Product Operations Coordinator

Speedo; Long Beach (CA); On-site; USD 52,000 - 74,000; Full time

Job summary

Pentland Brands is seeking a Product Operations Coordinator to support end-to-end packaging development across multiple categories. You will ensure alignment with brand standards, sustainability, and regulatory requirements while collaborating with global teams to meet go-to-market timelines.

In this role you will assist with artwork development, manage timelines, and coordinate across Product Development, Marketing, Supply Chain, and Retail to deliver innovative, cost-effective packaging

Qualifications

• 2-3 years of project coordination experience, preferably in packaging, retail, apparel or FMCG.
• Bachelor’s degree in business or a related field preferred.
• Excellent communication, negotiation, and stakeholder management skills.
• Highly organized with strong attention to detail and problem-solving capabilities.
• Understanding of digital asset management systems and artwork set up.
• Experience managing vendor relationships and cross-functional teams.
• Technical knowledge of packaging materials, printing processes, sustainable packaging practices and relevant regulations.

Responsibilities

• End-to-End Project Coordination: Supports the packaging development from initial concept through to final delivery, ensuring all phases are executed on time and within budget.
• Helps define and manage critical paths, aligning with go-to-market timelines and coordinating across departments to meet key milestones.
• Track progress, flag risks, and implement contingency plans to mitigate delays or issues.
• Creative Briefing & Artwork Development: Supports the packaging briefing process, translating brand strategy and product requirements into clear, actionable briefs for internal creative teams and external agencies.
• Is a point of contact with creative agencies and artworkers to develop packaging concepts that are visually compelling and on brand.
• Coordinate artwork creation, revisions, and approvals, ensuring consistency across SKUs and markets.
• Supports artwork systems ensuring files are correctly built, versioned, and stored.
• Partners with Raw Materials Team to maintain a packaging library with specifications, samples, and historical data for reference and reuse.
• Cross-Functional Collaboration: Work closely with Product Development, Marketing, Creative, Supply Chain, Design and PD, and Retail teams to align packaging with product specifications, consumer insights, and commercial goals.
• Facilitate regular cross-functional meetings to ensure alignment, resolve blockers, and maintain momentum across projects.
• Sustainability & Compliance: Working with raw materials and compliance teams (both regionally and globally) ensure all packaging complies with relevant environmental, social, and regulatory standards, including certifications and corporate responsibility guidelines.
• Process & Workflow Optimization: Assist in refining internal workflows that support efficient packaging development and approvals.
• Assist with implementing systems and tools to improve visibility, tracking, and reporting across packaging projects.
• Troubleshoot asset management and workflow systems, resolving exceptions and ensuring smooth operations.
• Budget & Resource Management: Assist with packaging budgets, including artwork development and production costs.
• Prioritize resource requirements across projects, identify time-saving opportunities, and ensure project accountability.
• Reporting, Documentation and Insights: Provide regular updates on project status, risks, and milestones to stakeholders.
• Document packaging specifications and insights testing results.
• When required, assist with orchestrating consumer or retail insights projects with cross-functional teams and agencies related to packaging changes so any changes are informed by insight.
• Communicate developments in packaging strategy to cross functional teams and senior leadership.

Skills

Communication

Project coordination

Stakeholder management

Organizational skills

Negotiation

Education

Bachelor's degree in business or related field

Tools

Digital asset management systems

Artwork setup

Job description

We’re Pentland Brands, the people behind some of the world’s best-loved sports, outdoor and lifestyle brands.

Speedo is a part of the Pentland Brands Limited Family.

We are a global family business bringing some of the most loved active and footwear brands to millions of people around the world.

We own Speedo, Endura, Berghaus, Canterbury of New Zealand, Mitre, Ellesse and we’re the UK licensee for Kickers. Our products are available in over 190 countries and are sold either directly by Group companies or are represented by licensees and distributors.

All our brands have their own unique identities and every one of them is powered by Pentland. We have more than 1,200 employees worldwide and we’re always on the lookout for talented, enthusiastic people to help shape our future.

We celebrate differences and give everyone the freedom to innovate and develop, be it through creative working environments or learning opportunities. Our brands are there in the moments that matter - being there for more people, in more of those moments, drives everything we do.

At Pentland, we’re guided by four principles, we use these to make sure we’re not only doing a great job, but we’re doing it in the right way:

• Success is a team game
• With clarity and courage
• Better as standard

We believe in building brands for the world to love, generation after generation. Your potential is our potential and together we can build and grow brands that last.

KEY PURPOSE:

The Product Operations Coordinator assists with the end-to-end development and execution of packaging solutions across multiple categories and product lines. This role helps support packaging alignment with brand standards, meeting sustainability and regulatory requirements, and supporting go-to-market timelines. Working cross-functionally with global teams, the role will help support strategic packaging initiatives, support managing artwork and development, support deliver packaging solutions that are innovative, cost-effective, and aligned with our brand vision.

PRIMARY RESPONSIBILITIES:

End – to – End Project Coordination

• Supports the packaging development from initial concept through to final delivery, ensuring all phases are executed on time and within budget.
• Helps define and manage critical paths, aligning with go-to-market timelines and coordinating across departments to meet key milestones.
• Track progress, flag risks, and implement contingency plans to mitigate delays or issues.

Creative Briefing & Artwork Development

• Supports the packaging briefing process, translating brand strategy and product requirements into clear, actionable briefs for internal creative teams and external agencies.
• Is a point of contact with creative agencies and artworkers to develop packaging concepts that are visually compelling and on brand.
• Coordinate artwork creation, revisions, and approvals, ensuring consistency across SKUs and markets.
• Supports artwork systems ensuring files are correctly built, versioned, and stored.
• Partners with Raw Materials Team to maintain a packaging library with specifications, samples, and historical data for reference and reuse.

Cross-Functional Collaboration

• Work closely with Product Development, Marketing, Creative, Supply Chain, Design and PD, and Retail teams to align packaging with product specifications, consumer insights, and commercial goals.
• Facilitate regular cross-functional meetings to ensure alignment, resolve blockers, and maintain momentum across projects.

Sustainability & Compliance

• Working with raw materials and compliance teams (both regionally and globally) ensure all packaging complies with relevant environmental, social, and regulatory standards, including certifications and corporate responsibility guidelines.

Process & Workflow Optimization

• Assist in refining internal workflows that support efficient packaging development and approvals.
• Assist with implementing systems and tools to improve visibility, tracking, and reporting across packaging projects.
• Troubleshoot asset management and workflow systems, resolving exceptions and ensuring smooth operations.

Budget & Resource Management

• Assist with packaging budgets, including artwork development and production costs.
• Prioritize resource requirements across projects, identify time-saving opportunities, and ensure project accountability.

Reporting, Documentation and Insights

• Provide regular updates on project status, risks, and milestones to stakeholders.
• Document packaging specifications and insights testing results.
• When required, assist with orchestrating consumer or retail insights projects with cross-functional teams and agencies related to packaging changes so any changes are informed by insight.
• Communicate developments in packaging strategy to cross functional teams and senior leadership.

QUALIFICATIONS & EXPER IENCE:

• 2-3 years of project coordination experience, preferably in packaging, retail, apparel or FMCG.
• Bachelor’s degree in business or a related field preferred.
• Excellent communication, negotiation, and stakeholder management skills.
• Highly organized with strong attention to detail and problem-solving capabilities.
• Understanding of digital asset management systems and artwork set up.
• Experience managing vendor relationships and cross-functional teams.
• Technical knowledge of packaging materials, printing processes, sustainable packaging practices and relevant regulations.