptability

Computer skills

Positive attitude

Oral communication

Written communication

Timekeeping

Education

High School Diploma or GED

Tools

MS Office

Job description

Are you organized, detail‑driven, and energized by keeping operations running smoothly? At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams—providing the coordination, accuracy, and follow‑through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast‑paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service‑based industry.

Duties and Responsibilities

• Provide administrative support for timekeeping
• Create weekly job packs
• Create and close purchase orders
• Ensure office equipment is in working order to include scheduling maintenance
• Great customer experiences and service is how we built our reputation.
• You will be the right fit is you believe in serving people and solving problems.
• Setting and confirming install dates
• Mailing customer information packets
• Following up with customers on a variety of issues
• Updates customer records for accuracy

Qualifications

• High School Degree/GED
• 1-2 years Administrative Assistant experience preferred
• Previous call center or customer service preferred
• Must be positive and motivated with excellent communications skills
• Ability to adapt quickly to changes in work strategy
• Excellent computer skills
• Great oral and verbal communication

Working Conditions

• Seeing with the ability to read reports, data, statistics and information on computer screens are required.
• Full-time Onsite

What We Offer:

• Competitive base pay + bonus based on company performance ($30-45k avg.)
• Annual Tribe Appreciation Tour, holiday & volunteer events
• Upward mobility - we promote from within 80% of the time
• When you win, you own it—our Employee Ownership Program lets you share the upside
• Tuition Reimbursement Program - we invest in your development!
• Work-life balance - 2 weeks PTO and 6 paid holidays
• US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
• Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance

We take pride in our exceptional growth—because it means that we’ve built our company and solutions on a rock-solid foundation. Every day, every employee has the opportunity to play an impactful role in changing an industry, setting a new standard, and delivering solutions that our customers love. True to our values, we've done the right things from the beginning, setting the stage for an even brighter future. Join us as we charge ahead!