Product Data Specialist

Hedy Holmes Staffing Services; Tracy (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Hedy Holmes Staffing Services seeks an experienced Product Data Specialist to manage product master data and documentation in a food processing environment.

You will own formulations, ingredients, specs, labels, nutrition panels, and regulatory filings, collaborating with cross-functional teams to ensure accuracy and compliance across the product lifecycle.

The role requires attention to detail, strong data management skills, and the ability to drive data accuracy in fast-paced operations.

Qualifications

• Bachelor's degree required.
• Minimum 5 years of experience in a food processing environment.
• Experience supporting product development, FSQA, regulatory, product data, specifications, or commercialization is highly preferred.
• Experience managing product specifications, formulations, master data, or technical documentation strongly preferred.
• Experience with Canopy or similar product information/specification management systems preferred.
• Experience with BarTender label software is highly desirable.
• Knowledge of food labeling, allergens, nutritional information, and product specifications.
• Familiarity with USDA/FSIS labeling requirements and regulatory documentation preferred.
• Experience working with ERP systems and product master data.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail and data accuracy.
• Strong organizational and documentation skills.
• Excellent analytical and problem-solving abilities.
• Ability to manage multiple projects, product specifications, and deadlines simultaneously.
• Strong written and verbal communication skills.

Responsibilities

• Create and maintain finished goods, raw materials, packaging components, and intermediate products within Canopy.
• Create and maintain product formulations, ingredient specifications, and batch sheets.
• Document and maintain product attributes, including allergens, nutritional information, labeling requirements, shelf life, and production parameters.
• Support ERP and product specification data through routine audits, reviews, and validation.
• Maintain accurate and consistent product master data throughout the product lifecycle.
• Coordinate specification changes with Product Development, FSQA, Procurement, Operations, and other stakeholders.
• Ensure formulation and specification changes are properly documented, approved, and communicated.
• Design, create, and maintain production labels using BarTender software.
• Ensure product labels comply with USDA, customer, and company requirements.
• Prepare USDA FSIS label submission packages and maintain records of approved labels and supporting regulatory documentation.
• Create and maintain accurate Nutrition Facts Panels.
• Gather product information from appropriate departments and stakeholders.
• Develop and maintain comprehensive product specifications.
• Communicate product requirements, specifications, and changes to appropriate internal teams.
• Support new product development and commercialization by ensuring required product data and documentation are complete and accurate.
• Identify and resolve discrepancies within product data, specifications, formulations, and documentation.
• Perform additional product data and documentation responsibilities as assigned.

Job description

Schedule:

6:00 AM or 7:00 AM Start Time | Final Schedule TBD

Position Summary

We are seeking an experienced and highly detail-oriented Product Data Specialist to manage the accuracy, integrity, and lifecycle of product master data and technical documentation within a food processing environment.

This position serves as the central owner of product information, ensuring formulations, ingredients, specifications, item masters, labels, nutritional information, and regulatory documentation are complete, accurate, and properly maintained throughout the product lifecycle.

The Product Data Specialist works cross-functionally with Product Development, Operations, Procurement, Food Safety & Quality Assurance (FSQA), Sales, and Regulatory Affairs to support new product commercialization, customer requirements, manufacturing operations, and regulatory compliance.

Duties and Responsibilities

• Create and maintain finished goods, raw materials, packaging components, and intermediate products within Canopy.
• Create and maintain product formulations, ingredient specifications, and batch sheets.
• Document and maintain product attributes, including allergens, nutritional information, labeling requirements, shelf life, and production parameters.
• Support ERP and product specification data through routine audits, reviews, and validation.
• Maintain accurate and consistent product master data throughout the product lifecycle.
• Coordinate specification changes with Product Development, FSQA, Procurement, Operations, and other stakeholders.
• Ensure formulation and specification changes are properly documented, approved, and communicated.
• Design, create, and maintain production labels using BarTender software.
• Ensure product labels comply with USDA, customer, and company requirements.
• Prepare USDA FSIS label submission packages and maintain records of approved labels and supporting regulatory documentation.
• Create and maintain accurate Nutrition Facts Panels.
• Gather product information from appropriate departments and stakeholders.
• Develop and maintain comprehensive product specifications.
• Communicate product requirements, specifications, and changes to appropriate internal teams.
• Support new product development and commercialization by ensuring required product data and documentation are complete and accurate.
• Identify and resolve discrepancies within product data, specifications, formulations, and documentation.
• Perform additional product data and documentation responsibilities as assigned.

Qualifications

• Bachelor's degree required.
• Minimum 5 years of experience working in a food processing environment.
• Previous experience supporting product development, FSQA, regulatory, product data, specifications, or commercialization is highly preferred.
• Experience managing product specifications, formulations, master data, or technical documentation strongly preferred.
• Experience with Canopy or similar product information/specification management systems preferred.
• Experience with BarTender label software is highly desirable.
• Knowledge of food labeling, allergens, nutritional information, and product specifications.
• Familiarity with USDA/FSIS labeling requirements and regulatory documentation preferred.
• Experience working with ERP systems and product master data.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail and data accuracy.
• Strong organizational and documentation skills.
• Excellent analytical and problem-solving abilities.
• Ability to manage multiple projects, product specifications, and deadlines simultaneously.
• Strong written and verbal communication skills.