Product Approval Coordinator

System One; Princeton (NJ); Remote; USD 41,000 - 61,000; Part time

Job summary

System One is seeking a Product Approval Coordinator in Princeton, NJ for a remote contract position. You will coordinate product approvals across multiple internal teams, maintain central documentation, and ensure timely release of products while following SOPs.

Strong organizational and communication skills are essential. The role requires 1–3+ years in coordination or related fields, proficiency with Microsoft Office, and the ability to handle multiple stakeholders in a fast-paced

Qualifications

• 1-3+ years of experience in project coordination or similar corporate role.
• Experience in a fast-paced environment requiring critical thinking, speed, and accuracy.
• Ability to manage detailed processes, competing priorities, and multiple stakeholder groups.
• Strong written and verbal communication, organization, and business judgment.
• Learns nuanced procedures, works independently, and escalates issues appropriately.

Responsibilities

• Coordinate product approval and release activities across Plant Operations, R&D, and other stakeholders.
• Maintain accurate status updates, documentation, ownership, deadlines, and next steps in a central source of truth.
• Monitor communications, identify urgent issues, and connect stakeholders quickly to prevent delays.
• Follow SOPs, including the Release of Product process, and schedule RTM/RTS meetings using Microsoft Teams.
• Coordinate sample shipments and approvals with internal and external stakeholders.
• Use checklists and required documentation to maintain compliance and meet timelines.
• Follow up on outstanding actions, communicate risks, and escalate issues as needed.
• Facilitate timely communication across teams throughout the product release process.
• Train or guide temporary resources through required procedures when needed.

Skills

Project coordination

Business operations

Administration

Critical thinking

Communication

Microsoft Office (Teams/Outlook/Excel)

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Teams

Outlook

Excel

Job description

Job Title: Product Approval Coordinator

Location: Princeton, NJ

Type: Contract

Compensation: $30-$44/hr

Work Model: Remote

Overview

Responsibilities

• Coordinate product approval and release activities across Plant Operations, R&D, and other internal and external stakeholders.
• Maintain accurate status updates, documentation, ownership, deadlines, and next steps in a central source of truth.
• Monitor communications, identify urgent issues, and connect stakeholders quickly to prevent approval or shipping delays.
• Follow applicable standard operating procedures (SOPs), including the Release of Product process:
  • Schedule and manage RTM/RTS meetings using Microsoft Teams.
  • Coordinate sample shipments and approvals with internal and external stakeholders.
  • Use checklists and required documentation to maintain compliance and meet or exceed established timelines.
  • Follow up on outstanding actions, communicate risks, and escape issues as needed.
  • Facilitate timely communication across teams throughout the product release process.
  • As needed, train or guide temporary resources or employees through required procedures and process steps.

Requirements

• 1-3+ years of experience in project coordination, business operations, administration, or a similar corporate role.
• 1+ years of experience working in a fast-paced environment that requires critical thinking, speed, and accuracy.
• Demonstrated ability to manage detailed processes, competing priorities, and multiple stakeholder groups.
• Strong written and verbal communication, organization, follow-through, and business judgment.
• Ability to learn nuanced procedures, work independently, and escalat[e?] issues appropriately.
• Proficiency with Microsoft Office applications, particularly Teams, Outlook, and Excel.
• Experience working with internal and external stakeholders, colleagues, or suppliers.
• High school diploma required; associate or bachelor’s degree preferred.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI-HM1 #M3 Ref: #558-Scientific