Product Manager (Records Management Systems) - Remote

CentralSquare Technologies Career Center; United States; Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Tuition Reimbursement

Parental Leave

Paid Volunteer Hours

Unlimited PTO

Flexible Work Environment

Job summary

CentralSquare seeks a strategic Product Manager for its Records Management Software, to own product strategy and guide cross-functional teams across engineering, UX, and marketing to deliver mission-critical RMS capabilities.

The role blends business and technical savvy, balancing user needs and technical constraints to drive growth, profitability, and customer value in life-or-death public safety scenarios.

Responsibilities

• Define and own the RMS product roadmap strategy.
• Independently manage the full RMS product lifecycle from concept to launch.
• Conduct user research, competitive analysis, and market assessment to identify growth opportunities.
• Leverage market and competitive data, including AI-powered analytics tools, to prioritize feature development and build the roadmap.
• Establish success metrics and KPIs to measure RMS performance, adoption, and impact.
• Communicate product vision and strategy to executives, cross-functional teams, and external stakeholders.
• Collaborate with engineering to translate requirements into actionable user stories and acceptance criteria.
• Make data-driven prioritization decisions balancing new features, technical debt, and improvements.
• Evaluate opportunities to embed AI and automation into RMS to improve dispatcher efficiency.
• Work with UX/UI designers to create intuitive experiences for high-pressure users.
• Lead sprint planning, backlog grooming, and release planning with development teams.
• Coordinate marketing of RMS with the marketing team including positioning, segmentation, and launch plans.
• Partner with marketing and sales to develop go-to-market strategies and pricing for new features.
• Prepare for and present demos and roadmaps at customer meetings and industry events.
• Gather customer feedback through on-site visits and advisory sessions, voicing customer needs internally.
• Maintain relationships with sales, customer success, and services to understand challenges and market dynamics.
• Coordinate with AI/ML vendors to integrate complementary capabilities.
• Provide product training and enablement to internal teams and customers.
• Participate in RFP responses and strategic engagements.

Skills

Customer-Centric Thinking

Strategic Vision

Technical & AI Acumen

Data-Driven Decision Making

Stakeholder Management

Execution Excellence

Communication

Job description

What We’re About

At CentralSquare, we don’t just build software - we power public servants and uplift communities with Hero-Grade Technology. Every line of code, every feature we deliver helps heroes across North America protect, serve, and save lives. When you join us, you become part of a mission-driven team creating technology that makes communities safer and stronger.

Your Growth Matters. We believe heroes deserve opportunities to rise. That’s why we invest in your career with mentorship, learning programs, and clear paths for advancement. If you’re motivated, there’s no limit to how far you can go.

Your Commitment Deserves Reward. We offer competitive compensation and a benefits package designed to support your life inside and outside of work—tuition reimbursement, parental leave, paid volunteer hours, and unlimited PTO. Plus, our flexible work environment gives you the freedom to balance your heroic work with personal well-being, whether you’re in the office or remote.

Join us and help build the tools that power real-life heroes. Together, we make a difference.

The Opportunity

Our Public Safety Product Management team is looking for a strategic, execution-oriented Product Manager to own the product management responsibilities of our Records Management Software. This role guides cross-functional teams charged with growing and evolving Enterprise Suite - from increasing the profitability of the existing product to shaping new capabilities based on customer input, market trends, and emerging technology.

This is a unique blend of business and technical savvy, big-picture vision, and hands-on execution. You will balance user needs, business objectives, and technical feasibility to deliver mission-critical software that our customers depend on in life-or-death situations, and you will bring modern, AI-informed product practices to how RMS is built, prioritized, and delivered.

Job Duties Include

Product Strategy & Vision

• Define and own the RMS product roadmap strategy, aligning stakeholder priorities with market opportunities and customer needs
• Independently manage the full RMS product lifecycle, from concept and business case through launch and ongoing optimization
• Conduct user research, competitive analysis, and market assessment to identify growth opportunities and inform strategy
• Leverage market and competitive data, including AI-powered analytics tools, to prioritize feature development and build the product roadmap
• Establish success metrics and KPIs to measure RMS's performance, adoption, and business impact
• Communicate product vision and strategy to executive leadership, cross-functional teams, and external stakeholders

Execution & Delivery

• Collaborate with engineering teams to translate requirements into actionable user stories and acceptance criteria
• Make data-driven prioritization decisions, balancing new feature development, technical debt, and operational improvements
• Evaluate and champion opportunities to embed AI and automation into RMS to improve dispatcher efficiency and outcomes
• Work closely with UX/UI designers to create intuitive experiences for users working in high-pressure environments
• Lead sprint planning, backlog grooming, and release planning activities with development teams

Go-To-Market & Customer Engagement

• Coordinate the marketing of RMS with our marketing team, including positioning, market segmentation, launch plans, pricing, and distribution strategy
• Partner with marketing and sales to develop go-to-market strategies, messaging, and packaging for new features and releases
• Prepare for and present product demos and roadmaps at customer meetings, trade shows, and industry conferences
• Gather customer feedback through on-site visits, user interviews, and advisory board sessions, serving as the voice of the customer internally

Cross-Functional Collaboration

• Build strong relationships with sales, customer success, and professional services teams to understand customer challenges and market dynamics
• Coordinate with third-party partners and technology vendors, including AI/ML solution providers, to integrate complementary capabilities
• Provide product training and enablement to internal teams and customers
• Participate in RFP responses and strategic customer engagements
• Perform all other duties as assigned

Key Competencies

• Customer-Centric Thinking: deep empathy for dispatchers and public safety users, translating their needs into product solutions
• Strategic Vision: sees the big picture for RMS while managing tactical, day-to-day execution
• Technical & AI Acumen: comfortable discussing technical concepts, system architecture, and AI/ML capabilities with engineering teams
• Data-Driven Decision Making: uses analytics, metrics, and AI-assisted insights to guide prioritization
• Stakeholder Management: builds consensus and navigates competing priorities across a large organization
• Execution Excellence: delivers results in fast-paced, mission-critical environments
• Communication: articulates complex ideas clearly to executives, engineers, customers, and partners